Research & Development Purchaser  

Job Description:

• Handle assigned collections and independent accessories.
• Manage fabric and trims development and sourcing, including negotiation of price, lead time, and minimum order quantity (MOQ).
• Obtain and maintain copies of suppliers’ OEKO-TEX certifications.
• In case of MOQ bookings with expected excess quantities, prepare the MOQ Excess Form, attach the corresponding fabric swatch, and post it on the designated bulletin board in the Creative Department.
• Prepare and submit cost studies and canvass sheets.
• Process, place, and monitor purchase orders to ensure timely delivery.
• Update the Collection Monitoring Board daily, including the status of fabric and trims under development, booking, shipment samples, and estimated time of departure (ETD) and estimated time of arrival (ETA).
• Ensure the timely arrival of fabrics and trims based on production and Merchandising requirements, while ensuring that materials meet quality standards.
• Obtain copies of suppliers’ packing lists, invoices, inspection reports, and other required shipping documents prior to shipment.
• Process payment requests and ensure that delivered quantities are 100% consistent with the quantities paid for.
• Review excess reports and identify opportunities to utilize excess materials for future collections.
• Review and verify the accuracy of initial and final Bill of Materials (BOM).
• Negotiate and resolve supplier claims, when necessary.
• Organize purchasing documents and maintain the confidentiality of sensitive information.
• Prepare, maintain, and update the following purchasing documents and files:
  • Fabric & Trims Summary
  • Fabric & Trims Allocation
  • Purchase Orders
  • TT Payment Transmittal & Instructions
  • Quotation/Canvass Sheets
  • Collection Clear Books/Development Files
  • Weekly Excess Reports
  • Order Summary Status
  • Shipment Schedules
• Perform other duties and functions as may be assigned by the Company from time to time.

Qualifications:

• Bachelor’s degree in Purchasing, Supply Chain Management, Business Administration, Merchandising, or a related field.
• At least 2–3 years of experience in purchasing, sourcing, procurement, or a related role, preferably in the garment, apparel, or retail industry.
• Experience in fabric and trims sourcing, supplier coordination, and purchase order management.
• Strong negotiation skills with the ability to negotiate pricing, MOQ, lead times, payment terms, and delivery schedules.
• Knowledge of fabric, trims, accessories, and garment-related materials is highly preferred.
• Experience in supplier canvassing, cost analysis, quotation comparison, and purchase order processing.
• Ability to monitor material development, booking, shipment schedules, and delivery status to ensure timely availability.
• Strong attention to detail in reviewing BOMs, quotations, invoices, packing lists, inspection reports, and other purchasing documents.
• Proficient in Microsoft Excel and comfortable working with purchasing reports, monitoring tools, and ERP systems.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and coordination skills, with the ability to work effectively with suppliers and cross-functional teams.
• Highly organized, proactive, detail-oriented, and able to manage multiple priorities and deadlines.
• Demonstrates integrity and discretion in handling confidential purchasing and supplier information.