Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

This project position is critically needed to manage the immediate and urgent expansion of the Reservations, Events, Logistics, and Job Order Requests Office's mandate, effective January 2026. The role is essential to ensure operational coverage, prevent service failure, and maintain high customer satisfaction across the newly centralized and integrated facilities, specifically the external campuses and sports venues.

Overall Purpose of the Position:

Acts as the primary dedicated liaison and reservation specialist for the external campuses such as the Rockwell, Salcedo, and the ASMPH, and all centralized Sports Facilities. The purpose is to immediately offload the core team by managing this expanded geographical and functional scope, ensuring seamless logistical coordination and error-free booking management for all assigned facilities, while also providing essential support and coverage for the main team.

Principal Accountabilities and Deliverables:

<ul>
	<li>Key Result Area: External Campus Reservations and Logistics</li>
</ul>

Principal Accountabilities:

<ul>
	<li>Establish and maintain full operational coverage for all facility bookings and logistics across the Rockwell, Salcedo, and ASMPH campuses.</li>
	<li>Serve as the primary point of contact for external campus stakeholders regarding reservation requests, issues, and logistical needs.</li>
</ul>

Key Deliverables and Metrics:

<ul>
	<li>Deliverable: Operational procedures document for external campuses; Weekly facility utilization reports for external sites.</li>
	<li>Metric: 100% resolution of external campus booking conflicts within 24 hours; </li>
	<li>Key Result Area: Centralized Sports Facilities Management</li>
</ul>

Principal Accountabilities:

<ul>
	<li>Manage the complex and time-sensitive reservation schedules for all centralized Sports Facilities (e.g., gyms, courts, fields).</li>
	<li>Coordinate with Venue-owner, Athletics, Maintenance, and Security teams to ensure facilities are properly prepared, monitored, and turned over between users.</li>
</ul>

Key Deliverables and Metrics:

<ul>
	<li>Deliverable: Error-free, real-time updated reservation calendar for all Sports Facilities</li>
	<li>Key Result Area: Team Support and Operational Coverage</li>
</ul>

Principal Accountabilities:

<ul>
	<li>Provide essential support, assistance, and coverage for the four existing Facilities Reservations and Logistics Officers when they are absent, on official leave, or during peak booking periods.</li>
	<li>Cross-train on the core main campus and newly integrated venue procedures to ensure service continuity and operational flexibility.</li>
</ul>

Key Deliverables and Metrics:

<ul>
	<li>Deliverable: Weekly report of support activities, including assignments covered and issues resolved for the main campus team.</li>
	<li>Metric: Successful coverage of all urgent main campus requests assigned during the absence of regular officer; Zero backlog of covered requests upon the return of the absent officer.</li>
	<li>Key Result Area: Policy Implementation and Project Review</li>
</ul>

Principal Accountabilities:

<ul>
	<li>Ensure strict adherence to the new centralized facility policies and established administrative processing standards.</li>
	<li>Provide comprehensive data on the sustained workload generated by the centralized functions and new venues for the review.</li>
</ul>

Key Deliverables and Metrics:

<ul>
	<li>Deliverable: Monthly compliance report detailing adherence to new centralization policies in assigned venues.</li>
	<li>Metric: A detailed 9-month Project Review Report (submitted by end of October 2026) outlining sustained service demand and justification for permanent status.</li>
</ul>

Project Staff for Facilities Reservations and Logistics Officer

Rubysapphire Land Corp. is a real estate development company committed to providing Filipino families with quality and affordable homes. We focus on developing communities that promote comfort, value, and long-term growth. Our team values professionalism, collaboration, and continuous improvement in everything we do. Join us and be part of a company dedicated to building better living spaces for Filipino families.

Rubysapphire Land Corp.

<ul>
	<li>Assist the Sales and Marketing team in all phases of the sales process (pre-selling, selling, and after-sales)</li>
	<li>Prepare and maintain sales and marketing materials such as sales maps, price lists, presentations, and promotional content</li>
	<li>Ensure completeness and accuracy of buyer requirements prior to reservation and booking</li>
	<li>Coordinate with buyers, agents, and brokers regarding requirements, schedules, and transaction updates</li>
	<li>Liase with the Documentation team for submission and processing of after-sales requirements</li>
	<li>Monitor and update all sales transactions in the system</li>
	<li>Prepare transmittalas and ensure proper turnover of documents to concerned departments</li>
	<li>Receive and record client payments, ensuring proper documentation and reporting of discrepancies</li>
	<li>Generate daily, weekly, and monthly sales reports, including production and performance tracking</li>
	<li>Assist in managing and updating company social media platforms and marketing channels</li>
	<li>Coordinate sales events, site visits, tripping schedules, and client meeetings</li>
	<li>Provide support in client inquiries and ensure high level of customer service</li>
	<li>Maintain organized records of all sales-related documents and communications</li>
	<li>Report issues, concerns, and irregularities to the head office promptly</li>
	<li>Perform other related duties as assigned</li>
</ul>

Attention to Detail

Customer Service

Communication Skills

Creativity

Microsoft / MS Excel

Microsoft / MS Word

Microsoft / MS Powerpoint

Sales Manager

Summary of Work Activities and Responsibilities: 
 
The Administrative Assistant VI provides frontline, administrative, and logistical support in the day-to-day operations of the Office of the Dean. The position also provides administrative assistance to the Strategic and Quality Assurance Team of the Graduate School of Business.

Main Duties and Responsibilities: 
I. Frontline and Administrative Support

Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion

Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Serves as the main custodian for all office equipment, supplies, vehicles, and all other office resources

II. Office Management Support

Oversees the work calendar and appointments of the Dean by coordinating the meeting schedules as approved by the Dean

Handles the attendance monitoring of employees which includes absences, leaves and tardiness records

Collects and summarizes relevant data gathered from meetings to support the decision-making process of the Associate Dean and Dean

Coordinates students’ request for certificates and other documents subject for Dean’s signature and approval

 Assists the Office of the Dean and the Strategic and Quality Assurance Team in the implementation of its quality assurance and accreditation initiatives through the collection and verification of data, documentation and information dissemination

III. Logistical Support for Office Activities

Drafts and disseminates information, marketing collaterals, memoranda, and office communications about the school’s programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly

Coordinates with the AGSB Marketing group and/or the University Marketing and Communications Office (UMCO) for publishing of articles, write-ups, and other communication materials to ensure compliance with University guidelines

Prepares materials, equipment, and tokens while ensuring the reservation of venues/conference rooms, catering, and transportation requirements

Monitors event attendance and prepares detailed reports to track participant turnout and engagement

Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments

IV. Budget and Financial Support

Assists the Dean in preparing the budget proposal of the department for the fiscal year by initially drafting the budget reports based on their financial trends and needs

Drafts, submits, and tracks financial reports, including petty cash funds, liquidation reports, reimbursements, financial status, and expense monitoring vis-à-vis the approved office budget

Maintains and securely stores the financial records of office transactions

Assists the Dean in compiling materials and documents required for submission during the budget season

V. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Administrative Assistant VI for Office of the Dean

(Full JD to be sent to shortlisted candidate)

Under the supervision of the Administrative Coordinator, the Academic Program Secretary VI provides administrative and logistical assistance for the operations of the Master in Entrepreneurship (ME) Program.

Main Duties and Responsibilities

I. Program, Curriculum, and Classroom Management Support

Provides Program support by:

Coordinating with partner institutions/resource persons for the required class/program requirements

Assisting the resource person in the preparation of presentations and course materials

Handling logistical arrangements (e.g., reservation of venues, preparation and setup of onsite and online classrooms, including Canvas and zoom when applicable, equipment, supplies, ordering of meals, etc.) of the Program

Facilitating requests for reproducing, collating, and distributing learning/course materials to students and faculty

Gathering student reports, papers, and business plans for submission to the designated faculty member and/or panelists

Collates grade submissions from faculty members and forwards them to the Office of the Registrar

Monitors student attendance during onsite and online classes, drafts and issuesreminder letters on student warnings and overcuts upon approval, and updates the Administrative Coordinator on any delinquency or violations of students during sessions

II. Records Management Support

Documents onsite and online class proceedings and reportorial requirements (e.g., student and faculty attendance, evaluation, etc.)

Files and safekeeps various academic documents (e.g., class presentation materials, student course requirements, grade submissions, etc.) and creates, updates, and maintains a database of all learning materials/ references

Monitors, and follows-up students’ submission of Program requirements (e.g., business plan proposals, research papers, etc.)

III. Office Management Support

<ul>
	<li>Attends to office communications (incoming and outgoing) letters, memos, mails, and emails</li>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face-to-face, online, phone) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Serves as custodian of department keys, equipment, and office supplies</li>
</ul>

IV. Financial and Budget Support

<ul>
	<li>Assists in drafting ME’s annual budget, income and expense statements and other department reports by collating pertinent information</li>
	<li>Maintains and tracks the Program’s financial resources by monitoring the expenses vis-à-vis the budget of the Program (or the ME Batch, if applicable)</li>
	<li>Prepares, processes, and monitors financial documents for endorsement for submission to the Central Accounting Office (CAO)</li>
	<li>Prepares monthly financial reports (e.g., Student enrolment and corresponding tuition fees, revenues and receivables, expenses, etc.), for submission to the Administrative Coordinator</li>
	<li>Computes monthly royalty of the Program’s partner institutions based on standard formula, prepares necessary documentation for payment processing, and submits to the Administrative Coordinator for approval</li>
	<li>Assists in monitoring tuition payments per batch and acts upon any report of returned checks</li>
</ul>

V. Sales and Marketing Support

<ul>
	<li>Collaborates with the GSB’s Marketing Team on sales and marketing campaigns for the ME program and responds to course inquiries</li>
	<li>Communicates with leads to convert them to applicants</li>
	<li>Facilitates the processing of admissions requirements of Program applicants by providing administrative and logistical support in administering examinations, scheduling of interviews, and collection of requirements processes</li>
</ul>

VI. Performs all other tasks assigned by the immediate supervisor or any authorized 
representatives

Academic Program Secretary for Entrepreneurship

**Full JD to be sent to shortlisted candidates

Under the supervision of the Administrative Coordinator, the Academic Program Secretary VI provides administrative and logistical assistance for the operations of the Master in Entrepreneurship (ME) Program.

Main Duties and Responsibilities

I. Program, Curriculum, and Classroom Management Support

Provides Program support by:

<ul>
	<li>Coordinating with partner institutions/resource persons for the required class/program requirements</li>
	<li>Assisting the resource person in the preparation of presentations and course materials</li>
	<li>Handling logistical arrangements (e.g., reservation of venues, preparation and setup of onsite and online classrooms, including Canvas and zoom when applicable, equipment, supplies, ordering of meals, etc.) of the Program</li>
	<li>Facilitating requests for reproducing, collating, and distributing learning/course materials to students and faculty</li>
	<li>Gathering student reports, papers, and business plans for submission to the designated faculty member and/or panelists</li>
</ul>

Collates grade submissions from faculty members and forwards them to the Office of the Registrar

Monitors student attendance during onsite and online classes, drafts and issuesreminder letters on student warnings and overcuts upon approval, and updates the Administrative Coordinator on any delinquency or violations of students during sessions

II. Records Management Support

Documents onsite and online class proceedings and reportorial requirements (e.g., student and faculty attendance, evaluation, etc.)

Files and safekeeps various academic documents (e.g., class presentation materials, student course requirements, grade submissions, etc.) and creates, updates, and maintains a database of all learning materials/ references

Monitors, and follows-up students’ submission of Program requirements (e.g., business plan proposals, research papers, etc.)

III. Office Management Support

Attends to office communications (incoming and outgoing) letters, memos, mails, and emails

Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face-to-face, online, phone) and coordinates the flow of information internally and with other offices concerned

Serves as custodian of department keys, equipment, and office supplies

IV. Financial and Budget Support

Assists in drafting ME’s annual budget, income and expense statements and other department reports by collating pertinent information

Maintains and tracks the Program’s financial resources by monitoring the expenses vis-à-vis the budget of the Program (or the ME Batch, if applicable)

Prepares, processes, and monitors financial documents for endorsement for submission to the Central Accounting Office (CAO)

Prepares monthly financial reports (e.g., Student enrolment and corresponding tuition fees, revenues and receivables, expenses, etc.), for submission to the Administrative Coordinator

Computes monthly royalty of the Program’s partner institutions based on standard formula, prepares necessary documentation for payment processing, and submits to the Administrative Coordinator for approval

Assists in monitoring tuition payments per batch and acts upon any report of returned checks

V. Sales and Marketing Support

Collaborates with the GSB’s Marketing Team on sales and marketing campaigns for the ME program and responds to course inquiries

Communicates with leads to convert them to applicants

Facilitates the processing of admissions requirements of Program applicants by providing administrative and logistical support in administering examinations, scheduling of interviews, and collection of requirements processes

VI. Performs all other tasks assigned by the immediate supervisor or any authorized 
representatives

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Project Staff for Facilities Reservations and Logistics Officer

Sales Manager

Administrative Assistant VI for Office of the Dean

Academic Program Secretary for Entrepreneurship

Academic Program Secretary VI