1. Company Overview
Nova Virtual Solutions and Nova Tech is a modern virtual assistant company that blends human expertise with in-house web development. We provide high-quality administrative, creative, and operational support to businesses and professionals worldwide. Our built-in technology assistant, that uses cutting edge technology to shape the user interfaces and experiences of our software products.  This includes Nova Care’s EVV system and various web and mobile applications developed by Nova and it's affiliated organizations gives enhanced productivity by automating routine tasks, improving workflow efficiency, and ensuring fast, accurate support to our clients.

2. Mission Statement

Our mission is to empower individuals and businesses by delivering reliable, efficient, and tech-enhanced virtual assistance that simplifies operations and supports growth.

3. Vision Statement

We aim to become a global leader in hybrid virtual support, where human intelligence and advanced automation work together to create seamless productivity experiences.

4. Services Offered

Administrative Support: Email management, scheduling, data entry, document preparation.
Customer Support: Responding to inquiries, ticket management, customer follow-up.
Business Operations: Project coordination, CRM upkeep, reporting.
Social Media Assistance: Basic content scheduling, marketing campaigns, engagement tracking and research.
AI-Enhanced Automation: Chat assistance, automated reminders, workflow optimization powered by application affiliated to Nova Tech.

5. Our Technology Assistant: NovaTech AI

NovaTech AI is an integrated virtual technology assistant designed to streamline tasks, automate repetitive processes, and deliver quick insights. It works alongside our human assistants to:
Automate scheduling and reminders
Provide real-time research and information
Generate reports and summaries
Increase accuracy and reduce turnaround time
Support clients 24/7

6. Target Clients

Our services are tailored for:

Clients who with to optimize their productivity by using Virtual Assistant's services such as:

Awareness of the specific protocols and policies, with healthcare experience
Provide clear directions for the policies and procedures to the clients, by providing a tailored contact number for each entity.
Email responses and coordination, minutes of the meeting and daily activity reminders.
Tracking and reminders for any deadlines and nearing due tasks.
Knowledge about marketing and platforms niche (Indeed, Meta, LinkedIn, Instagram) 
Tech skills to keep track of time and compliances, providing assistance in filling out forms, etc.
HIPAA compliant Virtual Assistants


Nova Virtual Solutions

About Nova Home Care

Nova Home Care is a licensed home and community-based care provider serving clients across Indiana. Our caregivers deliver attendant care and in-home support that helps clients live safely and independently. We are a growing agency that runs on strong documentation, dependable communication, and a team that takes ownership of the details.

Position Summary

We are hiring a remote Project Manager to oversee the day-to-day operation of the agency. This person provides oversight across operations, client and caregiver management, and scheduling, and leads a recurring weekly meeting to keep the team aligned. You will work closely with our admin team and report directly to leadership. The ideal candidate is highly organized, proactive, an excellent communicator, and comfortable owning recurring deadlines and leading others without being chased.

Project Manager Virtual Assistant

Key Responsibilities

• Manage and organize email and inbox, including sorting, flagging, responding, and following up on correspondence

• Maintain and coordinate calendars, scheduling appointments and meetings, and sending reminders

• Handle inbound and outbound calls professionally and courteously

• Prepare, format, and maintain documents, spreadsheets, and reports

• Provide general administrative support and complete ad hoc tasks as assigned

General Virtual Assistant

Achieve Wealth Technologies Services two companies:

Company 1: Achieve Integrative Health is the largest acupuncture clinic in Austin, TX, and the top rated acupuncture and wellness clinic in North America with over 780 five star google reviews.

Company 2: Restorative Longevity is a startup company that provides tools and supplements to help people restore function while improving their quality of life.

All 3 Companies are founded by CEO, CVO Jimmy Yen.

Achieve Wealth Technologies

Application Process:

1. Email us your resume with the following =

<ul>
	<li>in PDF format only</li>
	<li>Include ALL of the jobs you've worked at, with Month and Year. Do not leave any jobs out.</li>
	<li>provide an explanation of any gaps in your work history</li>
	<li>Include all compensation for every job, project, etc. Do not give us your hourly pay, only your annual compensation or total compensation for the project.</li>
	<li>provide the reason why you are no longer with each company. Were you fired, did you quit, why?</li>
	<li>if any of the above information is missing in your resume, you will automatically be disqualified.</li>
</ul>

2. Email us a 60-second video of yourself answering the following question:

<ul>
	<li>What are the 3 most important things that the company you work for MUST do to show you that they care about you?</li>
	<li>For example, if they don’t give me these 3 things then that means they don’t care about me.</li>
	<li>The video Cannot Exceed 60 seconds, or you will automatically be disqualified.</li>
</ul>

3. Important: Please email the above two items to accounts(@)achieveih.com.

<ul>
	<li>do not contact our company any other way.</li>
	<li>Failure to follow all of the above instructions will result in automatic termination for further interview process.</li>
</ul>

- Note: we are not hiring to replace team members, we have very low turnover, we need new team members for a new branch of our company. Because we are highly selective you will see our job ad on this job board all the time.

Company: Achieve Wealth Technologies

Client: Achieve Integrative Health

 

Why Join Us

We Pursue Excellence — Always. 
At our company, excellence is not optional; it’s our culture. Every team member is expected to give their best in attitude, discipline, and performance. When you join us, you’ll work with colleagues who are serious about growth, responsibility, and achieving world-class results.

Achieve Your Goals with Our Support. 
We provide everything you need to succeed—training, resources, and mentorship—so you can achieve your professional, financial, and personal goals. All we ask is your commitment to achieving your own goals.

Peaceful and Joyful Team Environment. 
We protect our culture of peace and joy through clear rules, discipline, and shared values. Our team members support each other, speak honestly, and always act with integrity. We do not tolerate gossip, entitlement, laziness, or negativity—only mutual respect, teamwork, and growth.

Benefits

<ul>
	<li>Competitive Pay: $5–$12 USD/hour (graveyard shift only).</li>
	<li>Growth Without Limits: Your growth depends only on your performance and results. Top performers can even become business partners.</li>
	<li>Employee Benefits: Paid-time off, premium medical insurance, and Employee Savings Matching Program for qualified team members.</li>
	<li>Work from Home: Eliminate long commutes and enjoy more time for family and personal life.</li>
	<li>Wellness Support: Complimentary virtual health services for you and your family—because your well-being matters.</li>
</ul>

Job Responsibilities

<ul>
	<li>Contact and qualify leads through calls, emails, and other communication channels.</li>
	<li>Receive and handle incoming calls from potential patients, answer questions, and convert them into new patients.</li>
	<li>Ensure every patient receives five-star service and feels valued.</li>
	<li>Follow up with patients using our Care System to maintain satisfaction and loyalty.</li>
	<li>Collect and share patient success stories during daily company meetings.</li>
	<li>Manage patient check-in and check-out procedures accurately.</li>
	<li>Verify insurance benefits and maintain detailed records.</li>
	<li>Take on additional responsibilities based on your professional strengths.</li>
</ul>

Healthcare Virtual Assistant that practices Excellence

Kalibrr Remote is Kalibrr Technology Ventures Inc tech-based service that provides Small and Medium Enterprise businesses based outside the Philippines with access to the best offshore Filipino talent at the quickest possible time.

Backed by almost 10 years of matching the right talents with the right companies, Kalibrr provides both jobseeker and recruiter with the security, tools and expertise to be successful through a Remote work engagement.   

As a country, we have solidified our image as the “BPO capital of the world,” Now, Kalibrr Remote will make the Philippines the “Remote Workforce Capital of the World.”

Kalibrr Remote

EverHealth offers comprehensive solutions designed to support healthcare practices in growing, engaging with patients, and managing operations efficiently. Through its digital marketing tools, EverHealth helps practices generate new patients. Its patient engagement tools include online scheduling, appointment reminders, text messaging, and digital intake to streamline patient interactions.

The platform also provides robust EHR (Electronic Health Record) and practice management solutions that simplify office operations and clinical workflows, including clinical notes, prescribing, order entry, and reporting. Additionally, EverHealth enhances revenue management by automating insurance, patient billing, and payments, allowing healthcare providers to focus more on patient care while maximizing practice revenue.

EverHealth

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to provide high-level support to our executive leadership team. This role goes beyond traditional administrative support - it's an opportunity to become a strategic partner who drives efficiency, ensures seamless day-to-day operations, and plays a key role in supporting company initiatives. If you thrive in a fast-paced, collaborative environment and have experience in the healthcare/EHR industry, we’d love to meet you.

 
About the role

<ul>
	<li>Provide dedicated support to executive leaders, with flexibility to assist other members of the leadership team as needed.</li>
	<li>Optimize internal workflows by developing, refining, and automating processes in collaboration with cross-functional teams.</li>
	<li>Manage and coordinate complex calendars, including scheduling meetings, interviews, conferences, and travel arrangements to maximize productivity.</li>
	<li>Prepare and edit correspondence, reports, and presentation materials for both internal and external stakeholders.</li>
	<li>Support strategic projects and initiatives; act as a reliable project partner from planning to execution.</li>
	<li>Maintain accurate records, including project documentation, progress updates, and executive communications.</li>
	<li>Gather, analyze, and present data to support business decisions, utilizing Excel functions such as filtering, sorting, and vlookup.</li>
	<li>Take comprehensive meeting minutes and manage timely follow-ups with stakeholders.</li>
</ul>

Executive Assistant (PH)

TSL Marketing Corp (Winterpine Group)

The Marketing Officer is responsible for executing and coordinating integrated marketing initiatives that strengthen brand presence, support sales growth, and enhance customer engagement across digital, traditional, and trade channels. The role collaborates with cross-functional teams to implement marketing campaigns, promotions, and product launches while ensuring brand consistency and achieving business objectives.

Key Duties and Responsibilities

1. Marketing Campaign Execution

<ul>
	<li>Execute integrated marketing campaigns, promotions, and brand initiatives across digital, traditional, and trade channels in accordance with approved marketing plans.</li>
	<li>Coordinate with internal teams, suppliers, agencies, printers, and other vendors to ensure the timely delivery of marketing materials and campaign requirements.</li>
	<li>Monitor campaign timelines and ensure projects are completed within schedule.</li>
</ul>

2. Content Management and Brand Support

<ul>
	<li>Execute marketing initiatives, including social media management, digital advertising, merchandising, in-store promotions, and dealer activations.</li>
	<li>Develop and coordinate marketing collaterals, promotional materials, product launches, and trade events while ensuring brand consistency across all channels.</li>
	<li>Monitor campaign performance, product visibility, and customer engagement, and coordinate with internal teams and external partners to ensure successful implementation.</li>
</ul>

3. Market Research and Performance Monitoring

<ul>
	<li>Conduct market research, competitor analysis, and consumer trend monitoring to support marketing strategies.</li>
	<li>Track and evaluate the performance of marketing campaigns and trade activities, providing recommendations for continuous improvement.</li>
	<li>Prepare campaign performance reports, presentations, and maintain accurate marketing documentation.</li>
</ul>

4. Cross-functional Coordination

<ul>
	<li>Collaborate with Sales, Product, and other internal departments to align marketing initiatives with business and revenue objectives.</li>
	<li>Support internal communication initiatives and participate in cross-functional projects as assigned.</li>
</ul>

Advertisement Design

Analyzing Data

Brand Management

Marketing Communications

Market Research

Ad Networks

Marketing Assistant

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

The Accounting Assistant III is responsible for maintaining and organizing the inventory of the University’s fixed assets. The position will also assist during student enrollment and in reconciliation of accounts.

Main Duties and Responsibilities:

I. Asset Management Support

<ul>
	<li>Maintains inventory of the University’s fixed assets</li>
	<li>Prepares and affixes barcodes to fixed assets, in coordination with the outsourced service provider</li>
	<li>Coordinates with various Ateneo units for updating of inventory list </li>
	<li>Coordinates with government units and international funding agencies on tagging of assets acquired by the University from externally funded projects</li>
	<li>Encodes newly acquired fixtures and equipment into the Microsoft Great Plains module</li>
	<li>Updates the Ateneo Movable Assets Management System to reflect the assignees and movements of assets (e.g., acquisition, transfer, sale, donation, etc.)</li>
	<li>Generates list of fixed assets and equipment for reports</li>
	<li>Prepares memos containing list of acquisitions for insurance coverage purposes</li>
	<li>Recommends retirement of assets across the University, in accordance with established University policies</li>
	<li>Prepares monthly depreciation reports of the University’s Buildings and Land Improvement, for review of Accounting Supervisor and approval of the Head</li>
</ul>

II. Section Support

<ul>
	<li>Collates various data and reports to assist in month end close activities including reconciliation of accounts to properly support various accounting report requirements</li>
	<li>Liaises in and out of the University to transact accounting documents</li>
</ul>

III. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Accounting Assistant


Talento Solutions Inc. is a Philippine-based, full-service workforce solutions provider committed to helping organizations build high-performing teams through innovative, scalable, and compliant human capital solutions.

We specialize in delivering end-to-end recruitment and workforce management services that enable businesses to attract, hire, deploy, and retain exceptional talent while improving operational efficiency and ensuring compliance with Philippine labor regulations.



Talento Solutions Inc.

Key Responsibilities:

<ul>
	<li>Provide administrative and executive support to senior management.</li>
	<li>Manage calendars, appointments, meetings, and travel arrangements.</li>
	<li>Prepare reports, presentations, correspondence, and meeting minutes.</li>
	<li>Coordinate with internal departments and external stakeholders.</li>
	<li>Handle confidential documents and sensitive information with discretion.</li>
	<li>Monitor office supplies and assist with general office operations.</li>
	<li>Organize events, meetings, and business-related activities.</li>
	<li>Perform other administrative duties as assigned.</li>
</ul>

Executive Assistant

We are a BPO located in Baguio City catering to Law Firms and Real Estate Companies in the US who have been our partners since 2007.

We specialize in paralegal services that include drafting legal documents, legal research, client interviews, appointment setting, case monitoring and case management.

We also have administrative assistant roles with tasks that include inbound client maintenance calls, outbound service calls, maintenance ticket monitoring, rent roll maintenance and video surveillance review.

We are looking for people who would like to grow our business with us.

Optimum Transsource Inc.

<ul>
	<li>Manage attorney and office calendars</li>
	<li>Schedule court appearances, meetings, and deadlines</li>
	<li>Track appointments and follow-ups</li>
	<li>Answer incoming phone calls professionally</li>
	<li>Take messages and route calls appropriately</li>
	<li>Send reminder emails and communications</li>
	<li>Maintain spreadsheets and internal tracking systems</li>
	<li>Assist with general administrative and clerical tasks</li>
	<li>Coordinate with team members to ensure deadlines are met</li>
</ul>

This test unit measures the ability to identify patterns and inconsistencies in visual representations of data

With the vast information employees need to process and retain every day, attention to detail becomes a critical skill to have because of the efficiency it gives. Also, because thorough employees have more initiative to understand the cause and not just the effect, they do less of the unnecessary rework and produce more complete output. This test measures ability to identify patterns and inconsistencies in visual representations of data.

Attention to Detail

Everyday business communication and other important transactions are completed efficiently with office computer applications, email, and the internet. Computers in the workplace have reduced cost and time in processing tasks. Hiring employees with working knowledge of computers is the current standard. This test assesses basic knowledge of computer operations, hardware and web proxies.

Everyday communication and other important business transactions are done more efficiently with office applications, email, and the internet. Undeniably, computers in the workplace have reduced cost and time in the completion of tasks. Hiring employees with a working knowledge of computers now has become a standard. This test helps gauge knowledge in computer operations, hardware and web proxies. 

Target Candiates: IT Staff, Technical Support Staff, BPO agents

Target Industries: BPO, all industries that have IT unit

General Computer Knowledge

This test unit measures the ability to use inductive and deductive reasoning to draw logical conclusions from a given set of statements

Decisions are made every day from easy to more complex ones. Using a scientific approach to analyzing root-cause and finding results enable employees to work more independently. Logical reasoning also provides a foundation for experimentation which encourages insights and helps in the creation of new business opportunites. This test measures ability to use inductive and deductive reasoning to draw conclusions.

Logical Reasoning

This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action

Hiring employees that can accurately follow written steps and processes ensures two things--consistent output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Written)

This test unit measures the ability to listen, understand, and follow a set of spoken instructions and remember the important details for implementation

Hiring employees that can accurately follow steps and processes dictated verbally ensures two things--same output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Verbal)

This measures the ability to grasp and comprehend fully and completely, explicit and implicit information of spoken communication/information.

Listening Comprehension

This test unit measures the ability to be brief and concise in written communication by avoiding redundancies

Efficient communication is effective communication. The more direct and accurate the message is, the clearer and the faster it gets to the receiver with little to no misinterpretation. And because businesses have more important tasks to do than read long-winded text or documents, hiring employees with this skill is a smart choice. This test measures the ability of the candidate to compose concise communication.

Brevity (Written)

This test unit assesses the ability to think in constructs and determine how to combine and categorize ideas and things together in a way that makes logical sense.

Organizing

This measures ability to grasp and comprehend fully and completely explicit and implicit information of written communication.

Reading Comprehension

Administrative Assistant

LeapFroggr Inc. is a technology company that operates SeriousMD & NowServing. Together, SeriousMD & NowServing is a healthcare platform, whose sole mission is to "improve healthcare through technology."

Our company culture revolves around excellence, family and community, cooperation and sharing.

LeapFroggr Inc.

The job responsibilities include everything related to a pharmacy operation.

<ul>
	<li>Provide superior customer service by understanding customers' health conditions and requirements.</li>
	<li>Answer queries and provide complete and accurate product information and benefits carried by the Company.</li>
	<li>Generate sales and assist in retail operations management.</li>
	<li>Perform other administrative tasks that may be assigned by the Store Executive.</li>
	<li>Participates in all improvement and engagement programs and initiatives implemented in the store.</li>
</ul>

Why Join Us?

<ul>
	<li>Experience on-the-job skill development and mentoring program.</li>
	<li>Learn from our in-house and external trainings.</li>
	<li>Grow and challenge yourself to join our leadership development program.</li>
	<li>Work in a Company that values an entrepreneurial mindset on the job.</li>
	<li>Feel secure in our above industry compensation package.</li>
	<li>Join an organization that has a high retention rate, where people love where they work.</li>
</ul>

Pharmacy Assistant

The Industry's No.1 Trusted B2B Distributor and Service Provider of Industrial Specialty Chemicals & Lubes.

Bryan Distributors and Services, Inc. (or BryanDSI)

Established in 1985, BryanDSI has been proud to have earned the trust of several prominent companies across multiple industries. With a long track record of success, the Company has established itself as a leader in providing cutting-edge products and services. We strive to stay ahead of the curve in providing our customers with the latest innovations, while never compromising on quality and reliability.

Bryan Distributors & Services, Inc.

Job Responsibilities:

- Assist in sourcing and canvassing suppliers for price quotations.

- Prepare and process purchase orders and other related documents.

- Coordinate with suppliers to confirm orders, deliveries, and schedules.

- Maintain accurate records of purchases, suppliers, and pricing.

- Monitor and follow up on deliveries to ensure timely receipt of items.

- Assist in evaluating supplier performance in terms of quality, price, and delivery.

- Provide administrative support to the Purchasing Officer/Manager.

- Ensure compliance with company purchasing policies and procedures.

- Coordinate with internal departments regarding procurement requests and requirements.

- Perform other tasks that may be assigned related to procurement and supply chain.

Purchasing Assistant

Rubysapphire Land Corp. is a real estate development company committed to providing Filipino families with quality and affordable homes. We focus on developing communities that promote comfort, value, and long-term growth. Our team values professionalism, collaboration, and continuous improvement in everything we do. Join us and be part of a company dedicated to building better living spaces for Filipino families.

Rubysapphire Land Corp.

Key Responsibilities:

<ul>
	<li>Accounting Support

	<ul>
		<li>Prepare, organize, and maintain accounting documents, including purchase orders, delivery receipts, invoices, vouchers, and other supporting records.</li>
		<li>Encode, update, and maintain accounting data and records in spreadsheets and accounting systems.</li>
		<li>Assist in monitoring and tracking accounts payable, accounts receivable, and other accounting documentation.</li>
		<li>Maintain organized physical and electronic filing systems for accounting records to ensure proper document retention and easy retrieval.</li>
		<li>Assist in inventory documentation, stock monitoring, and reconciliation by preparing reports and supporting schedules.</li>
		<li>Coordinate with suppliers, contractors, and internal departments regarding accounting and documentation requirements.</li>
		<li>Assist in preparing reports, schedules, and supporting documents for month-end closing, audits, and management reporting.</li>
		<li>Ensure completeness, accuracy, and proper routing of accounting documents before submission for review and approval.</li>
		<li>Monitor compliance with company accounting procedures, internal controls, and document management policies.</li>
	</ul>
	</li>
	<li>Administrative Support
	<ul>
		<li>Provide administrative and clerical support to the Accounting Department and other departments as assigned.</li>
		<li>Prepare correspondence, reports, forms, and other administrative documents.</li>
		<li>Receive, record, sort, and distribute incoming documents and communications.</li>
		<li>Coordinate document routing, approvals, and interdepartmental communications.</li>
		<li>Maintain organized office records, files, and databases while ensuring confidentiality and data accuracy.</li>
		<li>Assist in monitoring office supplies, administrative forms, and departmental inventory, and coordinate replenishment when necessary.</li>
		<li>Coordinate meetings, schedules, and administrative activities for the department.</li>
		<li>Support procurement and administrative processes by preparing documentation and coordinating with suppliers and service providers.</li>
		<li>Perform other accounting-related and administrative duties assigned by management to support efficient office operations.</li>
	</ul>
	</li>
</ul>

The Dental Office is a modern dental clinic that offers the latest dental technology and is dedicated to high standards of preventive, cosmetic, restorative dentistry as well as advanced Prosthodontics procedures and oral health care. Through mutual participation and responsibility with each patient, we have been able to successfully achieve our goal of establishing lasting and rewarding relationships.
Because of our firm belief in our services, each member of our team is committed to performing to his or her highest ability in order to achieve the optimum level of care.
Conveniently located in the heart of Ortigas Center, the clinic is fully-equipped with state-of-the-art dental technology and is staffed with highly competent dental and support personnel.
We are dedicated to offering patients the highest quality of dentistry available, as well as the latest techniques and technology, to ensure patient comfort and satisfaction. The Dental Office is of international standard in infection control and is committed in the prevention of disease transmission by cross contamination.

Dr. Nenette P. Samson Dental Office

<ul>
	<li>Prepare treatment rooms and sterilize dental instruments</li>
	<li>Assist the denitst during procedures</li>
	<li>Develop dental X-rays</li>
	<li>Educate patients on oral hygene and post-treatment care</li>
	<li>Maintain patient records and appointment schedules</li>
	<li>Maintain inventory and order supplies as needed</li>
	<li>Esnure clean and safe environment</li>
</ul>

Medical Industry Knowledge

Problem Solving

Critical Thinking

Dental Assistant

CoreData is a global market research company with offices across Australia, the United Kingdom, the United States, and the Philippines. We deliver quantitative and qualitative research for financial services, technology, and consumer sectors, producing work that informs real decisions for major institutions worldwide. Our Manila team is the largest within the CoreData Group, working directly alongside our global research consultants every day.

CoreData helps its customers understand their market, customers and partners using qualitative and quantitative research techniques.


CoreData Research Services, Inc.

What You’ll Be Doing

You’ll join the team responsible for supporting CoreData’s panel development efforts. This includes:

1. Data Enrichment

<ul>
	<li>Research, source, and validate professional contact information</li>
	<li>Maintain and update databases and panelist profiles, ensuring data accuracy and cleanliness</li>
	<li>Track project activity, email campaign performance, and respondent engagement</li>
	<li>Manage prize draw entries and referral records</li>
</ul>

2. Fieldwork support

<ul>
	<li>Prepare and schedule email invitations and target respondent lists</li>
	<li>Monitor daily project progress and provide status updates</li>
	<li>Assist research teams with panelist or respondent outreach as needed</li>
</ul>

3. Panel Care

<ul>
	<li>Respond to panelist inquiries and requests via email and phone</li>
	<li>Support panel recruitment and retention initiatives to reduce attrition</li>
	<li>Manage the admin mailbox by filtering, routing, and maintaining emails</li>
</ul>

Database Assistant

Amare Group is a builder of consumer brands designed for the Philippine market.

We focus on creating products that solve real problems and work as intended in real conditions. Every brand we build is grounded in clarity, discipline, and respect for the customer.

We don’t rely on hype or shortcuts. We rely on execution, accountability, and consistency. 

Amare Group Inc.

Duties &amp; Responsibilities

The Admin Assistant keeps the Cebu office running and owns the physical, recurring, and administrative work that currently has no owner. The first 90 days are dominated by clearing the statutory sales invoice backlog. After that, the role settles into office administration, petty cash, filing, and recurring manual data work.

Statutory receipt printing and filing (core, and the dominant workload for the first 90 days)

<ul>
	<li>Operate the dot matrix printers to print the backlog of BIR pre-numbered sales invoices on continuous form stock, and keep current-month issuance printed on an ongoing basis.</li>
	<li>Burst, separate, and sort printed forms into correct sequence.</li>
	<li>File all printed sales invoices in the physical filing system at the Cebu office, in sequence and retrievable on request.</li>
	<li>Track spoiled, misprinted, and voided forms accurately, and account for every serial number in the series. No form is discarded without being logged.</li>
	<li>Monitor form stock levels and flag reorder needs ahead of running out.</li>
	<li>Maintain a daily print log covering serial range printed, count, spoiled forms, and any issues encountered.</li>
</ul>

Office administration

<ul>
	<li>Hold and reconcile the office petty cash float for office-level expenses (cleaning, pantry, water, general maintenance, supplies), and submit liquidation with complete receipts on the agreed cadence.</li>
	<li>Keep the office stocked. Supplies, pantry, and cleaning materials should never run out.</li>
	<li>Book and supervise cleaners, and own general office cleanliness and orderliness.</li>
	<li>Maintain the general, non-financial physical and digital filing system for the Cebu office.</li>
	<li>Receive and route deliveries, couriers, and physical documents.</li>
</ul>

Recurring manual data work

<ul>
	<li>Perform the daily marketplace data pull. Export the required files from Shopee, Lazada, and TikTok Shop seller centers, upload them to the designated Drive folders using the exact naming convention, and confirm the pipeline ingested them successfully.</li>
	<li>Perform other recurring manual data-entry and file-handling tasks as assigned.</li>
	<li>Escalate immediately when an export fails, a file looks wrong, or ingestion does not confirm. Do not silently skip a day.</li>
</ul>

Founder and team support

<ul>
	<li>Handle ad-hoc administrative tasks requested by the founder, and report back on completion.</li>
	<li>Support the accounting, live selling, and Cebu operations staff with administrative tasks, with the founder's approval.</li>
</ul>

Clerical Skills

Data Encoding / Data Entry

Computer Literacy / Basic Computer Skills

Admin Assistant

Key Responsibilities:

<ul>
	<li>Executive Support

	<ul>
		<li>Manage executive calendars, appointments, meetings, travel arrangements, and daily schedules</li>
		<li>Prepare reports, presentations, correspondence, meeting agendas, minutes, and other executive documents</li>
		<li>Screen, prioritize, and coordinate incoming communications, including emails, phone calls, and requests</li>
		<li>Monitor deadlines, follow up on action items,and ensure timely completion of executive priorities</li>
		<li>Handle confidential information, records, and documents with the highest level of discretion</li>
	</ul>
	</li>
	<li>Administrative &amp; Office Management
	<ul>
		<li>Oversee the day-to-day administrative operations of the office to ensure an organized, efficient, and professional work environment</li>
		<li>Coordinate office maintenance, repairs, housekeeping, building management, and utility services</li>
		<li>Monitor office supplies, pantry items, company assets, and office equipment, and coordinate procurement, inventory, maintenance, and repairs</li>
		<li>Maintain organized records of permits, licenses, contracts, insurance, and other company documents</li>
		<li>Coordinate meetings, trainings, company events, visitor management, and other administrative activities</li>
		<li>Liaise with vendors, service providers, government agencies, and external partners regarding administrative requirements</li>
	</ul>
	</li>
	<li>Operational Support
	<ul>
		<li>Assist management in monitoring projects, departmental initiatives, and operational action plans</li>
		<li>Prepare reports, trackers, and status updates for management review and decision-making</li>
		<li>Support process improvement initiatives by identifying administrative efficiencies and recommending enhancements</li>
		<li>Coordinate cross-functional communication to ensure smooth execution of executive directives and company initiatives</li>
		<li>Perform other executive, administrative, and operational duties assigned by the management</li>
	</ul>
	</li>
</ul>

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