Purchaser  

Job Description

• The Purchaser is responsible for end-to-end operational purchasing for assigned vessels, ensuring timely, compliant and cost-effective procurement, supplier coordination, logistics follow-up and invoice support. The role supports vessel operations by managing requisitions, purchase orders, delivery monitoring, shipment documentation, customs readiness and issue resolution in line with company procedures and governance requirements.

Principal Tasks:

• Manage end-to-end purchasing for assigned vessels, from requisition to purchase order follow-up.
• Ensure purchases meet required cost, quality, quantity, delivery and specification standards.
• Coordinate with approved suppliers on quotations, confirmations, updates and discrepancies.
• Perform logistics follow-up and processing, representing approximately 25% of the role.
• Monitor shipments, delivery status, documentation readiness and logistics handovers.
• Support customs readiness through required shipping and trade-compliance information.
• Handle invoicing follow-up by verifying invoices against purchase orders, receipts, payment terms and supporting documents, and coordinating resolution of invoice discrepancies with suppliers and Accounts Payable.
• Monitor supplier performance and escalate recurring risks or delivery issues.
• Maintain accurate purchasing, logistics and audit records in relevant systems.
• Comply with company procedures, SOX controls, procurement rules and governance standard.

Main Tasks:

• Review requisitions for completeness, specifications, budget and required documents.
• Obtain and evaluate supplier quotations based on cost, quality, delivery and compliance.
• Prepare purchase orders and follow up confirmations, changes and supplier responses.
• Coordinate logistics follow-up, shipment planning, delivery monitoring and delay escalation.
• Ensure shipping and customs documents are complete, accurate and ready when required.
• Track deliveries, receipts and discrepancies with suppliers and logistics partners.
• Verify invoices against purchase orders, receipts, terms and supporting documents.
• Maintain purchasing, logistics, supplier and invoice records in relevant systems.
• Support supplier onboarding, compliance checks and required vendor documentation.
• Follow procurement procedures, SOX controls, governance rules and authority limits.

Minimum Qualifications

• Bachelor’s degree in any related field.
• 2–3 years of relevant work experience in purchasing, procurement, logistics, shipping, accounts payable, or a related field.
• Preferably with experience in logistics coordination, documentation control, freight invoice processing, procurement support, Accounts Payable support, or shipping operations.
• Strong sense of ownership, urgency, and follow-through.
• Highly accurate and detail-oriented when handling purchasing, logistics, invoicing, and documentation activities.
• Well-organized and able to manage multiple priorities and urgent vessel requirements effectively.
• Proactive and solution-oriented, with the ability to identify and escalate potential risks or issues at an early stage.
• Strong communication, collaboration, and stakeholder coordination skills, particularly when dealing with suppliers, freight forwarders, and internal stakeholders.
• Ability to work effectively independently and as part of a team.
• Compliance-focused and committed to following procedures, SOX controls, and governance requirements.
• Adaptable and comfortable working across different cultures, time zones, and changing business requirements.
• Confident in using purchasing, logistics, invoice processing, and reporting systems.
• Working knowledge of AMOS, IFS, and other related purchasing systems is an advantage.
• Proficient in Microsoft Office applications and standard reporting tools, particularly MS Excel.
• Basic understanding of logistics processes, shipping documentation, and customs requirements.
• Ability to support invoice follow-ups, documentation control, and maintenance of audit-ready records.
• Professional, values-driven and improvement-minded.
• Demonstrates energy, initiative, and a strong drive for results.
• Possesses a solution-oriented mindset and a proactive approach to problem-solving.
• Ability to work effectively independently and as part of a team.
• Demonstrates strong attention to detail and the ability to deliver high-quality work efficiently and within agreed timelines.
• Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.
• Identifies with Hoegh Evi’s values (and leadership principles when applicable)