Registration Officer for Quality Assurance I  

Summary of Work Activities and Responsibilities:

The Registration Officer for Quality Assurance I assists in driving reforms and efficient operations in the quality of data and information stored, managed, and generated by the Office of the University Registrar. This pertains to curriculum development, data mining for internal and external stakeholders, updating of various bulletins, guidebooks, manuals. This also pertains to the upkeep of the student information system and various online media.

Main Duties and Responsibilities:

I. Requests for Data and Information

• Screens, mines, and processes data required by various academic and administrative offices at the Higher Education and Central Administration
• Screens, mines, and processes data required by students and student-related organizations
• Reviews and updates information necessary for Bulletins of Information, Administrative and Academic Manuals, Student Handbooks and primers

II. Coordination Support

• Partners with the Office of the Vice President for Digital Information and Technology Services in the mining of data and information requested by various stakeholders
• Collaborates with the University Marketing and Communications Office regarding the maintenance and improvement of the Office’s website
• Coordinates with the Office of the Vice President for Digital Information and Technology Services in:
• Disseminating information, announcements through blasts announcements using AISIS and other internet resources
• Disseminating registration related notices such as memoranda on registration dates and procedures, deadlines for completion of various registration related activities

III. Registration Process

• Collaborates with the Course Scheduler to ensure correctness of course offerings:
  • Elimination of schedule conflicts
  • Adequate classes to match demand by advised students
  • Generating data from students’ Individual Programs of Study relevant to the completion of course offerings in time for enrollment
  • Assists in reviewing and updating the academic calendar as well as various forms and documents maintained and generated by the Office

IV. Curriculum Development and Processing

• Reviews, in conjunction with the Associate Registrar, curriculum proposals in accordance with the recommendations of the Curriculum Committee, School Forum, School Council and Board of Trustees
• Provides support and guidance to different academic departments to ensure their compliance with preparation of curriculum documentation/requirements for CHED
• Partners with document preservation in storing and backing up for archiving purposes updated CHED-approved curricular programs
• Coordinates with the Offices of the Assistant Vice President for Undergraduate and Graduate Education regarding curriculum revision, new programs, new subject offerings and ensures proper dissemination, encoding and implementation

V. Administrative Function

• Develops innovative approaches that ensure not only proper implementation of office’ standards, processes, systems, and procedures
• Stands as a resource for accurate and timely inputs on policies and procedures for records management and registration processes/ requirements
• Oversees special projects
• Maintains the Office’s social media presence through Twitter, Facebook and so on

VI. Performs other work-related tasks as may be required by the immediate supervisor and any authorized representative

Knowledge, Skills, and Abilities:

• Data Generation and Analysis
• Attention to Detail
• Computer Literacy
• Communication (Written and Oral)
• Eye for Quality Assurance

Education and Experience Requirements:

• Graduate of any Bachelor’s Degree
• Experience in the academe is an advantage