Finance Supervisor Accounts Payable  

The Finance Supervisor - Accounts Payable is responsible for overseeing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, payments, and expense reports. This role supervises AP staff, enforces internal controls, and ensures compliance with company policies and regulatory requirements.

Job Description:

Accounts Payable Operations

• Supervise daily accounts payable activities including invoice processing, payment scheduling, and vendor reconciliation
• Ensure timely and accurate processing of supplier invoices and employee reimbursements
• Monitor aging reports and ensure payments are made within agreed credit terms
• Review and approve AP transactions prior to posting or payment

Team Supervision

• Lead, train, and mentor Accounts Payable staff
• Assign tasks and monitor team performance to meet deadlines
• Conduct performance evaluations and provide feedback for improvement

Vendor Management

• Maintain strong relationships with vendors and resolve discrepancies or disputes
• Ensure proper documentation and verification of supplier invoices
• Handle inquiries related to payments and account status

Compliance & Internal Controls

• Ensure adherence to company policies, financial procedures, and regulatory requirements
• Strengthen internal controls to prevent errors, fraud, and duplicate payments
• Support internal and external audits by providing necessary documentation

Financial Reporting

• Prepare AP-related reports such as aging, cash flow forecasts, and expense analysis
• Assist in month-end and year-end closing activities
• Ensure accurate recording of liabilities and expenses

Process Improvement

• Identify inefficiencies in AP processes and recommend improvements
• Support system enhancements or automation initiatives
• Implement best practices to improve accuracy and turnaround time

Key Performance Indicators (KPIs)

• Invoice processing turnaround time
• Accuracy rate of AP transactions
• On-time payment rate
• Vendor satisfaction
• Compliance with internal controls and audit findings

Qualifications

• Bachelor’s Degree in Accountancy, Finance, or related field
• CPA is an advantage but not required
• At least 3-5 years of experience in Accounts Payable, with 1-2 years in a supervisory role
• Strong knowledge of accounting principles and AP processes
• Experience in logistics, customs brokerage, or freight forwarding is highly preferred
• Experience with accounting systems/ERP (e.g., SAP, Oracle, Quickbooks, etc.)

Skills & Competencies

• Strong leadership and team management skills
• High attention to detail and accuracy
• Good communication and interpersonal skills
• Problem-solving and decision-making ability
• Time management and ability to meet deadlines