HR & Admin Specialist  

The HR & Admin Specialist is responsible for managing employee records, administering benefits, and ensuring compliance with labor laws. This role also supports recruitment, onboarding, and HR documentation while collaborating with the Payroll & Benefits Officer to maintain accurate employee data.

1. Employee Records & 201 Files Management

• Maintain and update 201 files (employment records, contracts, performance evaluations).
• Ensure confidentiality and proper filing of employee documents (both physical and digital copies).
• Monitor employee status updates (promotions, transfers, resignations).
  
  

2. Benefits Administration

• Manage company-provided benefits (HMO enrollment, leave balances, wellness programs).
• Assist employees with benefits-related inquiries.
  
  

3. HR Compliance & Reporting

• Ensure compliance with labor laws and company policies.
• Assist in preparing and submitting compliance reports (DOLE, SSS, PhilHealth, Pag-IBIG).
• Track employee attendance, tardiness, and leave usage.

4. Payroll Support

• Work with the Payroll & Benefits Officer to ensure accurate payroll processing and coordinate the government-mandated benefits (SSS, PhilHealth, Pag-IBIG).
• Validate employee data (new hires, salary adjustments, leave deductions).
  
  

5. Recruitment & Onboarding

• Assist in job postings, screening, and scheduling interviews.
• Prepare employment contracts and job offer letters.
• Conduct onboarding sessions for new hires, ensuring proper documentation and orientation.
  
  

6. Employee Engagement & General Admin Support

• Support company events, employee engagement programs, and training sessions.
• Help coordinate office activities and manage employee communications.
• Other assigned tasks by Manager and team as necessary

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1-3 years of HR/administration experience (experience in compliance/benefits is a plus).
• Familiarity with Philippine labor laws, SSS, PhilHealth, and Pag-IBIG processes.
• Strong organizational and communication skills.
• Proficiency in HRIS, payroll software, and MS Office tools.