The Executive Assistant to the CEO will be responsible for managing the CEO's executive operations, professional and personal schedule, strategic priorities, and administrative functions to ensure seamless day-to-day operations. This role demands exceptional organizational skills, discretion, sound judgment, and the ability to manage multiple priorities with efficiency.

Candidates who are proficient in AI-powered productivity tools and modern workplace technologies will have a distinct advantage, as we continuously leverage technology to improve executive efficiency and business operations.

Key Responsibilities

Executive Calendar & Time Management

• Manage and optimize the CEO's calendar
• Coordinate internal and external meetings
• Prioritize appointments based on business impact
• Resolve scheduling conflicts proactively

Executive Administrative Support

• Draft emails, reports, presentations, and business correspondence
• Prepare documents for meetings and presentations
• Organize digital files and maintain documentation
• Manage executive communications

Meeting Coordination

• Prepare meeting agendas
• Take accurate meeting minutes
• Track action items and follow through until completion

Project Coordination

• Monitor executive projects and deadlines
• Coordinate with department heads
• Follow up on deliverables across teams
• Ensure initiatives stay on schedule

Travel & Logistics

• Arrange domestic and international travel
• Coordinate accommodations, transportation, and itineraries
• Prepare travel documents and schedules

Executive Communication

• Serve as liaison between the CEO and internal teams
• Coordinate with clients, partners, and vendors professionally
• Ensure timely communication and follow-ups

Confidential Executive Support

• Handle confidential company information with integrity
• Maintain discretion in all executive matters

Process Improvement & Technology

• Recommend workflow improvements
• Help streamline administrative processes
• Utilize productivity software and AI tools to improve efficiency
• Research new technologies that can enhance executive productivity

• Bachelor's degree in Business Administration, Management, Communications, Psychology, or any related field.
• At least 1-2 years of experience as an Admin Assistant, Executive Assistant, Executive Coordinator, Personal Assistant, or similar role.
• Excellent written and verbal English communication.
• Outstanding organizational skills.
• High attention to detail.
• Strong problem-solving ability.
• Experience supporting executives is highly preferred.
• Proficiency with Microsoft Office and Google Workspace.

Preferred (Advantage)

• Experience supporting C-level executives.
• Familiarity with AI tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot.
• Experience using project management tools (Monday[.]com, ClickUp, Asana, Trello, etc.).
• Background in a technology, digital marketing, startup, or agency environment.