Administrative Assistant  

Key Responsibilities:

• Accounting Support
  • Prepare, organize, and maintain accounting documents, including purchase orders, delivery receipts, invoices, vouchers, and other supporting records.
  • Encode, update, and maintain accounting data and records in spreadsheets and accounting systems.
  • Assist in monitoring and tracking accounts payable, accounts receivable, and other accounting documentation.
  • Maintain organized physical and electronic filing systems for accounting records to ensure proper document retention and easy retrieval.
  • Assist in inventory documentation, stock monitoring, and reconciliation by preparing reports and supporting schedules.
  • Coordinate with suppliers, contractors, and internal departments regarding accounting and documentation requirements.
  • Assist in preparing reports, schedules, and supporting documents for month-end closing, audits, and management reporting.
  • Ensure completeness, accuracy, and proper routing of accounting documents before submission for review and approval.
  • Monitor compliance with company accounting procedures, internal controls, and document management policies.
• Administrative Support
  • Provide administrative and clerical support to the Accounting Department and other departments as assigned.
  • Prepare correspondence, reports, forms, and other administrative documents.
  • Receive, record, sort, and distribute incoming documents and communications.
  • Coordinate document routing, approvals, and interdepartmental communications.
  • Maintain organized office records, files, and databases while ensuring confidentiality and data accuracy.
  • Assist in monitoring office supplies, administrative forms, and departmental inventory, and coordinate replenishment when necessary.
  • Coordinate meetings, schedules, and administrative activities for the department.
  • Support procurement and administrative processes by preparing documentation and coordinating with suppliers and service providers.
  • Perform other accounting-related and administrative duties assigned by management to support efficient office operations.

• Bachelor's Degree in Accountancy, Accounting Information System, Financial Management, Business Administration, Management Accounting, or any related field
• At least 1-2 years of experience in accounting support, administrative, bookkeeping, or office administration
• Experience in inventory monitoring, accounts payable/receivable documentation, or general accounting processes is an advantage
• Fresh graduates with relevant intership experience and strong accounting knowledge are encouraged to apply