Procurement Associate  

Responsibilities

Vendor Management:

• Identify, evaluate, and select reliable vendors of goods and services based on quality, cost, and delivery requirements.
• Maintain strong relationships with existing vendors and explore new partnerships to enhance the supplier network.

Negotiation:

• Participate in contract negotiations to secure favorable terms and conditions, ensuring cost-effectiveness and compliance with organizational standards.
• Collaborate with internal stakeholders to understand their requirements and negotiate contracts that meet their needs.

Procurement Process:

• Assist in the development and implementation of procurement strategies and policies.
• Collaborate with cross-functional teams to ensure seamless integration of procurement processes with overall business objectives.

Documentation:

• Prepare PR/PO, comparative analysis of suppliers, prior purchases and maintain accurate and organized procurement documentation, including contracts, purchase orders, and vendor agreements.
• Ensure compliance with regulatory requirements and company policies.

Cost Management:

• Monitor and analyze procurement costs, identifying opportunities for cost savings without compromising quality.
• Work closely with finance teams to track and report on budget adherence.

Market Research:

• Stay informed about market trends, pricing, and technology advancements in the IT industry.
• Conduct regular market research to identify potential suppliers and emerging technologies.

Risk Management:

• Assess and mitigate risks associated with procurement activities, ensuring compliance with legal and regulatory standards.
• Develop contingency plans to address potential supply chain disruptions.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Strong understanding of IT products and services procurement.
• Excellent negotiation and communication skills.
• Detail-oriented with strong analytical and problem-solving abilities.
• Willing to work on-site (5x a week)
• Knowledgeable in using MS Office
• Ability to work collaboratively in a team environment.
• Proactive and able to work in a fast-paced, dynamic industry.