Junior Administrative Associate  

As a Junior Administrative Associate at Pointwest Innovations Corporation, you will play a pivotal role in providing comprehensive administrative support to our dynamic team. Reporting directly to the Head of Corporate Services, you will contribute to the efficient functioning of our office environment while ensuring a positive experience for our employees, visitors, and clients.

Responsibilities:

Administrative Support:

• Assist managers, employees, visitors, and clients via phone, email, and in person with professionalism and courtesy.
• Screen and direct phone calls to the appropriate parties, maintaining polite and professional communication.
• Sort and distribute incoming and outgoing mail, packages, invoices, and inter-office documents.
• Maintain real-time scheduling support by booking meetings and setting up rooms as needed.

Facilities Management:

• Assist in the rollout of the hoteling program and provide logistics support during meetings.
• Manage general administrative activities, including maintaining contact lists, filing records, and tracking supplies inventory.
• Handle petty cash funds for travel and emergency supplies, ensuring accurate record-keeping.
• Assist in Facilities concerns, including permits, supplier coordination, and asset movement.

Security and Compliance:

• Maintain workplace security by issuing, checking, and collecting badges as necessary, and maintaining visitor logs.
• Implement ISMS security guidelines on visitor management.
• Process gate pass and work permit for building admin as needed.

Office Management:

• Perform various office tasks such as filing, copying, faxing, and transcribing minutes from meetings.
• Monitor and maintain office supplies inventory, issuing and requesting replenishment as needed.
• Provide support in asset monitoring, issuance, and disposal.
• Ad-hoc Administrative Duties:
• Perform additional administrative duties as assigned by management from time to time.

Working Hours: Monday to Friday, 9:00 am to 6:00 pm

Set-up: Onsite

Location: UP Ayala Technohub, Quezon City

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, or any related field.
• 1-2 years of administrative experience
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and professionalism at all times.