Payroll & Disbursements Officer  

Job Overview

Twice a month, everyone in this company gets paid. That deadline does not move, and neither do you. You are careful, organised, and you would rather ask one more question than submit something you are not sure about.

This is an entry-level role, and we mean that in the best way. You will be trained. Everything you prepare, from remittances to filings to disbursements, is reviewed and approved by our Finance Officer before it goes out. What we need from you is accuracy, consistency, and the discipline to hit fixed deadlines twice a month, every month.

The role sits across two entities and its own set of records. Keeping those clean and separate is a real part of the job, not an afterthought.

If you want to build serious competence in Philippine payroll and compliance while someone experienced checks your work, this is a good seat to be in. As the company grows, so does the scope of this role and the opportunities that come with it.

Key Responsibilities

Payroll

• Process payroll on a bi-monthly cycle across all studios, including timekeeping consolidation, overtime, night differential, holiday pay, and leave balances

• Prepare payroll documentation and online bank transfers for review and approval

• Generate and issue payslips, and maintain complete payroll registers separately for each entity

• Update payroll records for new hires, salary adjustments, movements, and separations

• Prepare final pay computations for separated employees, coordinating with the Operations Manager and HR Lead on clearance status

• Respond to employee payroll queries promptly, accurately, and with complete discretion

Government Remittances & Compliance

• Prepare and file SSS, PhilHealth (PHIC), and HDMF contributions and loan deductions on schedule via online portals

• Prepare withholding tax computations on compensation, along with supporting schedules for the external tax agent

• Track all remittance and filing deadlines and flag them ahead of time, not on the day

• Maintain complete, audit-ready supporting documentation for every filing

Disbursements

• Prepare and manage payables on a weekly cadence across all studios, ensuring timely processing and proper documentation

• Prepare vouchers for all three studios on a monthly basis

• Prepare EWT computations and BIR Form 2307 for supplier and contractor payments

• Coordinate payment release schedules with suppliers, landlords, and service providers

• Monitor petty cash and liquidations across studio locations

Records & Support

• Record payroll and disbursement transactions in Xero

• Support bank reconciliations for payroll and disbursement accounts

• Maintain accurate data entry, filing systems, and proper documentation of financial records, kept separately by entity

• Prepare supporting schedules and documentation for the Finance Officer and the external tax agent

Benefits

• 13th month salary

• Structured training in Philippine payroll, government remittances, and multi-entity compliance

• Opportunity for career growth and progression to a permanent role

• Exposure to multi-brand financial operations

Qualifications & Requirements

• 1 to 2 years of experience in payroll, accounts payable, or general accounting. Fresh graduates with relevant internship experience will be considered

• Working knowledge of Philippine government remittance requirements (SSS, PHIC, HDMF) and BIR withholding on compensation

• Proficient in Microsoft Excel and Google Sheets. Experience with Xero or QuickBooks is a plus

• Familiarity with the SSS, PhilHealth, and Pag-IBIG employer portals, and with eBIRForms or eFPS, is a strong plus

• Meticulous and deadline-driven. Payroll cutoffs are fixed and non-negotiable

• Able to handle confidential compensation information with complete discretion

• Comfortable asking questions rather than guessing. We would much rather answer a question than correct an error

• Willing to be trained and to have your work reviewed as you build competence in the role

• Bachelor's degree in Accounting, Accounting Technology, Financial Management, or a related field is preferred

• Fluent in English and Filipino (preferred)

• Must be able to work onsite in Mandaluyong City during fixed office hours