Store Admin Assistant  

Job Summary:

The Administrative Assistant plays a vital role in ensuring the smooth operation of our stores by handling a variety of clerical and organizational tasks, including organizing files, assisting team members with various projects, and managing inventory.

This position also involves data entry, coordinating deliveries through third-party services, and overseeing petty cash and reimbursement processes. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

Inventory Management:

• Inventory Logsheet Monitoring
• Shelf Life Monitoring
• Out-of-stock (OOS) and Running Low (RL) Reports
• ERP System (Netsuite)

Store Administration:

• Organize Store documents
• Filing of Work Permits
• Petty Cash and Reimbursement
• Compiling of Store Receipts
• Booking of Deliveries via Third-Party Courier (e.g., Lalamove)
• Documents for Items for Pullout
• Performs Other Tasks as Assigned by the Immediate Superior
• Lost and Found Monitoring

• Graduate of any business-related course or equivalent work experience

• Strong organizational and documentation skills; able to manage reports, schedules, and store records

• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable learning internal systems

• Good communication and coordination skills when dealing with store staff, suppliers, and support teams

• Can work with minimal supervision and adapt to fast-paced store operations

• Willing to work on shifting schedules, weekends, and holidays as needed