Accounting Associate  

Job Description

The job of Accounting Associate is established for the purpose of supplying administrative support to Vessel Accountants being in the Philippines by performing clerical tasks such as preparing voucher documentation, filing, document balances as part of closing routines, basic bookkeeping, paying vendors, invoice customers, posting of invoices and other ad hoc tasks.

Main Tasks:

• Prepare, review, and maintain accounting vouchers and supporting workpapers as the basis for general ledger entries, ensuring completeness, accuracy, proper accounting treatment, and compliance with internal control requirements and company policies.
• Maintain and oversee the organization of financial records and supporting documentation, ensuring proper documentation, accessibility, retention, and compliance with established records management and audit requirements.
• Perform quarterly balance sheet account reconciliation activities across assigned entities, including analysis of account movements, identification of aged or unusual items, investigation of variances, and timely resolution or escalation of reconciling items.
• Perform end-to-end bookkeeping and accounting activities for assigned entities, ensuring accurate, complete, and timely recording of financial transactions and appropriate recognition of costs in accordance with accounting policies.
• Monitor and manage the vendor invoice lifecycle, including follow-up on outstanding invoices, resolution of invoice-related issues, coordination with vendors and internal stakeholders, and timely processing to support accurate period-end closing and payment.
• Prepare and process customer billing and invoices, ensuring appropriate supporting documentation, accurate accounting information, adherence to contractual requirements, and compliance with internal controls and billing procedures.
• Perform review, validation, and posting of invoices and accounting transactions in the financial system, ensuring appropriate coding, supporting documentation, tax treatment, and accurate recognition in the correct accounting period.
• Execute accounts payable activities for assigned entities, ensuring timely and compliant processing of transactions, accurate vendor balances, proper application of accounting and tax requirements, and adherence to company policies and month-end closing timelines.
• Coordinate and support vendor master data management, including vendor onboarding, validation, maintenance, and periodic review, ensuring data accuracy, completeness, appropriate documentation, and compliance with internal control and regulatory requirements.
• Perform accounting analysis and investigate discrepancies or exceptions identified during transaction processing, reconciliations, and month-end activities, coordinating with relevant stakeholders to ensure timely resolution and appropriate accounting treatment.
• Support month-end and quarterly closing activities by completing assigned reconciliations, accruals, reclassifications, invoice processing, and other closing requirements within established deadlines and quality standards.
• Identify recurring accounting issues and control gaps and recommend practical improvements to strengthen process efficiency, data quality, internal controls, and the overall accuracy of financial reporting.
• Act as a key point of contact for routine accounting matters for assigned entities, vendors, and internal stakeholders, providing timely clarification and resolving issues within the scope of responsibility while escalating complex matters when required.
• Contribute to process standardization, automation, and continuous improvement initiatives within Vessel Accounting, including documentation of procedures, identification of inefficiencies, and implementation of agreed improvements.

Minimum Qualifications

• Bachelor’s degree in Accountancy, Accounting, Finance, or any related field.
• 2–3 years of relevant work experience in accounting or a related field.
• Basic understanding of accounting principles and practices.
• Excellent interpersonal and communication skills, both written and verbal.
• Intermediate proficiency in Microsoft Office applications, particularly MS Excel.
• Knowledge of ReadSoft and IFS systems is an advantage.
• Demonstrates energy, initiative, and a strong drive for results.
• Possesses a solution-oriented mindset and a proactive approach to problem-solving.
• Ability to work effectively independently and as part of a team.
• Demonstrates strong attention to detail and the ability to deliver high-quality work efficiently and within agreed timelines.
• Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.
• Identifies with Hoegh Evi’s values (and leadership principles when applicable)