Purchasing Trainee  

Job Description

To assist the Purchasing Team in managing day-to-day purchasing activities using assigned procurement and vessel-related platforms, while supporting Purchasers with follow-ups, supplier coordination, purchase order monitoring, invoice-related concerns, accounting coordination, vessel transaction updates, and other ad hoc tasks connected to Purchasing, Logistics, and Accounts Payable support.

Principal Accountabilities:

• Communicate with suppliers to request quotations, confirm orders, and follow up on deliveries.
• Coordinate with Accounting, Logistics, Accounts Payable, Vessel Accounting, Purchasers, and the wider P2P Team to understand requirements, timelines, and pending actions.
• Support Purchasers in monitoring purchase orders, vessel transactions, supplier responses, invoice follow-ups, and pending system updates.
• Actively participate in training sessions to build procurement knowledge, system familiarity, supplier coordination skills, and understanding of P2P processes.
• Maintain timely updates and proper coordination to ensure that open purchasing, accounting, and vessel-related tasks are tracked and followed up with the responsible parties.

Main Tasks:

• Supplier Coordination and Purchasing Support.
• Accounts Payable and Accounting Coordination.
• System Updates and Transaction Monitoring.
• Documentation and Invoice Support.

Minimum Qualifications

• Bachelor's degree in any related field.
• Prior purchasing or accounting experience is an advantage; however, fresh graduates and candidates with no prior work experience are encouraged to apply.
• Excellent interpersonal and communication skills.
• Demonstrates energy, initiative, and a strong drive for results
• Possesses a solution-oriented mindset and approach to problem-solving.
• Able to work effectively both independently and as part of a team.
• Delivers high-quality work efficiently and within agreed timelines.
• Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.
• Identifies with Hoegh Evi’s values (and leadership principles when applicable)
• This is for a 12 months Fixed-Term Contract