Accounting Trainee  

Job Description

The role of the Accounting Trainee is designed to provide essential support to the accounting team by assisting with a variety of financial and administrative tasks. Key responsibilities include maintaining the company’s manual accounting ledger, preparing and organizing voucher documentation, performing basic bookkeeping, processing vendor invoices, and creating invoices for customers. The trainee will also support the filing and documentation of financial records and assist accounting personnel in day-to-day operations. This position offers an opportunity to gain practical experience and develop foundational skills in accounting and financial management.

Principal Accountabilities:

Maintain Accounting Records

• Update and maintain the company’s manual and/or digital accounting ledgers.
• Ensure accuracy and completeness of financial data entries.

Process Vendor Invoices

• Review and verify vendor invoices for accuracy and completeness.
• Ensure timely processing and proper documentation for accounts payable.

Prepare Customer Invoices

• Generate and issue invoices to customers based on approved billing details.
• Coordinate with relevant departments to ensure accurate billing.

Voucher Preparation and Filing

• Prepare supporting documents for financial transactions.
• Organize and file vouchers and other accounting records systematically.

Basic Bookkeeping

• Assist in recording day-to-day financial transactions.
• Support reconciliation of accounts as needed.

Assist Accounting Personnel

• Provide administrative and clerical support to the accounting team.
• Respond to internal queries and assist with ad hoc tasks as assigned.

Compliance and Confidentiality

• Ensure all financial practices comply with company policies and relevant regulations.
• Maintain confidentiality of financial and employee information.

Main Tasks

Update Accounting Ledgers

• Record daily financial transactions in the manual or digital ledger.

Process Accounts Payable

• Review, verify, and process vendor invoices for payment.

Issue Customer Invoices

• Prepare and send invoices to clients based on approved billing instructions.

Prepare and File Vouchers

• Compile supporting documents for transactions and maintain organized filing systems.

Assist in Bookkeeping Activities

• Support the recording of receipts, payments, and other financial entries

Maintain Document Confidentiality

• Ensure all financial records are handled with discretion and in compliance with company policies.

Provide Administrative Support

• Assist accounting staff with clerical tasks such as data entry, scanning, and document tracking.

Coordinate with Other Departments

• Communicate with internal teams to clarify invoice or payment-related queries.

• Bachelor's degree in Accountancy or a related field.
• Prior accounting experience is an advantage; however, fresh graduates and candidates with no prior work experience are encouraged to apply.
• Excellent interpersonal and communication skills.
• Demonstrates energy, initiative, and a strong drive for results
• Possesses a solution-oriented mindset and approach to problem-solving. Possesses a solution-oriented mindset and approach to problem-solving.
• Able to work effectively both independently and as part of a team.
• Delivers high-quality work efficiently and within agreed timelines.
• Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.
• Identifies with Hoegh Evi’s values (and leadership principles when applicable)
• This is for a 12 months Fixed-Term Contract