College Finance Officer  

Handle student finance inquiries (email, walk-in, and coordination meetings), ensuring accurate clarification of balances, payments, refunds, and account adjustments within agreed SLA timelines.

Manage and process student finance transactions in Edusuite, including reservation fee applications, discount processing, overpayment carry-over, scholar payment handling, and refund documentation.

Ensure accurate posting of student payments and proper ledger maintenance to maintain reliable and audit-ready financial records.

Perform controlled Service Invoice (SI) assignment and monitoring to ensure all successful online payments are properly issued with SI numbers and reflected in the system without duplication.

Support enrollment-related finance processes, including tuition plan setup, billing adjustments, and account validation to ensure students meet financial clearance requirements.

Download and validate Summary Balance Reports to support receivables monitoring and Finance KPI tracking.

Prepare and submit Daily Collection Reports (DCR) for tuition, other fees, and Specialists, revenue monitoring reports, and updated collectibles files in accordance with trimester billing cycles,

Maintain and update non-Edusuite sales records (e.g., specialist fees and other non-student revenue) through Airtable monitoring and proper invoice and payment posting in Odoo.

Generate, validate, and release Statements of Account (SOA) in alignment with student ledger balances and approved templates.

Maintain complete audit trail documentation for all revenue transactions, including proof of payment, SI references, approvals, and bank confirmations.

Monitor recurring transaction issues (e.g., duplicate SI risk, posting delays, tagging errors) and recommend process improvements to strengthen internal control.

Ensure compliance with CHED and DEPED compliance requirements

Perform other revenue and collection-related tasks as assigned by the Finance Manager.

Qualifications:

Graduate of BS Accountancy, Finance, Business or other related courses

At least 2 - 3 years of experience in the different facets of Accounting and Finance such as but not limited to payables, receivables, disbursements, collections and financial analysis

Strong knowledge in revenue management and collection-related procedures

Strong relationship-building and communication skills

Excellent command of the English Language (both written and verbal)

Familiarity with the use of automated accounting software is an advantage

Ability to work around new tools and processes is an advantage