School Records Administrative Officer
CIIT College of Arts and Technology
- Quezon City, Philippines94 Kamuning Road, Interweave Building, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Posted 2 days ago and deadline of application is on 30 Jan
Recruiter was hiring 2 days ago
2025-12-17T08:04:18.868638+00:002026-01-30T16:00:00+00:00Job Description
- Maintain and update student records with accuracy, confidentiality, and compliance with institutional and CHED policies.
- Oversee the proper recording of student status changes, including completions, withdrawals, program shifts, and grade adjustments.
- Ensure timely updates in the registrar system to support academic integrity and student progress.
- Validate and process enrollment requirements for new, transferee, and returning students with 100% accuracy.
- Respond to inquiries from students, faculty, and external stakeholders with accuracy, timeliness, and excellent customer service.
- Process and issue certified true copies, transfer credentials, certifications, and other official documents within standard turnaround times.
- Maintain and optimize registrar systems to ensure smooth operations and process efficiency while ensuring data integrity, security, and accessibility across all systems
- Generate accurate and timely reports (e.g., enrollment statistics, dean’s list, conditional status) to support academic and institutional decision-making.
- Provide students with accurate guidance on residency rules, maximum residency limits, curriculum flowcharts, and registrar-related academic policies.
- Support students in understanding academic requirements to promote timely program completion.
- Manage CHED scholarship application, validation, and submission requirements.
- Promote scholarship opportunities to qualified students to support access and retention.
- Submit required government reports and documentation (SO numbers, CAV, curriculum updates, calendars) on time and in full compliance with CHED and other regulatory bodies.
Minimum Qualifications
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Bachelor’s degree in Education, Business Administration, Management, or a related field; postgraduate studies or relevant certifications are an advantage.
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Proven experience in registrar operations, student records management, or academic administration, preferably in a higher education institution.
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Strong knowledge of CHED regulations, academic policies, and government compliance requirements.
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Proficiency in registrar systems, student information systems (SIS), and related digital platforms; ability to troubleshoot and support process automation.
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Excellent organizational skills with a strong attention to detail and commitment to accuracy and confidentiality in handling student records.
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Strong communication and interpersonal skills, with the ability to provide excellent customer service to students, faculty, and external stakeholders.
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Analytical and data management skills, with experience generating reports for decision-making.
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Ability to manage multiple priorities, meet deadlines, and adapt to changing academic and regulatory requirements.
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Commitment to upholding institutional integrity, student-centered service, and compliance with higher education standards.
Perks and Benefits
Retirement Benefit Plans
Free Lunch or Snacks
Life Insurance
Medical / Health Insurance
Paid Sick Leave
Employee Discounts
Paid Bereavement/Family Leave
Paid Holidays
Paid Vacation Leave
Maternity & Paternity Leave
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Office Address
- 94 Kamuning Road, Interweave Building, Quezon City, Metro Manila, Philippines
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