Executive Assistant  

BuyBuddy is a fast-growing lifestyle subscription startup. Our founders are hands-on, execution-driven, and involved in day-to-day operations. We’re looking for a highly organized Executive / Founder’s Admin Assistant to support the founders and C-level team in managing daily tasks, coordination, and follow-through.

This role is ideal for someone who enjoys being a right-hand support, thrives in a fast-paced environment, and knows how to stay one step ahead.

The Executive Admin Assistant will directly support the Founder and employed C-level executives by handling daily administrative tasks, coordination, reminders, documentation, and follow-ups—freeing leadership to focus on strategy and growth.

Key Responsibilities

1. Founder & Executive Support

• Assist Founder and C-level team with daily administrative tasks
• Manage schedules, calendars, meetings, and reminders
• Track to-dos, follow-ups, and action items from meetings
• Help prepare documents, presentations, trackers, and reports
• Handle emails, messages, and internal coordination as assigned
• Coordination & Follow-Ups

2. Coordinate with internal team members, partners, and suppliers

• Follow up on assigned tasks, deadlines, and deliverables
• Keep leadership organized and updated on priorities
• Assist in basic research and information gathering when needed

3. Admin, HR & Finance Support (Light)

• Organize and maintain digital files and records
• Assist with expense tracking, receipts, and basic documentation
• Support HR and payroll-related paperwork (attendance, forms, onboarding docs)
• Coordinate with Accounts/HR Officer for required submissions

Qualifications

• At least 1–3 years experience as an admin assistant, executive assistant, or similar role
• Highly organized, reliable, and detail-oriented
• Strong communication and follow-up skills
• Comfortable handling confidential and sensitive information
• Able to multitask and manage shifting priorities
• Tech-comfortable (Google Workspace, spreadsheets, email, messaging tools)

Ideal Candidate Traits

• Proactive — doesn’t wait to be told every step
• Calm under pressure, solution-oriented
• Good judgment and discretion
• Fast learner and adaptable
• Enjoys supporting leaders and keeping things running smoothly