Paralegal  

Provides high-level administrative and organizational support to senior executives, managing their schedules, communications, travel, and office operations to improve efficiency and productivity.

Key responsibilities include preparing Minutes of Meetings, Follow up tasks on hand, calendar and travel management, acting as a point of contact, preparing documents, coordinating meetings, managing expenses, and maintaining confidentiality.

EAs require excellent organizational, communication, and technical skills, including proficiency in Microsoft Office and other apps/softare, along with discretion and problem-solving abilities.

EAs are available 24/7 when needed and is able to go to site projects in lieu of the executives, when necessary.

Education:

Bachelor's degree, particularly in Political Science or similar.

Experience:

Proven experience as an executive assistant, personal assistant, or in a similar administrative support role is a common requirement. Worked as a Paralegal and specializes in Corporate Documentations.

Core Skills

Communication:

Excellent written and verbal communication skills are essential for interacting with executives, staff, and clients.

Organization & Time Management:

The ability to organize, prioritize, multitask, and manage time effectively is crucial for handling a busy workload and meeting deadlines.

Discretion & Confidentiality:

EAs must be able to handle sensitive and confidential information with professionalism and discretion.

Proactiveness & Problem-Solving:

A proactive mindset and strong problem-solving skills are valued for anticipating needs and resolving issues before they arise.

Technical Skills

Software Proficiency: Strong proficiency in the Microsoft Office Suite (including Excel) and other productivity software is standard.

Calendar Management: Expertise in managing complex calendars and scheduling meetings and events is key.

Research & Project Management: The ability to conduct research and manage projects is often required.

Soft Skills

Attention to Detail: A meticulous approach is necessary to ensure accuracy in all tasks.

Interpersonal Skills: The capacity to build relationships and interact effectively with people at all levels is important.

Flexibility & Adaptability: The ability to adapt to changing priorities and demands in a fast-paced environment is highly beneficial.