Employee Relations and HR Policy Development Officer III  

Summary of Work Activities and Responsibilities:

The Employee Relations and HR Policy Development Officer III serves as the initial point of contact for inquiries related to employee concerns, union matters, and policy clarifications. Through proactive employee relations, collaborative policy development, and effective union collaboration, the position contributes to mandate of building a harmonious and productive workplace that is aligned with University values and regulations. The position also assists in the drafting and updating of policies, as well as providing administrative and logistical support to the section.

Main Duties and Responsibilities:

I. Employee Relations

• Serves as primary point of contact for employee concerns and issues with fellow employees
• Conducts research on best practices in conflict resolution and management, and alternative dispute resolution methods, including mediation and conciliation, to support a just, fair and effective employee relations
• Receives and assesses concerns to determine if immediate resolution may be provided or if further guidance is needed, in consultation with the appropriate HR leadership team

II. Union Relations

• Builds and maintains relationships with the Union by serving as the primary liaison between the University and the Union to ensure clear communication and effective coordination with relevant clusters, schools, departments, and offices
• Maintains, monitors, and regularly updates the tracker for union membership, Union leave requests, approved and disapproved Union leaves, communications, and official memoranda, to ensure proper documentation and accessibility
• Issues official notices of Union Membership to newly regularized employees whose positions fall under the CBA, ensuring compliance with labor agreements

III. Policy Development Functions

• Consolidates, formats, and reviews policies that were drafted by subject matter experts from the appropriate office, ensuring alignment with legal requirements and institutional guidelines
• Works with the Health, Care, and Well-being sub cluster under the Mission Integration cluster and the Occupational Safety and Health Committee in drafting, reviewing, and updating policies related to employee health in compliance with government regulations and in ensuring the employee wellness and wellbeing
• Conducts evaluation studies on University policies and collaborates with the offices under the cluster to gather data on compliance and relevance, provides recommendations on improving the content of the policy and the implementation process

IV. Information and Education Campaign Program Support

• Assists in creating a roadmap for the Information and Education Campaign programs related to policies and government regulations, employee and union relations, in collaboration with the different offices and concerned University units

V. Section Management Support

• Assists in the planning, implementation, and monitoring of section activities and resources to ensure alignment with the goals of the Office
• Tracks communications with the University’s legal retainer for matters/issues submitted for legal advice to ensure that all queries are properly addressed
• Monitors and tracks deadlines, deliverables, and compliance with Section’s action plans
• Assists other uhross sections and other offices during peak seasons
• Provides support to University events and committee works

VI. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative.

Education and Experience Requirements:

• Any Bachelor’s Degree; a degree in legal management is an advantage
• With at least two (2) years-experience in handling employee relations
• With at least two (2) years-experience in handling CBA negotiations
• With at least two (2) years-experience in policy development