Reliever for Office of the Grade Level Coordinator  

I. Administrative and Secretarial Support

• Attends to office communications (incoming and outgoing) letters, memos, mails, emails
• Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned
• Oversees and manages the calendar, meeting, and appointment schedules of the GLCs
• Monitors and processes expenses, reimbursements, liquidation, and other accounting-related records of the GLCs
• Monitors the upkeep and coordinates job order requests for repair and maintenance of furniture and fixtures for assigned halls, lounges, classrooms, etc.

II. Logistics and Resources Management Support

• Checks and monitors office equipment and technology-related resources to ensure good condition and function
• Handles logistical preparations (i.e., preparation of materials, reservation of venues and ordering food) for meetings, events, and activities:
  • Grade 1 – Bigay Puso, Field Trips, Sportsfest, Elocution, Parents Orientation
  • Grade 2 – Parents Orientations, First Holy Communion, Field Trips, Sportsfest
  • Grade 3 – Field Trips, Bigay Puso, Kab Scouting Events
• Assists in decorating and updating the Grade level bulletin boards
• Monitors the inventory of office/school supplies and resources regularly to ensure that these are replenished, properly stored, and in good working condition
• Orders needed office supplies and processes required electronic purchase requisitions

III. Records and Document Management Support

• Receives, files, maintains, and updates Office records, mails, and other communication materials
• Prepares, reproduces, and/or collates relevant documents and materials for the Grade Level Coordinator and teachers
• Compiles and records punctuality and admit to class reports for distribution to and monitoring of class advisers
• Assists in the preparation and distribution of learning packets at the beginning of each quarter

IV. Additional Support

• Performs prefecting duties for the dismissal of Grades 1, 2, and 3 students
• Performs prefecting duties to Grade 1 PM boys at their holding area
• Assists during enrollment at Registrar’s Office
• Assists in distribution of report card during 4th quarter

V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representatives

Education

• At least a bachelor's degree or relevant college units is an advantage

Experience

• With at least 1-2 years’ experience in office administration support (academic setting is an advantage)

Knowledge, Skills, and Abilities

• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Apps (Doc, Sheets, Slides)
• Good interpersonal skills
• Ability to handle multiple tasks
• Has knowledge and skills in Customer Service and Clerical Office Procedures
• Written and Oral Comprehension abilities