Finance Support Assistant_School of Medicine  

Main Duties and Responsibilities:
I. Budget Implementation and Reporting
• Monitors receivables to ensure timely and accurate recording of incoming funds, regularly reviewing outstanding balances and coordinating with relevant departments to follow up on overdue accounts or any payment discrepancies
o Deposits miscellaneous funds and donations in cash/check into the School’s bank account and forward documentation to the Bursar and CAO
o Prepares turnover requests and other necessary documents related to the school's receivables and payables, ensuring all required information is accurate and submitted to the central offices for processing
• Reviews liquidation and reimbursement reports for accuracy and completeness, ensuring that all supporting documents are in order before submitting them to the appropriate offices for processing and approval

II. Payment Processing and Documentation
• Reviews and inputs payment requests into the Central Accounting Office Payment System (CPS), ensuring accurate charge account allocation and proper accompanying documentation
o Reviews, processes and validates payment requests, ensuring all required documentation is complete and accurate by verifying supporting documents, such as sales invoices, delivery and official receipts, and liquidation reports
o Maintains and updated billing logbook related to billing and payment requests • Reviews & prepares payment computations for suppliers, all guest faculty and independent contractors for the academic year.
• Coordinates with the Office of the Associate Dean pertaining to guest faculty billing and payments.
• Coordinates with the Central Accounting Office (CAO) and other pertinent offices on financial payment inquiries and concerns
• Ensures timely follow-ups on payments of faculty, guest faculty and independent contractors throughout the academic year with proper documentation

III. Administrative Support
• Files and safeguards office mail, facsimile messages, confidential documents, and records related to financial management, ensuring secure storage and easy retrieval
o Maintains an organized filing system, implementing strict confidentiality protocols to protect sensitive information, and regularly updating records to reflect current financial activities and transactions.
• Coordinates with the CAO, Bursar’s Office, and other University offices to address the financial needs of the School

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Education and Experience Requirements:

• Bachelor’s Degree, preferably in Accountancy or Financial Management
• Minimum of 2-3 years of relevant experience in accounting and budget management
• Familiarity with accounting processes and practices in an academic setting