Office Assistant cum Facility Maintenance Gardening  

1. Utility Tasks

• Maintain the cleanliness of the assigned premises.
• Maintain the general cleaning of the assigned premises at least once a week.
• Ensure all janitorial supplies are available and escalated to immediate head of any replenishment request.
• Ensure all roll tissues and paper towels at the comfort rooms and pantry area are refilled.
• Ensure all hand soap and dishwashing liquid are refilled.
• Ensure all the pantry equipment such as refrigerators, water dispensers, microwave oven and others are maintained and clean.
• Ensure the drinking water supplies are available and escalated to the immediate head of any replenishment request.
• Ensure the ACUs are turned on and off as scheduled.
• Ensure that the facilities are well lit, all lights are turned on and off as scheduled.
• Ensure all trash is collected, properly segregated and disposed.
• Ensuring the safe handling and storage of volatile cleaning liquids and gasoline.
• Assist in the preparation of stocks and delivery and keep the stocking area clean and organized.
• Ensures hourly follow-ups of comfort rooms, pantry areas and other common areas.

2. Facility Maintenance – Gardening

• Conduct routine inspections of all plants indoors and outdoors.
• Maintain the cleanliness of all plant areas.
• Ensures all plants are healthy and well maintained.
• Monitors plant health and apply pest control when necessary.
• Operates gardening tools and equipment safely.
• Reports damaged gardening tools and equipment.
• Reports on unhealthy plants and recommended solutions.
• Follows safety procedures and proper handling of chemicals.

3. Administrative Tasks

• Assist the team and other departments in photocopying, filing and scanning.
• Assist the department’s meetings ensuring the meeting rooms and / or conference rooms are clean and tidy.
• Prepare bottled water, coffee and food as needed.
• Politely greet the guest and proactively assist them.
• Assist the admin personnel in serving coffee, sandwiches and other things.

A. Office Assistant

1. Have at least one year of work experience.

2. Must be an initiative-taking individual with the ability to work in a challenging environment.

3. Ability to remain upright for long periods and to move throughout buildings and their grounds.

4. Oral and reading comprehension skills to understand verbal instructions and work orders.

5. Ability to work independently and manage time effectively.

6. Ability to manage multiple tasks within given periods.

7. Ability and willingness to lift and carry heavy items.

B. Facility Maintenance - Gardening

1. Have at least one-year background in gardening (corporate offices).

2. Competent and reliable.

3. Physically fit.

4. Possess depth knowledge of plants and effective gardening techniques.

5. Knows how to operate basic gardening tools and equipment.