Purchasing Associate  

• Support ancillary procurement functions
• Handle end-to-end procurement processes and managing requisitions across various requirements.
• Assist in sourcing and selecting vendors, ensuring alignment with organizational goals and compliance standards.
• Prepare and process purchase orders and requisitions while maintaining data accuracy in Workday, GHX, OnBase, and ERP systems.
• Manage vendor communication and ensure contract compliance and timely order fulfillment.
• Track order status, monitor inventory levels, and conduct regular audits to ensure accuracy and efficiency.
• Collaborate with supply chain teams to resolve order discrepancies and drive process improvements that enhance operational efficiency and compliance across operations.
• Contribute to the development and implementation of procurement policies, guidelines, and best practices focused on cost-effectiveness and vendor management.
• Leverage procurement systems to plan, execute, monitor, and improve purchasing operations while ensuring compliance and financial responsibility.
• Communicate with suppliers to resolve order accuracy, delivery, and quality issues.
• Provide administrative support to ensure efficient operations of the office—supporting management and staff through a variety of organizational and communication tasks.
• Manage administrative duties such as scheduling meetings, maintaining records, and preparing reports.
• Organize office operations and procedures to enhance workflow efficiency.
• Assist in budget preparation and expense monitoring.
• Support cross-functional teams with administrative and procurement-related tasks as needed.

We are looking for a versatile individual to handle purchasing and administrative tasks. Responsibilities include sourcing vendors, processing purchase orders, tracking deliveries, monitoring inventory, and resolving supplier issues. You will also manage schedules, organize meetings, prepare reports, and maintain records. The ideal candidate will support both teams to ensure smooth daily operations.

• At least 2-3 years of experience in an admin & purchasing role.
• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• High attention to detail and problem-solving skills.
• Willingness to do fieldwork when required.
• Willingness to work on Saturdays (as needed)
• Preferably residing in Metro Manila or near the office area.