Office Assistant III  

Main Duties and Responsibilities:

ITC Support

1. Keeps and maintains an accurate record of all non-print materials and supplies.

• • conducts a regular and annual of office supplies
  • performs regular updating of the status of AV materials
  • initiates reorder of office supplies as necessary
    

2. Attends to the physical processing of non-print materials

1. • assigns the accession number for newly-acquired non-print
   • labels all non-print materials with necessary information
   • adds watermark to images before uploading into the Destiny Library Manager (DLM).

3. Encodes bibliographic data of non-print materials into the computer using the Destiny Library Manager (DLM).

4. Prepares billing charges on the use of ITC resources and facilities.

5. Assists the EMC Coordinator and the Non-Print Librarian in monitoring budget items under the ITC and in the preparation of budget requests as well as reports.

• makes the necessary follow-up on the status of budget requests
• prepares purchase requisitions, orders for checks and vouchers as necessary

6. Assists in the circulation, maintenance and preservation of ITC materials and equipment.

7. Assists in the photo documentation of school activities.

• Assists in the organization of photo documentation of school activities and their transfer into computer files.

8. Performs other functions that may be required from time to time.

Section Management Support

1. Liquidates cash advances as soon as supporting documents are available.

2. Keeps and maintains an accurate record of all non-print materials.

3. Generates statistics of use of ITC services:

• ITC services statistics generated from Google Calendar/Google Forms
• Materials/equipment borrowed
• Total AV materials owned

4. Prepares bibliographies and other advertisements to promote the materials as well as the services of the ITC.

Knowledge, Skills and Abilities:

• Basic knowledge on database management.
• Basic knowledge on graphics software.
• Proficient in Microsoft applications particularly Excel
• Able to maximize use of technology for efficiency
• Skills in oral and written communication
• Skills in interpersonal relations
• Quality and service orientation
• Keen on details
• Can work well independently and as a team

Education and Experience Requirements:

• Bachelor’s Degree
• With at least 1 years of relevant work experience