Office Assistant at ALLC
Ateneo de Manila University
- Quezon City, PhilippinesKatipunan Loyola Heights, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job closed.
Job Description
Under the supervision of the Director, the Office Assistant is responsible for the secretarial and clerical service to support the operations of the center.
Responsibilities:
- Frontline Office Support
- Attends to the staff and clients of the Center
- Sets meetings and appointments, as well as handles reservations and prepares venues for the Executive Director, Board members, and teaching staff;
- Receives mail and messages, and delivers or relays these to the individuals concerned
- Ensures the conducive working condition of the office and classrooms, including upkeep of office equipment and fixtures, arrangement of desks and chairs, and other similar tasks.
- Assists in the preparation of the official correspondence, documents, records, and reports of the Center
- Files and records reports, official documents as well as correspondence sent to and received by the Center
- Program Support
- Provides assistance in ensuring that instructional materials for the language programs and projects, including encoding, reproduction, and updates on these materials are prepared
- Collates documents and instructional materials for the following program:
- Intensive English Language Program (IELP) – Meiji University, Providence, Fukuoka University, Nanzan University
- Peninsula Hotels: Intensive English Language Training Program & English in the Professions Program
- University for Peace: Academic English Program
- WHO/WPRO Global Health Learning Centre: English Communication Skills for Global Health
- United Board: Academic English Program
- AGSB-CCE (Kyoto University) – English Skills in Business Program
- Nagano University – English for Global and Professional Communication Program
- Nagoya University – Technical English Program
Minimum Qualifications
- Bachelor’s Degree
- With at least 1 year of experience working in the Academe
- Has commendable interpersonal skills
- Ability to handle various office and student inquires is highly recommended
- Has good oral and written communication skills
- Proficient in MS office applications
- Organized, systematic and efficient with excellent attention to detail and can work with minimal supervision
- Able to work under pressure while maintaining a professional attitude
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
About Ateneo de Manila University
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.
Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.
It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.
The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.