Executive Assistant & Logistics Manager  

• Provide comprehensive executive support to senior leadership, ensuring seamless office administration and high-level assistance.
• Lead and coordinate EA & Logistics team operations, fostering collaboration and accountability among administrative and logistics staff.
• Ensure timely and accurate processing and liquidation of payments for all logistics-related services (including fuel, transportation, hotels, and travel accommodations) across company credit cards and executive expenses, collaborating closely with the Finance department to maintain compliance and proper documentation.
• Manage professional and personal scheduling for executives and leadership team, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Source, cultivate, and negotiate with transportation, shipping, airline, and accommodation partners to ensure optimal service and maintain strong, long-term relationships.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Implement strict conduct and confidentiality measures within the Executive Assistance & Logistic team with all materials and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite.
• Drive continuous improvement initiatives within the EA and Logistics functions, identifying opportunities to enhance efficiency and service quality.
• Create and maintain the filing systems, trackers and reports.
• Negotiate and restructure agreements with airlines, accommodation providers, transportation companies, and other partners to secure favorable terms, optimize costs, and enhance service quality through strong partnerships and effective communication.
• Collaborate with other departments on various initiatives and projects to support overall business needs and objectives.
• Supervise, mentor, and develop team members, providing guidance, performance feedback, and professional growth opportunities.

• Bachelor’s degree in business administration, management, or a related field.
• Minimum of 5 years’ experience as an Executive Assistant or in a logistics/operations support role, reporting directly to upper management or C-level executives.
• Demonstrated experience in team supervision, mentoring, or project coordination within an administrative or logistics context.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and projects simultaneously.
• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
• Proven problem-solving skills and adaptability in a dynamic, fast-paced environment.
• Proficiency in Google Suite, Slack and office productivity tools, with an aptitude for learning new systems.
• Flexible team player willing to do what it takes to get the job done.

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