Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

This project position is critically needed to manage the immediate and urgent expansion of the Reservations, Events, Logistics, and Job Order Requests Office's mandate, effective January 2026. The role is essential to ensure operational coverage, prevent service failure, and maintain high customer satisfaction across the newly centralized and integrated facilities, specifically the external campuses and sports venues.

Overall Purpose of the Position:

Acts as the primary dedicated liaison and reservation specialist for the external campuses such as the Rockwell, Salcedo, and the ASMPH, and all centralized Sports Facilities. The purpose is to immediately offload the core team by managing this expanded geographical and functional scope, ensuring seamless logistical coordination and error-free booking management for all assigned facilities, while also providing essential support and coverage for the main team.

Principal Accountabilities and Deliverables:

<ul>
	<li>Key Result Area: External Campus Reservations and Logistics</li>
</ul>

Principal Accountabilities:

<ul>
	<li>Establish and maintain full operational coverage for all facility bookings and logistics across the Rockwell, Salcedo, and ASMPH campuses.</li>
	<li>Serve as the primary point of contact for external campus stakeholders regarding reservation requests, issues, and logistical needs.</li>
</ul>

Key Deliverables and Metrics:

<ul>
	<li>Deliverable: Operational procedures document for external campuses; Weekly facility utilization reports for external sites.</li>
	<li>Metric: 100% resolution of external campus booking conflicts within 24 hours; </li>
	<li>Key Result Area: Centralized Sports Facilities Management</li>
</ul>

Principal Accountabilities:

<ul>
	<li>Manage the complex and time-sensitive reservation schedules for all centralized Sports Facilities (e.g., gyms, courts, fields).</li>
	<li>Coordinate with Venue-owner, Athletics, Maintenance, and Security teams to ensure facilities are properly prepared, monitored, and turned over between users.</li>
</ul>

Key Deliverables and Metrics:

<ul>
	<li>Deliverable: Error-free, real-time updated reservation calendar for all Sports Facilities</li>
	<li>Key Result Area: Team Support and Operational Coverage</li>
</ul>

Principal Accountabilities:

<ul>
	<li>Provide essential support, assistance, and coverage for the four existing Facilities Reservations and Logistics Officers when they are absent, on official leave, or during peak booking periods.</li>
	<li>Cross-train on the core main campus and newly integrated venue procedures to ensure service continuity and operational flexibility.</li>
</ul>

Key Deliverables and Metrics:

<ul>
	<li>Deliverable: Weekly report of support activities, including assignments covered and issues resolved for the main campus team.</li>
	<li>Metric: Successful coverage of all urgent main campus requests assigned during the absence of regular officer; Zero backlog of covered requests upon the return of the absent officer.</li>
	<li>Key Result Area: Policy Implementation and Project Review</li>
</ul>

Principal Accountabilities:

<ul>
	<li>Ensure strict adherence to the new centralized facility policies and established administrative processing standards.</li>
	<li>Provide comprehensive data on the sustained workload generated by the centralized functions and new venues for the review.</li>
</ul>

Key Deliverables and Metrics:

<ul>
	<li>Deliverable: Monthly compliance report detailing adherence to new centralization policies in assigned venues.</li>
	<li>Metric: A detailed 9-month Project Review Report (submitted by end of October 2026) outlining sustained service demand and justification for permanent status.</li>
</ul>

Project Staff for Facilities Reservations and Logistics Officer

Yondu is a Philippine-based IT solutions company owned by Globe Telecom. We empower businesses across various industries through a wide array of innovative technology solutions to help them scale in the new digital economy. Our mission is to create happier technological experiences by turning great ideas into excellent and valuable business solutions.
If you’re looking to advance your career in the IT industry, Yondu is the best place to be. You will be a part of a young, dynamic culture that always pursues innovation and growth. As a Yondude, you’ll gain fresh perspectives from a team of knowledgeable and competitive individuals and learn how to develop cutting-edge business solutions that go above and beyond. You’ll also enjoy collaborating with brilliant and fun people who are ready to take on the world.
Established in 2001, our company has grown exponentially, and we’re always on the lookout for highly skilled and competitive individuals to innovate and evolve with. If this sounds exciting for you, #BeAYondude, and leverage your expertise to help us achieve our ultimate goal of going above and beyond!
Join us and grow your career in the IT industry!

YONDU INC.

Main Tasks and responsibilities:

<ul>
	<li>Collect BIR Forms 2306 and 2307 related to taxes withheld.</li>
	<li>Prepare and release the collection receipt.</li>
	<li>Performs other work-related tasks that may be assigned from time to time ( Meeting room reservation, schedule monthly cadence</li>
</ul>

Finance Intern

Description and Nature of Business
Alveo Land Corp. is the Philippines’ leading innovative developer of vibrant communities and groundbreaking living solutions adapted to the changing needs of the upscale, urban achiever market. Armed with sharper foresight,
unparalleled excellence, total commitment, and an inherent passion and drive for innovation, Alveo Land offers an extensive portfolio of holistic communities with relevant, thoughtfully-designed amenities, and customer-focused services that ensure its residents and end-users live well.

Alveo Land sets the benchmark for living innovations today, and continues to create sought-after lifestyle concepts, enjoying around 5-15% premium over competition.

Vision:
We are the Philippines’ leading innovative real estate developer serving the upscale market.

Mission:
We strive to elevate our customers’ quality of life through innovative real estate solutions in vibrant growth centers all over the Philippines.

We act responsibly with integrity, accountability, and total commitment.

We achieve excellence through passion, focus, and foresight.

Customer Profile
Alveo Land’s target market, in general, are those individuals belonging to the AA through lower A socio-economic brackets with a monthly household income of PH₱200k to PH₱500k (US$3.9k to US$9.7k). 

They are upscale urban achievers, single or married, and in their 30s to 50s. They should be able to afford a monthly amortization
of around PH₱75k (US$1.4k) per month for a typical Alveo product. They are usually young to mid-aged aspiring married couples, at the progressive stages of their careers or entrepreneurial business life. Their life stage could be defined as “early to full-nester”
with children in primary or secondary school. They are an upwardly mobile group whose lives revolve around their family and work, who value good careers and social prospects, and who are imageconscious, yet practical in their investments. Real estate purchases are considered very carefully, and image coupled with good investment value and value for money is a primary consideration. Subsequent in their hierarchy of importance is security, followed by accessibility and proximity to their places of work and/or places of education, depending on the school age of the kids. Their holidays and weekends are spent shopping, so proximity to commercial centers and leisure destinations, is highly desirable.

COMPANY BACKGROUND
With foresight brought about by many successful years in the industry, the Philippines’ leading real estate developer, Ayala Land, Inc.
conceived a company dedicated to building homes that answer the needs of a rapidly expanding market— the urban achievers.
Five Corners Ventures Corp., a wholly-owned subsidiary of Ayala Land, was incorporated in the Philippines and was registered with the Securities and Exchange Commission (SEC) on 29 September 1995. Operating at the 10th Floor of the Ayala Life-FGU Building, Madrigal Business Park in Alabang, Muntinlupa City, the company began to play a strategic role in revolutionizing the way communities are created. 

By 26 February 2002, while in the planning stage of its very first development and with approval of its Board of Directors, the company
took on the name Community Innovations, Inc. (CII). The SEC approved the change in the company’s name on 08 March 2002. It was a move that reinforced the company’s commitment to providing specially-designed
living environments for the unique needs of its discerning market.

Along with the new name was a prominent new office address –the 18th floor of Tower One & Exchange Plaza, Ayala Avenue
in Makati City, the Philippines’ premier business and financial hub. Community Innovations officially opened its door for commercial operations on 01 March 2002, and since then, evolved into one of the fastest-growing real estate companies in the country.
As the company’s dedication to its customers deepened, the qualities that defined it as a real estate company had likewise risen to a whole new level – sharper foresight, unparalleled excellence and total commitment.

To mark this milestone, on 23 July 2008, the company changed its name from Community Innovations to one that reaches out to a wider aspect of living, Alveo Land Corp. Alveo, derived from the Latin word salveo, means “to be well.” As a company, Alveo Land doesn’t just find the means to build the most innovative homes; it looks for ways to make you live well.
For the past 15 years, Alveo Land has proudly built and sustained not only well-designed developments, but also flourishing neighborhoods. Alveo has delivered over 36 signature communities across the country, among them, Two Serendra, High Street South Corporate Plaza, Senta, Venare NUVALI,
The Columns Legazpi Village, Ametta Place, and Kasa Luntian– all superior developments bearing the mark of Alveo Land’s expertise and passion for innovation. On 31 March 2014, Alveo Land moved to its brand new home
at the ALVEO Corporate Center in Bonifacio Global City, creating a brand new focal point for leading-edge lifescape and workscape concepts in the Philippines.

PROJECTS

Alveo Land creates upmarket and high-end properties geared towards the successful urban achiever and aspirant. With an excellent mix
of creativity and innovation, Alveo Land devotedly caters to every aspect of its customers’ active and dynamic modern lifestyles. Offering the best range of top-designed, strategically located and most dynamic community properties around, investing in Alveo Land is truly a first-rate investment. Together with Ayala Land’s superior track record and long-term commitment to quality and maintenance, Alveo Land’s discerning clientele is assured of safe and secure communities that they can surely value for years to come. Alveo Land continuously reshapes the metropolis through centralized developments in the Makati CBD, Ortigas CBD, and Bonifacio Global City.
It has redefined its boundaries in the surrounding north and south of the nation’s capital with projects located as far north as the ambitious townships of Marquee and ALVIERA and projects within the visionary metropolises of Evo City, Vermosa, and NUVALI in the south. Alveo Land has also been progressing westward and eastward with developments
at the heart of Manila and in the quiet side of Pasig City. Outside of Luzon, Alveo Land has made its footprint in Cebu City in the Visayas and Davao City in Mindanao. With multiple groundbreaking developments and  masterplanned communities in premier growth centers all across the Philippines, bracketed by Alveo Land’s signature lifestyle innovations,
everyone’s welcome to do what it does best—to live well.

Project List (as of October 2017)
o Makati City: The Columns Ayala Avenue, The Columns Legazpi Village, Senta, The Lerato, Kroma Tower, Solstice at Circuit Makati, The Stiles Enterprise Plaza, Alveo Financial Tower, The Gentry Residences, Callisto at Circuit Makati, The Gentry Corporate Plaza

o BGC/Taguig City: Two Serendra, High Street South Block, High Street South Corporate Plaza, ALVEO Corporate Center, The Veranda at Arca South, Park Triangle Corporate
Plaza, Park Triangle Residences, Alveo Park Triangle Tower

o Ortigas/Pasig City: Ametta Place, Portico

o Quezon City: Ferndale Villas, High Park at Vertis North, Orean Place at Vertis North
o Manila: Celadon Residences, Celadon Park
o Pampanga: Marquee Place, Marquee Residences, Montala ALVIERA

o Cavite: Verdana Homes, Verdana Village Center, Kasa Luntian, Westborough, Ardia Vermosa, The Residences at Evo City

o Laguna: Verdana Homes Mamplasan, Treveia NUVALI, Venare NUVALI, Mirala NUVALI, Lumira NUVALI, Mondia NUVALI, Aveia

o Cebu: Sedona Parc, Solinea, BPI Cebu Corporate Center

o Davao del Sur: Abreeza Residences, Abreeza Place, Patio Suites Abreeza

Alveo Land Corporation

The Project Broker Officer will be the lead coordinator of brokers and other alternative sales channels regarding the sales of Alveo Land Products. Their main task involves training alternative sales channels to promote Alveo Land Products while also assisting these sales channels in the sales full cycle from reservation to booking the sales account.

Project Broker Officer

The Sales Manager is responsible for leading, managing, and motivating the sales team to ensure they consistently meet or exceed sales targets. This role involves setting sales goals, monitoring performance, providing coaching and support, and implementing effective sales strategies to drive growth and achieve overall business objectives.

Sales Manager | Makati

Sales Manager | Vertis & Parklinks

Rubysapphire Land Corp. is a real estate development company committed to providing Filipino families with quality and affordable homes. We focus on developing communities that promote comfort, value, and long-term growth. Our team values professionalism, collaboration, and continuous improvement in everything we do. Join us and be part of a company dedicated to building better living spaces for Filipino families.

Rubysapphire Land Corp.

<ul>
	<li>Assist the Sales and Marketing team in all phases of the sales process (pre-selling, selling, and after-sales)</li>
	<li>Prepare and maintain sales and marketing materials such as sales maps, price lists, presentations, and promotional content</li>
	<li>Ensure completeness and accuracy of buyer requirements prior to reservation and booking</li>
	<li>Coordinate with buyers, agents, and brokers regarding requirements, schedules, and transaction updates</li>
	<li>Liase with the Documentation team for submission and processing of after-sales requirements</li>
	<li>Monitor and update all sales transactions in the system</li>
	<li>Prepare transmittalas and ensure proper turnover of documents to concerned departments</li>
	<li>Receive and record client payments, ensuring proper documentation and reporting of discrepancies</li>
	<li>Generate daily, weekly, and monthly sales reports, including production and performance tracking</li>
	<li>Assist in managing and updating company social media platforms and marketing channels</li>
	<li>Coordinate sales events, site visits, tripping schedules, and client meeetings</li>
	<li>Provide support in client inquiries and ensure high level of customer service</li>
	<li>Maintain organized records of all sales-related documents and communications</li>
	<li>Report issues, concerns, and irregularities to the head office promptly</li>
	<li>Perform other related duties as assigned</li>
</ul>

Attention to Detail

Customer Service

Communication Skills

Creativity

Microsoft / MS Excel

Microsoft / MS Word

Microsoft / MS Powerpoint

Sales Coordinator

Summary of Work Activities and Responsibilities

The Senior Residential Operations Assistant attends to the reservation and admission of potential residents and transients, handles their check-in and out, serves as front-desk support, and assists with the general upkeep of the rooms. As the senior member of the team, the position serves as the team lead and recommends work assignments and assists with monitoring the quality of output of the Operations team.

Main Duties and Responsibilities

I. URH Reservations, Applications, and Admissions Management

<ul>
	<li>Assists with queries of potential residents and transients and monitors the various communication channels of URH</li>
	<li>Processes reservations of URH rooms and facilities</li>
	<li>
	Implements an organized filing system for each application, ensuring that all documents are kept confidential
	</li>
	<li>
	Updates the URH resident database and prepares present headcount report, including tagging resident students in AISIS
	</li>
</ul>

II. Facilities Upkeep and Maintenance

Conducts regular inspection of common spaces and grounds maintenance

<ul>
	<li>Schedules room inspection to ensure that the general upkeep of the facilities is well-maintained and that needed repairs are coordinated properly</li>
	<li>Coordinates closely with the Housekeeping Supervisor for the URH in ensuring that a high-standard of cleanliness and over-all upkeep of the URH complex is maintained at all times</li>
	<li>Initiates job order process request for facilities and IT-related requirements</li>
</ul>

III. Room Check-in and Check-out Management

<ul>
	<li>Attends to the check-in process</li>
	<li>Attends to the check-out process</li>
	<li>Monitors the appliance/s brought in and out by the residents</li>
</ul>

IV. Frontline and Office Support

<ul>
	<li>Attends to inquiries of potential residents and the requests of the residents from various URH communication channels</li>
	<li>Accompanies the parents/visitors in touring the URH facilities</li>
	<li>Manages the receipt and release of packages and documents delivered for the residents and the Office</li>
	<li>Routes URH memos and announcements from various communication channels to the residents and transients</li>
	<li>Records all residents and guest concerns, conducts an initial data analysis, and provides inputs to the Assistant to the Director for</li>
	<li>Operations on the regular administration of a customer satisfaction survey</li>
	<li>Rotates work schedules with the other Residential Operations Assistants in the provision of services to URH residents 24/7</li>
	<li>Provides administrative and logistical support for URH-initiated meetings, events, and activities, including keeping all the documents and records organized</li>
</ul>

V. Team Lead Functions

<ul>
	<li>Organizes work of the Residential Operations Assistant by scheduling and assigning rotational shifts</li>
	<li>Serves as a guide on how to attend complex situations before escalating to the Assistant to the Director for Operations</li>
	<li>Consolidates all records of concerns brought to the attention of the URH administration team via the front desk, and makes an initial analysis and recommendation from the collected data</li>
	<li>Oversees the lost and found system of the URH, including an analysis of how to prevent loss</li>
	<li>Serves as the URH Key Custodian and manages key collection</li>
	<li>Monitors and ensures that the front desk and URH common areas are clean, orderly, and presentable at all times</li>
	<li>Monitors job orders requested from the Central Facilities Management Office and the Digital and Information Technology Services</li>
</ul>

VI. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative.

Senior Residential Operations Assistant

Summary of Work Activities and Responsibilities: 
 
The Administrative Assistant VI provides frontline, administrative, and logistical support in the day-to-day operations of the Office of the Dean. The position also provides administrative assistance to the Strategic and Quality Assurance Team of the Graduate School of Business.

Main Duties and Responsibilities: 
I. Frontline and Administrative Support

Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion

Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Serves as the main custodian for all office equipment, supplies, vehicles, and all other office resources

II. Office Management Support

Oversees the work calendar and appointments of the Dean by coordinating the meeting schedules as approved by the Dean

Handles the attendance monitoring of employees which includes absences, leaves and tardiness records

Collects and summarizes relevant data gathered from meetings to support the decision-making process of the Associate Dean and Dean

Coordinates students’ request for certificates and other documents subject for Dean’s signature and approval

 Assists the Office of the Dean and the Strategic and Quality Assurance Team in the implementation of its quality assurance and accreditation initiatives through the collection and verification of data, documentation and information dissemination

III. Logistical Support for Office Activities

Drafts and disseminates information, marketing collaterals, memoranda, and office communications about the school’s programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly

Coordinates with the AGSB Marketing group and/or the University Marketing and Communications Office (UMCO) for publishing of articles, write-ups, and other communication materials to ensure compliance with University guidelines

Prepares materials, equipment, and tokens while ensuring the reservation of venues/conference rooms, catering, and transportation requirements

Monitors event attendance and prepares detailed reports to track participant turnout and engagement

Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments

IV. Budget and Financial Support

Assists the Dean in preparing the budget proposal of the department for the fiscal year by initially drafting the budget reports based on their financial trends and needs

Drafts, submits, and tracks financial reports, including petty cash funds, liquidation reports, reimbursements, financial status, and expense monitoring vis-à-vis the approved office budget

Maintains and securely stores the financial records of office transactions

Assists the Dean in compiling materials and documents required for submission during the budget season

V. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Administrative Assistant VI for Office of the Dean

I. Program Management Support

<ul>
	<li>Prepares the necessary materials, information and logistics for the administration of needs assessment for employee formation programs
	<ul>
		<li>Researches best practices and current trends on employee formation programs</li>
		<li>Summarizes reference materials prepares data in terms of needs, opportunities, and success factors for decisions and recommendations</li>
	</ul>
	</li>
	<li>Consolidates program schedules and drafts annual program calendar with the Spiritual Formator/Program Officer and upon approval of the Head
	<ul>
		<li>Monitors implementation of scheduled programs and updates the calendar</li>
		<li>Designs, disseminates, updates, and announces through online channels, emails, Blueboard</li>
	</ul>
	</li>
	<li>Prepares logistical requirements for program runs (e.g. venue &amp; transportation reservation, ordering of food, coordination with resource persons, venue set up, invitation/registration sign up, and attendance tracking, etc.)
	<ul>
		<li>Attends employee formation programs and provides onsite logistical support</li>
	</ul>
	</li>
	<li>Administers program evaluation tools, and summarizes feedback
	<ul>
		<li>Provides initial analysis of data gathered and recommends improvements to the programs</li>
	</ul>
	</li>
</ul>

II. Frontline and Secretarial Support

<ul>
	<li>Serves as the frontline at the Office of the Gesú Rector
	<ul>
		<li>Attends to inquiries and requests received by the Church of the Gesú</li>
		<li>Coordinates the flow of information internally and with offices</li>
	</ul>
	</li>
	<li>Manages the appointments and schedules of the Rector, and arranges necessary logistical requirements
	<ul>
		<li>Documents meetings, proceedings, and events organized and attended by the Rector</li>
	</ul>
	</li>
	<li>Drafts letters, announcements, and correspondences of the Church of the Gesú, for review and approval of the Rector
	<ul>
		<li>Disseminates updates and announcements through communication channels</li>
	</ul>
	</li>
	<li>Organizes the proper filing and repository of hard copy and electronic documents, records, and reports of the Church</li>
	<li>Provides help in preparing annual reports and website and social media postings
	<ul>
		<li>Creates and maintains an online database of articles featuring Gesú-related activities</li>
	</ul>
	</li>
	<li>Provides administrative support to the Office of the Assistant Vice President for Ignatian Spirituality Formation, when necessary</li>
</ul>

III. Resource Management Support

<ul>
	<li>Assists the Rector in annual budget preparation by collating documents and providing necessary data
	<ul>
		<li>Maintains and tracks the Church's financial resources, monitoring expenses vis-à-vis the approved budget</li>
	</ul>
	</li>
	<li>Processes financial transactions for the Church, such as liquidation, cash advances, budget transfers, etc.</li>
	<li>Monitors the inventory of supplies and resources of the Church and Rectory (replenishment, proper storage, and good working condition)</li>
	<li>Ensures orderliness and cleanliness of the Church and Rectory, and reports maintenance works</li>
	<li>Prepares the drafts of the TORs and the SAWICs of the Gesú Church Ministers for signing</li>
</ul>

IV. Liturgical and Pastoral Support

<ul>
	<li>Manages the liturgical calendar and activity schedules of the Church of the Gesú and Rectory
	<ul>
		<li>Monitors and schedules the use and reservations of the Church, chapels, and other Church facilities</li>
	</ul>
	</li>
	<li>Handles coordination and logistical support requirements for Church activities</li>
	<li>Coordinates with Church Ministers to ensure all liturgical roles are filled (e.g. lectors, etc.)</li>
	<li>Coordinates with Mass Presiders and Confessors for the Mass schedules, Confessions, and other liturgical events</li>
	<li>Provides logistical support to the Church and Rectory activities</li>
	<li>Attends and makes the Minutes of the monthly Gesú Team meetings</li>
</ul>

Program and Administrative Officer for Employee Formation I

<ul>
	<li>Collect and organize BIR Forms 2306 and 2307 related to taxes withheld</li>
	<li>Prepare and facilitate the issuance of collection receipts</li>
	<li>Provide administrative and coordination support for other tasks that may be assigned, such as meeting room reservations and scheduling cadence meetings</li>
</ul>

Aux is a B2B virtual recruitment platform that pairs support staff with business leaders around the world. We take the best talent from the Philippines and, through our rigorous screening process, match them with our network of CEOs, promising startups, and established brands such as 818 Tequila, Operam, Parrot HQ, K5 Global, etc.


We are seeking a highly organized and proactive Executive Assistant to provide seamless, high-level support to a senior executive during a planned leave period. This role will ensure continuity, efficiency, and organization across daily operations, allowing the executive to focus on key priorities.

The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, and is comfortable managing both professional and occasional personal tasks with discretion and professionalism.

 

Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

 

Key Responsibilities:

Calendar &amp; Schedule Management

<ul>
	<li>Manage and protect the executive’s calendar, prioritizing key commitments</li>
	<li>Coordinate business and personal appointments to create flow and reduce conflicts</li>
	<li>Send reminders and background context ahead of introductory meetings</li>
	<li>Proactively manage scheduling changes and adjust priorities as needed</li>
	<li>Provide building access instructions when guests are visiting the office</li>
	<li>Book and coordinate reservations for breakfast, lunch, or dinner meetings, including calendar invitations with location and parking details</li>
</ul>

Travel Management

<ul>
	<li>Book flights, hotels, and ground transportation for business and occasional personal travel</li>
	<li>Create organized and easy-to-follow travel itineraries, as well as inputting details into Outlook Calendar</li>
	<li>Anticipate potential travel disruptions and proactively manage changes</li>
</ul>

Operations &amp; Administrative Support

<ul>
	<li>Track and organize documents, reports, and internal information in OneDrive, Excel, and Notion</li>
	<li>Maintain light accounting support including expense tracking, receipt management, and simple reconciliations</li>
	<li>Assist with additional administrative or operational tasks as needed</li>
</ul>

Executive Assistant | Work From Home

Summary of Work Activities and Responsibilities:

 

The Satellite Campus Assistant VI provides frontline, administrative, logistical, and general office management support for the day-to-day operations of the Office. The position also provides support for marketing and admissions processes in his/her assigned Site.

Main Duties and Responsibilities:

I. Administrative and Classroom Management Support

Serves as a liaison between students, faculty, and administrators

Oversees and manages the calendar, meeting, and appointment schedules of the Satellite Campus Director

Coordinates reservations and arrangements for faculty accommodation requirements

Prepares and processes financial documents for submission to the Central Accounting Office (CAO) (e.g., Order for checks, reimbursement and liquidation request, petty cash voucher, requisition form, budget realignment, etc.)

Monitors, liquidates, and summarizes petty cash expenditures and request for replenishment

Monitors the inventory of office supplies, books, and resources regularly to ensure that these are replenished, properly stored, and in good working condition

Orders and purchases office supplies/equipment and flags major item purchases for endorsement and approval of the Director

Prepares summary of provisional receipts for submission to the Central Accounting Office

Provides logistical support to faculty members and attends to classroom requirements (e.g., Canvas, class lists, books, etc.)

Provide support in setting-up and conducting minor troubleshooting of technology and equipment (e.g., LCD projector, microphones, etc.) required for classes particularly those related to online and flex modalities of teaching and learning

II. Marketing and Admissions Support

Assists and helps the Satellite Campus Director in promoting the Site’s programs to different establishments and nearby provinces:

Attends and responds to student applicants, including telephone inquiries and walk-ins

Coordinates with suppliers for production of marketing output and collaterals

Distributes marketing collaterals and sets up information sessions about the MBA programs

Organizes events for the local community that can build awareness on GSB and its programs

Schedules meetings with prospective institutional clients as well as newspaper advertisements in the local newspaper

Coordinates with the Admissions and Admin Officer and/or the GSB Registrar’s Office on Registration and classroom management matters

Disseminates admission guidelines, requirements and administrative processes to prospective students

Coordinates schedule of entrance examinations and/or admission interviews

Compiles documents submitted by new applicants prior to taking the entrance examination/interview and submits to the Admissions and Admin Officer and/or the Registrar’s office in Rockwell-Makati Campus

Assists students during enrollment, issues provisional receipts for all payment transactions, and distributes receipts for tuition fees payment to students

Monitors submission and ensures completeness of official documents once admitted into the program

Coordinates with the Admissions and Admin Officer and/or the Assistant to the Associate Dean for Academic Affairs on the schedule of classes and faculty assignments

Requests relevant materials (e.g., modules, books, provisional receipts, registration cards, etc.) from the Rockwell-Makati Campus for distribution to the students

Prepares reports on student enrollment for every term

Maintains and updates a database of students and alumni of the Satellite Campus

III. Performs other duties as may be required by the immediate supervisor and/or authorized representatives.

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