Human Resources and Operations Assistant – VASP & EMI – On Site ONLY  

We are looking for a highly organized and reliable Human Resources and Operations Assistant to support the day-to-day HR and administrative functions of WIBS PHP INC., a licensed EMI and VASP entity. The successful candidate will assist in the execution of employee lifecycle processes, ensure accurate and timely documentation, and contribute to smooth operational workflows. This is a critical role supporting both regulatory compliance and internal workforce coordination in a highly regulated fintech environment.

Key Responsibilities

1. Employee Onboarding & Offboarding Support

• Assist in preparing employment contracts, NDAs, and pre-employment documentation.
• Schedule and conduct onboarding sessions, collecting IDs, credentials, and requirements.
• Ensure proper offboarding procedures, clearance routing, and exit interviews.

2. Timekeeping, Leave Management & Attendance

• Monitor daily attendance and validate timesheets with supporting documents.
• Update and file leave records, offset requests, and attendance logs.
• Coordinate closely with department heads on leave schedules and approvals.

3. Payroll & Benefits Coordination

• Assist in compiling payroll inputs including absences, overtime, and deductions.
• Liaise with third-party payroll providers and coordinate with Finance for accurate payroll release.
• Facilitate government remittance documentation and benefit applications (SSS, PhilHealth, Pag-IBIG).

4. Recruitment & Administrative Support

• Post job ads, schedule interviews, and coordinate with candidates.
• Maintain applicant tracking and HR databases.
• Organize HR files and support compliance-related HR documentation.

5. Office Operations & Internal Support

• Assist in the daily operations of the office (e.g., supplies inventory, visitor logs, IT coordination).
• Help coordinate internal meetings, onboarding orientations, and company-wide notices.
• Maintain organized records aligned with audit and compliance needs.

6. Compliance & Record Keeping

• Support HR audit preparation and ensure documents meet internal and external compliance requirements.
• Maintain up-to-date employee 201 files and HR policies in both physical and digital formats.
• Support the reporting of staff movements and updates for SEC, DOLE, and other regulators if needed.

Minimum Qualifications:
(On-Site ONLY, NO remote)

• Bachelor’s degree in Human Resources Management, Psychology, Business Administration, or a related field.
• At least 2 years of professional experience in human resources, office administration, or operations support—preferably within fintech, VASP, EMI, or financial services.
• Familiarity with labor laws and employment regulations in the Philippines.
• Proficient in MS Office (Word, Excel, PowerPoint) and HRIS or HR software platforms.
• Strong interpersonal and organizational skills with attention to detail and discretion in handling confidential matters.
• Willingness to work in a fast-paced and compliance-heavy environment.

Preferred:

• Background in recruitment, payroll administration, or government filing compliance (e.g., SSS, PhilHealth, Pag-IBIG, BIR).
• Exposure to internal audit coordination or business continuity support.
• Experience in handling company events, employee engagement programs, or internal communications.