Accounts Payable Associate  

Accounts Payable (AP) Responsibilities

• Process Vendor Invoices: Verify and process invoices from vendors and suppliers. 
• Payment Processing: Ensure timely and accurate payments to vendors. 
• Reconciliation: Reconcile purchase orders and receipts to verify the accuracy of vendor invoices. 
• Vendor Communication: Communicate with vendors to resolve discrepancies or address payment status inquiries. 
• Record Keeping: Maintain and update financial records and documentation related to accounts payable.  Process and monitor payments for shipping lines, airlines, trucking partners, and port/terminal charges (e.g., arrastre, wharfage, handling fees)
• Coordinate with Operations, Documentation, and Brokerage teams for billing verification and shipment-related charges
• Review and process liquidation reports and reimbursement claims from operations personnel
• Assist in monitoring per shipment/job costing and flag discrepancies in charges
• Coordinate with Compliance for BIR-related requirements, including withholding taxes and VAT on logistics transactions
• Knowledgeable in LTO processes, vehicle registration, and compliance requirements
• Experience in logistics, transport, or trucking companies is an advantage
• Maintain records of accredited vendors and service providers (shipping lines, brokers, truckers, etc.)
• Support audit requirements by providing shipment and payment documentation
• Monitor due dates of payables to avoid cargo delays, holds, or service interruptions
• Coordinate with clients regarding payment schedules and confirmation of remittances.

Qualifications:

• Bachelor's degree in accounting, finance or in a related field.
• At least 2 years’ experience working as an AP Specialist
• Priority: Knowledgeable in LTO processes, vehicle registration, and compliance requirements (Trucks)
• Experience in logistics, transport, or trucking companies is an advantage
• Proficiency in integrated financial management software and/or manual.
• Extensive knowledge of accounting standards
• Exceptional attention to detail and persuasive in collection
• Excellent collaboration and communication skills.
• Great analytical and problem-solving abilities.