General Admin and Operations VA  

General Admin (Operations) VA - remote role

The Position

We’re looking for a superstar General Admin (Operations) VA to support a leading Australian design-and-construct studio. This full-time, remote role is primarily focused on administration, project coordination, procurement, and compliance support. You’ll work closely with the business owner (EA-style) to keep everything running smoothly across projects, suppliers, and financial admin.

If you thrive on detail, organisation, and helping a business run efficiently, apply now!

What we’re looking for

• Skilled in admin and operations; construction or interior background is a plus.
• Confident and capable VA with a proactive, energetic approach.
• High attention to detail; loves accuracy, tracking, and organisation.

If you’re the VA we’re looking for, then apply now!

The Details

Job Location: Remote, work from home.
Company Location: Australia
Job Type: Full-time, 40 hours per week.
Hours (Philippine Time): 7:00 am – 3:30 pm PHT

Main Responsibilities

General Admin & Operations

• Manage inboxes and calendars, respond using templates, flag urgent matters, and follow up on quotes, orders, and invoices.
• Manage schedules and calendars, including project deadlines, supplier timelines, and reminders.
• Maintain organised digital folders and documentation (intranet/SOPs, Buildertrend records).
• Handle subcontractor compliance admin (PCBU/insurance checks, expiries, and renewals).
• Support procurement: raise and track POs from designer schedules, confirm acknowledgements, follow up on ETAs.
• Support invoicing and accounts admin; perform checks to reduce errors and missed billings.
• Liaise with clients, suppliers, and contractors to ensure timely responses and updates.

Website & Content Support

• Upload completed projects and updates to the WordPress website (following strict SOPs).
• Repurpose and organise supplied content/images for website and internal use.

Software Skills

• Proficient in Microsoft Outlook, Google Drive, Excel, Word, Zoom, Slack, Loom, and task trackers (Asana/ClickUp or similar).
• Familiarity with Buildertrend (or similar project/construction management systems).
• Basic experience with WordPress for project uploads.
• Familiarity with Xero or similar for invoice/admin support is desirable.

We want to hear from you if you have…

• 3–4 years’ experience as a General Admin and Operations VA, working directly for an international client - in the US, Australia, and/or the UK. No BPOs please.
• Construction or project background is desirable.
• Confidence handling the responsibilities above.
• Strong English communication skills (written & verbal).
• High attention to detail and strong organisational skills.
• Ability to thrive in a fast-paced, remote environment.

You must also be someone that is…

• Friendly, confident, and proactive in communication.
• Comfortable giving and receiving feedback.
• Flexible and adaptable when priorities shift.
• Self-motivated, not afraid to speak up or suggest better ways.
• Incredibly organised, detail-oriented, and proactive.

This role is not for you if you…

• Lack a dedicated remote workspace or structure for full-time work.
• Are seeking short-term employment or have another job.
• Struggle with accuracy or attention to detail.

• 3–4 years’ experience as a General Admin and Operations VA, working directly for an international client - in the US, Australia, and/or the UK. No BPOs please.

• Construction or project background is desirable.

• Confidence handling the responsibilities above.

• Strong English communication skills (written & verbal).

• High attention to detail and strong organisational skills.

• Ability to thrive in a fast-paced, remote environment.