Project Manager for Events  

Project Manager for Events is responsible for the planning, execution, and management of events from conception to completion, ensuring all aspects align with client expectations and organizational goals.

Key Responsibilities:

Client Engagement

1. Conduct initial meetings to understand event objectives, scope, and expectations.
2. Develop and present proposals; facilitate bid briefing sessions.
3. Manage the bidding process and requirements including vendor evaluation and selection.
4. Serve as the primary point of contact, maintaining ongoing communication with the client.
5. Provide regular updates, solicit feedback, and ensure alignment on project scope, timelines, and deliverables.

Event Planning & Strategy

1. Develop a comprehensive event plan covering all phases.
2. Determine key milestones, timelines, and responsibilities.
3. Create a detailed project brief aligned with client goals and expectations.

Team Briefings & Internal Communication

1. Conduct project briefings with internal teams.
2. Clearly communicate roles, responsibilities, deadlines, and the event vision.

Budget Development & Management

• Prepare and manage the event budget, seeking client approval and tracking expenses.

Venue Selection & Logistics

1. Research, evaluate, and secure venues.
2. Coordinate logistics for setup, operations, and teardown.

Vendor & Supplier Coordination

1. Identify, negotiate, and oversee vendor and supplier relationships.
2. Manage contracts to ensure timely delivery of services.

Creative Team Management

1. Lead and coordinate the creative team.
2. Collaborate on themes, layout, multimedia, and branding.

Timeline Management

• Develop detailed timelines, monitor progress, and adjust plans as needed.

Permits & Compliance

• Obtain necessary permits and ensure safety and legal compliance.

Staffing

1. Source, recruit, and select qualified staff.
2. Train personnel on their roles and responsibilities.
3. Assign roles, manage schedules, and oversee performance to ensure smooth execution.

On-Site Setup & Execution

• Oversee setup, manage on-site logistics, and troubleshoot during the event.

Post-Event Activities

• Gather attendee feedback and manage teardown.

Post-Event Activities

1. Gather attendee feedback and manage teardown.
2. Lead post-mortem evaluations with internal and external teams, documenting lessons learned and recommendations.

Qualifications:

Experience: 1-2 years of experience in project management, specifically in event planning and execution.

Skills:

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in project management software and tools.
• Ability to work under pressure and adapt to changing circumstances.