Planning and Design Section Head  

Summary of Work Activities and Responsibilities:

Under the supervision of the Campus Development and Construction Group Head, the Planning and Design Section Head oversees the planning, design, evaluation, and continuous improvement of the roads, buildings, installations, and related systems.

Main Duties and Responsibilities

I. Section Management and Development

• Sets the direction of the Planning and Design Section and determines its operational goals in alignment with the Group goals, Office goals and Cluster mandates
• Prepares and monitors the Section’s budget and expenditures and recommends cost effective solutions for the Office
• Manages the performance of employees in the Section by setting standards/targets, monitoring, and evaluating performance, and providing development opportunities
• Gathers feedback from the other CFMO Section Heads to determine areas for improvement and potential requirements of the University, and determines best course of action

II. Campus Master Plan Management

• Assesses and analyzes infrastructure, facility, accessibility, and utilities conditions and capacities reports vis-à-vis the long- and short-term needs and direction of the University, and recommends necessary improvements and possible priority projects
• Oversees the conduct of feasibility and environmental planning studies, ensuring a financially and functionally viable and sustainable project, recommending ways to optimize space and utility usage
• Assists in the review, creation, and revision of a comprehensive and integrated framework and guidelines for campus development, looking into infrastructure planning, space planning and utilization, and environment planning
• Keeps abreast of national and international standards in the professional, as well as government regulations, and ensures that the Campus Master Plan adheres to such yardsticks
• Creates guidelines and policies on sustainable design standards balancing aesthetics, functionality, and safety

III. Facilities Planning and Evaluation

• Evaluates resource facility systems in the University to check compliance with government laws and codes, University standards, and best practices
• Writes recommendations, guidelines and standards on facilities planning and utilization to improve the efficiency and effectiveness of physical facilities

IV. Construction and Renovation Projects

• Creates guidelines on cost estimation, project timelines, contracting and procurement, and evaluation of bids
• Coordinates with University offices for all Construction, Major and Minor Improvement projects requests
• Prepares pre-design and schematic design plans for all space planning and facilities improvement projects.
• Prepares detailed cost estimates in budget planning and evaluation of Construction, Major and Minor Improvement projects, for the approval of the CDCG Head
• Drafts all pertinent construction project bid documents such as:
  • Scope of work, TOR
  • Design Development plan
  • Construction documents, BOQ and design details and specifications
  • Work schedule, budget estimates
• Advises stakeholders and CFMO Sections on the interpretation and implementation of project plans to support planning and evaluation
• Assist the Construction Management and Post Construction and Building Care Sections in advising participants during and after the bidding process
• Oversees documents updates of ‘as-built’ plans and standard design documents and compliance with CFMO records management procedures

V. Performs other duties that may be required by the immediate supervisor and
authorized representatives

Education and Experience Requirements

• Bachelor’s degree in Architecture or Engineering
• Licensed architect or engineer
• At least 5 years experience in planning and design (inclusive of project planning and budgeting, overseeing compliance and implementation of policies, laws and regulations, managing people, and handling service providers)
• At least 3 years experience in drafting (Manual and Auto CAD)
• At least 3 years of supervisory experience
• Experience in master planning, capital planning, site planning, preferably in an education setting