It is a multi-national company with operations in Singapore, Malaysia, Thailand and other countries in Asia. Gardenia Phils. began its operations in 1998 with a state-of-the-art bread factory rated as one of the most modern large-scale bread manufacturing facilities in the country.

Gardenia Bakeries Phils., Inc.

The Dispatch Supervisor is responsible for overseeing the end-to-end receiving and dispatch operations to ensure the efficient, accurate, and timely movement of finished products from production to sales distribution. This role ensures compliance with company standards, ISO requirements, and operational targets while supervising manpower, coordinating with cross-functional teams, and implementing continuous improvements in dispatch processes.

Key Responsibilities:

Manpower Planning &amp; Supervision

Plans, organizes, and schedules manpower requirements for receiving and dispatch operations.

Provides leadership, training, and performance monitoring of dispatch personnel to ensure operational efficiency and compliance with company standards.

Receiving &amp; Inventory Control

Ensures that finished products are accurately received from Production and Toll Manufacturers.

Oversees proper allocation, storage, and issuance of products to salesmen in accordance with distribution requirements.

Maintains accurate records of stock movement to support inventory accuracy and minimize discrepancies.

Dispatch Operations Management

Ensures dispatch schedules are met and target dispatch times for all districts are consistently achieved.

Monitors dispatch activities and provides daily operational updates, ensuring proper turnover between shifts.

Implements corrective actions to address delays, errors, or process gaps.

Coordination &amp; Collaboration

Coordinates with Sales Administration, Marketing, and Production teams on matters related to dispatch and receiving operations.

Serves as the point of contact for escalations and ensures smooth flow of communication across departments.

Process Improvement &amp; Compliance

Initiates procedures, monitoring systems, and action plans to improve dispatch efficiency, accuracy, and cost-effectiveness.

Reviews and ensures strict compliance with ISO standards and company policies.

Ensures timely completion of checklists, monitoring documents, and all required reports related to dispatch operations.

Reporting &amp; Documentation

Prepares and submits accurate, timely reports on dispatch and receiving operations for management review.

Analyzes data and provides recommendations to improve productivity, minimize delays, and optimize resource utilization.

Other Duties

Performs other related tasks that may be assigned from time to time, following the necessary training and orientation.

Dispatch Supervisor

The Distribution Leadman is responsible for assisting the Distribution Supervisor in truck scheduling, monitoring and coordinating third-party trucker performance, maintaining ISO documentation, and performing other related distribution functions.

Key Responsibilities:

1. Fleet Coordination

- Monitor the status of delivery vehicles, including the delivery of new units by suppliers, repairs, breakdowns, and regular preventive maintenance.

2. Truck Scheduling

- Schedule delivery trucks based on sales requirements, including Transfer Trucks and Preload trucks.

- Schedule field-based personnel manning.

3. Expense Management

- Prepare distribution expense reimbursements, allowances, and overtime calculations.

4. Third-Party Truckers Monitoring

- Monitor the performance of third-party truckers, ensuring compliance with company requirements.

- Coordinate with third-party truckers regarding their performance, personnel, potential new routes, and outlets.

5. Documentation and Reporting

- Monitor and prepare reports on trucker crews' pending and unremitted documents.

- Prepare and maintain ISO and HACCP records for the distribution section.

6. Training and Orientation

- Conduct training and orientation sessions for new and existing truckers.

7. Support and Supervision

- Assist the Distribution Supervisor in handling other sub-operations in the distribution section.

- Assist the Distribution Supervisor with the renewal of trucker contracts.

- Perform supervisory functions in the absence of the Distribution Supervisor.

8. Additional Responsibilities

- Perform other tasks as assigned from tim

Distribution Team Leader | Start ASAP

The Distribution Leadman is responsible for assisting the Distribution Supervisor in truck scheduling, monitoring and coordinating third-party trucker performance, maintaining ISO documentation, and performing other related distribution functions.

Key Responsibilities:

1. Fleet Coordination

- Monitor the status of delivery vehicles, including the delivery of new units by suppliers, repairs, breakdowns, and regular preventive maintenance.

2. Truck Scheduling

- Schedule delivery trucks based on sales requirements, including Transfer Trucks and Preload trucks.

- Schedule field-based personnel manning.

3. Expense Management

- Prepare distribution expense reimbursements, allowances, and overtime calculations.

4. Third-Party Truckers Monitoring

- Monitor the performance of third-party truckers, ensuring compliance with company requirements.

- Coordinate with third-party truckers regarding their performance, personnel, potential new routes, and outlets.

5. Documentation and Reporting

- Monitor and prepare reports on trucker crews' pending and unremitted documents.

- Prepare and maintain ISO and HACCP records for the distribution section.

6. Training and Orientation

- Conduct training and orientation sessions for new and existing truckers.

7. Support and Supervision

- Assist the Distribution Supervisor in handling other sub-operations in the distribution section.

- Assist the Distribution Supervisor with the renewal of trucker contracts.

- Perform supervisory functions in the absence of the Distribution Supervisor.

8. Additional Responsibilities

- Perform other tasks as assigned from time to time.

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Dispatch Supervisor

Distribution Team Leader | Start ASAP

Distribution Leadman