Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities: 
 
Under the supervision of the Assistant to the Associate Dean for Administrative and Student Services, the Administrative Assistant VI provides secretarial, administrative, and financial support in the day-to-day operations of the Office.

I. Secretarial and Administrative Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records Office correspondences and communication materials and carries out appropriate actions</li>
	<li>Handles coordination and logistical support requirements for meetings, events, and activities</li>
	<li>Contributes to efforts in communicating and promoting to various stakeholders vital and up-to-date information, reports, and initiatives pertaining to University strategies, rankings, and accreditations</li>
	<li>Serves as a repository of all communication materials of the Office of the Associate Dean for Administrative and Student Services</li>
	<li>Collates data and prepares reports pertaining to staff formation, health &amp; wellness, etc. and submits to the Assistant to the Associate Dean for Administrative and Student Services for review and endorsement</li>
	<li>Coordinates with the Office of Mission and Identity to update and/or submit reports on MI-related programs</li>
	<li>Coordinates with the University Physician’s Office and/or Higher Education Clinic on protocols related to employees and students’ health and wellness</li>
	<li>Coordinates with Campus Security and Mobility Office on campus security and safety protocols</li>
	<li>Coordinates with Graduate School of Business sub-offices, Finance and Treasurer/Central Accounting Office and Central Purchasing Office on inventory and/or disposal of office equipment and furniture</li>
</ul>

II. Financial Management Support

<ul>
	<li>Keeps financial records and expense accounts of the Office to ensure that all financial documents are properly accounted for</li>
	<li>Works closely with the Assistant to the Associate Dean in preparing the budget proposal of the Graduate School of Business, and provides information in drafting budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.)</li>
	<li>Prepares and processes all financial-related documents (e.g. order for checks, reimbursements, liquidation reports, petty cash vouchers, etc.) for approval by the ADASS and submission to the Central Accounting Office</li>
	<li>Assists in monitoring collection activities of Graduate School of Business</li>
</ul>

III. Records Management Support

<ul>
	<li>Updates office database and maintains files and records of correspondences, documents, and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy</li>
	<li>Maintains pertinent files and records and facilitates disposal of old files and records according to University guidelines</li>
</ul>

IV. Human Resource Matters Support

<ul>
	<li>Facilitates the routing and submission of HR-related documents to Office of Human Resource Management and Organization Development (e.g. hiring justifications, Terms of References, etc.) and conducts follows throughs as needed</li>
	<li>Provides support in filling in of vacancies in the School through:</li>
	<li>Provides administrative support in the implementation of the developmental plans for employees under the Graduate School of Business</li>
</ul>

V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representative.

Administrative Assistant for Administrative and Student Services

August 99 is a company of startups with 25 years experience and expertise in the world of tech and digital. We help other businesses succeed through the use of cutting-edge technology and innovative strategy. We also offer a suite of web-based digital products for clients world-wide: full web design, internet marketing, content creation, and app development.

Going beyond startups, we also believe in empowering individuals to excel in their chosen careers. August 99 fosters an exciting collaborative working environment that encourages our people to go beyond their job descriptions and achieve more. It’s all a part of our core values: dare something worthy, find your awesome, and earn your beef!

August 99 is part of Venture Studio 12 (VS12). Learn more about VS12 and its global companies and brands at vs12.com.

August 99, Inc

About the role

The Legal Assistant is primarily responsible for handling the documentation and requirements of clients who avail of Loft’s business services.

What you’ll do

<ul>
	<li>Ensure projects remain within scope and timeline</li>
	<li>Report the progress of projects to the client success team on a regular basis</li>
	<li>Assist in tracking project issues and drive their resolution</li>
	<li>Log and update project status via Asana</li>
	<li>Proactively make suggestions to the team on how to improve current process</li>
	<li>Must maintain excellent relationship with partners and stakeholders (i.e. government offices, banks, and others)</li>
	<li>Request budget needed and manage the liquidation on a timely basis</li>
	<li>Ensure successful turnover of documents to clients and/or the client success team</li>
</ul>

Organizing and Planning

Continuous Learning

Attention to Detail

Problem Solving

Communication Skills

Legal Assistant

<h3>Summary of Work Activites and Responsibilities:</h3>

The Administrative and Operations Assistant IV provides administrative, clerical, and operations support in the day-to-day opeartions of the Office and the AAG Museum Shop.

 

<h3>Main Duties and Responsibilities:</h3>

I. Frontline Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned.
	<ul>
		<li>Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion</li>
		<li>Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner</li>
	</ul>
	</li>
	<li>Handles the processing of museum admission and guided tour transactions, including verification of guest details, issuance of tickets, and recording of payments and attendance
	<ul>
		<li>Updates and maintains daily and monthly visitor reports and guest information using the guest profiler system</li>
	</ul>
	</li>
</ul>

<h3>II. Museum Shop Operations Support</h3>

<ul>
	<li>Collects and verifies payments for the AAG Museum Shop to ensure accuracy and proper recording
	<ul>
		<li>Coordinates with the Office of the Bursar for the generation and release of official receipts for purchases</li>
		<li>Prepares the daily feees collection report and consolidates merchandise sales balance sheets and income statements</li>
		<li>Prepares montly and quarterly sales reports for consignors</li>
	</ul>
	</li>
	<li>Assists in coordinating with the consignors with regard to price adjustments, restocks, ingress/egress of merchandise</li>
	<li>Monitors the inventory of supplies and resources of the AAG Museum Shop regularly and ensures they are replenished, properly stored, and in good working condition</li>
	<li>Organizes the item display in the AAG Museum Shop</li>
</ul>

III. Administrative Support

<ul>
	<li>Handles coordination and logistical support requirements for meetings, office activities, and events (e.g. lectures, workshops, exhibition openings)
	<ul>
		<li>Prepares materials/equipment, reserve venues, secures participation, arranges food catering, and transportation requirements</li>
	</ul>
	</li>
	<li>Monitors and consolidates media coverage of the AAG's exhibitions and programs for documentation and reporting prurposes</li>
	<li>Monitors inventory of brochures, tickets, and other promotional materials at the front desk and exhibition spaces, and requests for replenishment whenever necessary</li>
</ul>

IV. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Administrative and Operations Assistant IV

AboitizPower is the holding company for the Aboitiz Group’s investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.

Driven by our purpose of “Transforming Energy for a Better World,” AboitizPower is a leading Philippine energy provider dedicated to building a sustainable and balanced fleet of generation capacities. We prioritize responsible operations and investments that support the country's energy transition goals, focusing on renewable energy sources for a cleaner future while improving our traditional assets to ensure the nation continues to grow.

We urge everyone to be vigilant against scams involving fraudulent employment offers with Aboitiz Power Corporation. To ensure your security, please correspond and refer to the official channels only.

1. Aboitiz Power Corporation Website: https://www.aboitizpower.com
2. Careers Website: https://careers.aboitizpower.com
3. LinkedIn: https://www.linkedin.com/company/aboitizpower
4. Facebook: https://www.facebook.com/AboitizPowerCorporation
5. Tiktok: https://www.tiktok.com/@aboitizpowerofficial

AboitizPower

The position is responsible for providing legal support in all matters assigned by the Senior Associate General Counsels, VP Legal Labor and Disputes and/or Chief Legal and Compliance Officer, as the case may be, to meet the requirements of the various AP Units, and to ensure that the AP BUs and CSUs are properly advised and protected from significant legal exposure.

Associate General Counsel | Legal and Disputes

Summary of Project Scope

Under the supervision of the Institute’s Director, the Program and Administrative Assistant providesadministrative, program, and office support for the projects, events, and day-to-day operations of the Institute.

Detail of Principal Accountabilities and Project Deliverables

<ul>
	<li class="text-justify">Assist in the coordination and management of the Institute’s programs, projects and events</li>
	<li class="text-justify">Assist the Director</li>
	<li class="text-justify">Assist in the preparation of budget and finance of the Institute’s programs, projects and events</li>
	<li class="text-justify">Assist in the monitoring and completion of tasks, events, and projects of the Institute</li>
	<li class="text-justify">Preparation of program, project and event materials</li>
	<li class="text-justify">Logistics and logistics support</li>
	<li class="text-justify">Records, documentation, and database management</li>
</ul>

Program and Administrative Assistant | Project Engagement

Yondu is a Philippine-based IT solutions company owned by Globe Telecom. We empower businesses across various industries through a wide array of innovative technology solutions to help them scale in the new digital economy. Our mission is to create happier technological experiences by turning great ideas into excellent and valuable business solutions.
If you’re looking to advance your career in the IT industry, Yondu is the best place to be. You will be a part of a young, dynamic culture that always pursues innovation and growth. As a Yondude, you’ll gain fresh perspectives from a team of knowledgeable and competitive individuals and learn how to develop cutting-edge business solutions that go above and beyond. You’ll also enjoy collaborating with brilliant and fun people who are ready to take on the world.
Established in 2001, our company has grown exponentially, and we’re always on the lookout for highly skilled and competitive individuals to innovate and evolve with. If this sounds exciting for you, #BeAYondude, and leverage your expertise to help us achieve our ultimate goal of going above and beyond!
Join us and grow your career in the IT industry!

YONDU INC.

<ul>
	<li>Assist in preparing and sending demand letters, ensuring physical copies are signed by the Legal Compliance Head before dispatch.</li>
	<li>Provide assistance to the Business Development (BD) team by compiling legal, regulatory, and other necessary documents for bidding processes.</li>
	<li>Help prepare documents required for the renewal of licenses.</li>
	<li>Assist in monitoring and ensuring that all licenses and mandatory filings are up to date.</li>
	<li>Support the updating of the contract database by checking the status of engagements and uploading fully signed documents as necessary.</li>
	<li>Assist in creating and maintaining a separate tracking sheet for Master Service Agreements (MSAs), Mutual Non-Disclosure Agreements (MNDAs), and Data Processing Agreements (DPAs), ensuring the validity and signatures of both parties.</li>
	<li>Help ensure that all relevant documents for existing and ongoing clients, such as MSAs, MNDAs, and DPAs, are complete and properly filed.</li>
	<li>Assist in the monitoring and coordination of notarial requests, including the arrangement of monthly payments.</li>
	<li>Support coordination with HR for scheduling monthly Data Privacy Training.</li>
	<li>Assist in drafting materials for Data Privacy Officers (DPO).</li>
	<li>Provide assistance in various ad hoc projects as needed.</li>
	<li>Perform other job-related tasks as assigned.</li>
</ul>

Legal Intern

<ul>
	<li>Prepare and send demand letters, ensuring Legal Compliance Head signatures.</li>
	<li>Compile documents for BD bidding processes.</li>
	<li>Prepare license renewal documents.</li>
	<li>Monitor and ensure up-to-date licenses and filings.</li>
	<li>Update contract database, uploading signed documents.</li>
	<li>Create and maintain MSA, MNDA, and DPA tracking sheet.</li>
	<li>Ensure complete and properly filed client documents (MSAs, MNDAs, DPAs).</li>
	<li>Monitor and coordinate notarial requests and payments.</li>
	<li>Coordinate with HR for Data Privacy Training.</li>
	<li>Assist in drafting DPO materials.</li>
	<li>Support ad hoc projects.</li>
	<li>Perform other assigned tasks.</li>
</ul>

Quezon City is a vast and teeming city with a steadily increasing income and occupation of one-third of Metro Manila’s total land area. It now serves as the Philippines’ government center with the legislature and other important government offices located in its area. All of these are reminiscent of the same noble dream that brought forth the creation of the City.

Quezon City is situated on the northeast portion of Metro Manila. It is bounded on the north by Caloocan City and San Jose del Monte City in Bulacan Province, on the east by San Mateo and Marikina, on the south by Pasig and Mandaluyong, San Juan and Manila, and on the west by Valenzuela, Caloocan, and Manila. Its northeastern and eastern boundaries are defined by the Novaliches Watershed and the Marikina River. With an area of 16,112.58 hectares (based on 1995 GIS graphical plot), it is the largest among the sixteen (16) cities and one (1) municipality in the region and is almost one-fourth the size of Metro Manila.

VISION

The Quezon City Government envisions itself to be a model of effective governance and responsible leadership, working in partnership with the citizenry in building a Quality Community. 

MISSION

To provide quality service which will make Quezon City an ideal community where people live, work and do business in a hospitable, progressive & peaceful environment.

For more information on the application process, kindly visit the link below to learn more.

t.ly/Hpx8



Quezon City Local Government

he Quezon City Youth Development Office pursuant to Ordinance No. SP-2803, series of 2018, was designed to promote the right to quality education at all levels by enhancing and extending the education opportunities and financial assistance to poor but deserving students from indigent families in Quezon City. Also, to strengthen, expand and sustain all the existing services, programs and interventions for the City Youth that will formulate and implement effective programs and services attuned to the issues and concerns of the sector.

Vision

QCYDO envisions a city which is modernized and progressive wherein the interests of the youth have primary importance i the development of the City. A City wherein youth are empowered and educated.

Mission

To help the City government in addressing and minimizing the problem of out-of school youth. QCYDO shall spearhead the promotion and implementation of Quezon City Scholarship Program that will provide better services especially to the deserving students among the economically disadvantaged families.
QCYDO shall pursue youth empowerment through leadership skills training and livelihood programs.
Organize the youth into a broader network in order to promote active participation in governance.

Quezon City Youth Development Office

<ul>
	<li>Provide assistance in reviewing submitted requirements for scholarship grants processing</li>
	<li>Ensure proper filing of office records and documents</li>
	<li>Prepare copies of memorandums, office orders, communications, correspondence and other documents</li>
	<li>Ensure the maintenance and safekeeping of documents, records and properties and correct entries in the log book</li>
</ul>

This test unit measures the ability to identify patterns and inconsistencies in visual representations of data

With the vast information employees need to process and retain every day, attention to detail becomes a critical skill to have because of the efficiency it gives. Also, because thorough employees have more initiative to understand the cause and not just the effect, they do less of the unnecessary rework and produce more complete output. This test measures ability to identify patterns and inconsistencies in visual representations of data.

Everyday business communication and other important transactions are completed efficiently with office computer applications, email, and the internet. Computers in the workplace have reduced cost and time in processing tasks. Hiring employees with working knowledge of computers is the current standard. This test assesses basic knowledge of computer operations, hardware and web proxies.

Everyday communication and other important business transactions are done more efficiently with office applications, email, and the internet. Undeniably, computers in the workplace have reduced cost and time in the completion of tasks. Hiring employees with a working knowledge of computers now has become a standard. This test helps gauge knowledge in computer operations, hardware and web proxies. 

Target Candiates: IT Staff, Technical Support Staff, BPO agents

Target Industries: BPO, all industries that have IT unit

General Computer Knowledge

Administrative Assistant

Apsara Furniture Manufacturing Corporation is one of the Philippines’ leading homegrown furniture manufacturers and direct importers, with nearly 30 years of craftsmanship experience. We specialize in producing high-quality, affordable, and stylish furniture for Filipino homes through our flagship brand AF Home. Our product range includes sofas, beds, cabinets, tables, chairs, bean bags, pet products, mattresses, and more—built using modern machinery and crafted by skilled local furniture makers.

What We Do

Manufacturing: Upholstery, cabinetries, metal fabrication, foam production, and assembly lines.

Importing: High-quality materials and innovative furniture designs from global suppliers.

Retail & E-commerce: Nationwide distribution through malls, outlets, online platforms, and our official website.

Interior Fit-Out: Through our sub-brand Dreambuild Design Studio, we provide full interior design, supply, and installation services for residential and commercial projects.

Our Brands

AF Home – Affordable, eco-friendly furniture for modern Filipino homes

Easy Space – Space-saving and multifunctional furniture

Beanie MNL – Premium bean bags & comfort products

Mr. Chuck PH – Stylish pet products

Dreambuild Design Studio – Interior design & fit-out services

Our Values

Craftsmanship: We proudly support local makers with decades of experience.

Sustainability: We use recycled wood, water-based glue, and eco-friendly materials.

Innovation: We continuously upgrade our processes with semi-automatic machines and modern design.

Customer-Centered: We build products designed for real Filipino lifestyles.

Growth & Opportunity: We invest in training and developing our people.

Why Work With Us?
✔ Fast-growing multi-brand company
✔ Stable 30-year manufacturing business
✔ Opportunities to learn, grow, and lead
✔ Supportive work culture and family-oriented environment
✔ Exposure to manufacturing, retail, design, e-commerce, and tech systems
✔ Career advancement across multiple brands & departments

Company Locations

Main Office & Warehouse: 88 Calavite St., Brgy. Paltok, Quezon City

AF Home Stores: SM North EDSA, SM Dasmariñas, San Pedro Laguna (and more expanding)

Dreambuild Showroom: (Greenhills opening soon)

Our Mission
To make quality, stylish, and sustainable furniture accessible to every Filipino home.

Our Vision
To become the leading home and lifestyle ecosystem in the Philippines—empowering local makers, elevating Filipino living spaces, and bringing world-class designs to every household.

Apsara Furniture Manufacturing Corporation

Job Role: Administrative Assistant

Primary Purpose: 
To provide daily administrative, clerical, and operational support to ensure smooth office workflow, accurate documentation, and proper coordination between departments.

Key Responsibilities

• Manage and organize daily office documents (contracts, invoices, memos, reports) 
• Handle data encoding, filing, and digital record-keeping 
• Assist in preparing reports for management 
• Coordinate schedules, meetings, and internal memos 
• Respond to emails, inquiries, and basic client coordination 
• Support HR with employee records, attendance, and basic admin needs 
• Assist accounting and logistics teams with document tracking 
• Monitor office supplies and request replenishment 
• Ensure confidentiality and proper handling of sensitive information 
• Follow admin workflows, approval processes, and documentation standards

Required Skills &amp; Traits

• Organized and detail-oriented 
• Strong communication skills (written &amp; verbal) 
• Basic computer skills (Docs, Sheets, email, file systems) 
• Time management and task prioritization 
• Trustworthy and handles confidential data 
• Can work with minimal supervision 
• Willing to learn company systems and workflows

Performance Indicators (KPI-Based)

• Accuracy of documents &amp; records 
• On-time submission of reports 
• Zero lost or misfiled documents 
• Response time to internal requests 
• Compliance with admin processes

Values Expected in the Role

• Accountability 
• Responsibility 
• Reliability 
• Professionalism 
• Commitment to team success

About the role

The Administrative Assistant is primarily responsible for handling the documentation and requirements of clients who avail of Loft’s business services.

What you’ll do

<ul>
	<li>Ensure projects remain within scope and timeline</li>
	<li>Report the progress of projects to the client success team on a regular basis</li>
	<li>Assist in tracking project issues and drive their resolution</li>
	<li>Log and update project status via Asana</li>
	<li>Proactively make suggestions to the team on how to improve current process</li>
	<li>Must maintain excellent relationship with partners and stakeholders (i.e. government offices, banks, and others)</li>
	<li>Request budget needed and manage the liquidation on a timely basis</li>
	<li>Ensure successful turnover of documents to clients and/or the client success team</li>
</ul>

Stradcom Corporation is the proponent of the multi-billion peso computerization of the Philippine Land Transportation Office (LTO), the agency that registers motor vehicles, issues drivers' licenses, and enforces laws of land transportation, and is administered under the Department of Transportation (DOTr).

Through a nationwide IT infrastructure consisting of the development of software for formal business processes, the establishment of a huge data powerhouse, the interconnection of LTO's almost 300 offices, the delivery of all hardware and equipment, and the provision of operating and support services throughout the entire concession agreement, which is now in its extension period, STRADCOM provides a service to government consistent with the provisions of the BOT Privatization Law (in particular, a Build-Own-Operate <BOO> contractual scheme), while establishing a solid business model built on the generation and collection of service revenues from the transacting public.

We are thus looking for talented individuals to join us, whether seasoned professionals seeking a change of pace and direction or new graduates wanting to explore frontiers and pursue a fulfilling career.

Stradcom Corporation

<ol>
	<li>Coordination and General Administrative Functions
	<ol>
		<li>Monitors and coordinates the daily/weekly/monthly appointments and engagements under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Provides support and required logistical preparations or requirements for meetings and other scheduled business engagements under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li> Coordinates schedule of meetings with concerned Departments/Divisions or other individuals outside the organization</li>
		<li>Books official business travel arrangements under AVP</li>
		<li>Greets and assists guests under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Responds to phone calls promptly and forward calls to Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Ensures that all equipment in AVP/Advisor’s office are in proper condition</li>
		<li>Coordinates repairs for office equipment and/or facilities and monitor the schedule and execution of their preventive maintenance</li>
		<li>Take minutes of Office of the AVP/Advisor for Strategy &amp; Head’s meeting, as required</li>
		<li>Coordinate all required janitorial services with cleaners to ensure that the Office of the AVP/Advisor is always kept clean and orderly</li>
	</ol>
	</li>
	<li>Documents and Records Management Functions
	<ol>
		<li>Ensures consistent recording and transmittal of internal/external communications and correspondences</li>
		<li>Receives and sorts mails, forwards letters and personal billings, etc. under Office of the AVP/Advisor and provides relevant information related to these documents whenever necessary</li>
		<li>Records incoming and outgoing documents regularly; photocopies received, or outgoing documents as needed, and routes signed documents to intended recipients, whenever necessary</li>
		<li>Prepares the following under Office of the AVP/Advisor:
		<ul>
			<li>Routine correspondences and letters as requested;</li>
			<li>Cash advance &amp; expense report</li>
			<li>Notice of Meeting</li>
			<li>Mobile Prepaid Cards</li>
			<li>Request for Payment</li>
			<li>Purchase requisition/capital expenditure request</li>
			<li>Transport service scheduling for offsite visit, training, seminar and other related official business activities/meetings</li>
		</ul>
		</li>
		<li>Processes Cash advance, Request for Payment, and Purchase requisition/capital expenditure request upon approval of AVP/Advisor</li>
		<li>Submits all processed and approved payment request forms to the Finance Department</li>
		<li> Keeps confidentiality of oral and written communication heard or read that are sensitive in nature</li>
	</ol>
	</li>
	<li>File Organization and Office Supplies Inventory Functions
	<ol>
		<li>Consolidates and files hard and soft copies of documents such as relevant emails, Training Materials/handouts under Office of the AVP/Advisor, and other important files</li>
		<li>Maintains an organized filing system to easily retrieve all files, correspondences, and documents as may be needed or required under Office of the AVP/Advisor</li>
		<li>Photocopies, scans, binds documents, organize files in specific folders/envelopes, and performs other administrative tasks, as may be needed</li>
		<li>Maintain an inventory and safekeeping of office supplies such as sample toner, ink, bond paper, folders, etc</li>
		<li>Monitors the release of the office supplies needed under Office of the AVP/Advisor to ensure supplies replenishment before stocks are depleted</li>
	</ol>
	</li>
	<li>Other Tasks
	<ol>
		<li>Provides support and assistance in organizing special meetings, affairs, or gatherings by sourcing and coordinating with suppliers, food concessionaires/providers for these events, etc. and with other tasks as instructed or directed by AVP/Advisor</li>
		<li>Adheres to approved policies and the prescribed rules and regulations of the Company</li>
		<li> Performs other duties that may be required from time to time</li>
	</ol>
	</li>
</ol>

Activity Management

<ul>
	<li>Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group</li>
	<li>Provides the required logistics for meetings, special assignments and travels of the group</li>
	<li>Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and,</li>
	<li>Generates and prepares reports required by the group.</li>
</ul>

Communications

<ul>
	<li>Records &amp; disseminates incoming and outgoing letters and document</li>
	<li>Ensures recording and transmittal of external communication (i.e. outside the Company);</li>
	<li>Photocopies documents and disseminates it to its intended recipients;</li>
</ul>

Prepares the following for the Department:

<ul>
	<li>Routine correspondences and letters as requested;</li>
	<li>Cash advance &amp; expense report;</li>
	<li>Notice of meeting;</li>
	<li>Request for payment;</li>
	<li>Purchase requisition/capital expenditure request; and,</li>
	<li>Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.</li>
</ul>

Records &amp; Office Supplies

<ul>
	<li>Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;</li>
	<li>Maintains an inventory and safekeeping of project supplies</li>
	<li>Monitors and controls office supplies needed by the group.</li>
</ul>

Summary of Work Activities and Responsibilities: 
The Administrative Assistant VI attends to all matters related to coordinating the administrative and logistical requirements of the office. The Administrative Assistant 
VI provides administrative support for various matters and events organized by the Unit 
Head

 
Main Duties and Responsibilities

<ul>
	<li>Manages meeting schedules, coordinating and keeping track of the various University-level schedules, agenda, and resolutions.
	<ul>
		<li>Arranges meetings, prepares background materials, transmits pertinent notices and information, confirms attendance of participants, and conducts follow-up on action items.</li>
		<li>Prepares the materials and attends to the logistical preparations and arrangements needed for the meetings.</li>
		<li>Finalizes approved/amended minutes of the meeting by affixing the official letterhead.</li>
		<li>Proofreads and conducts minor edits (e.g., formats, resolution numbers, etc) on the draft minutes of the meeting.</li>
		<li>Prepares and sends the online forms for the resolutions for approval, and monitors the response rate.</li>
		<li>Surveys resolutions on non-relation to officers of government agencies that have projects with some units in the University.</li>
		<li>Assists in drafting correspondence and letters, based on the instructions of the Unit Head and their affiliates.</li>
	</ul>
	</li>
	<li>Attends to the administrative work related to nominations and appointments to the high-level committees.
	<ul>
		<li>Releases the communications to the intended stakeholders, including requesting nominations of appointees.</li>
		<li>Coordinates travel arrangements for, who are coming from out of town to attend the meetings, and prepares reimbursement requests for their transportation expenses.</li>
		<li>Gets Ateneo gate pass stickers for vehicles of committee members.</li>
		<li>Coordinates arrangements for guests of the Unit Head</li>
	</ul>
	</li>
	<li>Provides support services for various University functions and activities.
	<ul>
		<li>Oversees the overall planning and preparations for the University- sponsored events.</li>
		<li>Represents the Unit in committees for some events under the Cluster regarding the details of the events.</li>
		<li>Assists in administrative and logistical work needed for the gifts/souvenirs/tokens to be given during Christmas and special events.</li>
	</ul>
	</li>
	<li>Attends to the communication materials, using existing templates, related to the 
	Committee on Faculty Rank and Permanent Appointment (CFRaPA).
	<ul>
		<li>Prepares the faculty permanency and promotion letters, including drafting 
		individual letters and the announcement to the community.</li>
	</ul>
	</li>
	<li>Serves as frontline staff.
	<ul>
		<li>Attends to and screens visitors, and accompanies them to their designated venues, ensuring that they are addressed in a prompt, efficient, and professional manner worthy of an Ateneo employee.</li>
		<li>Drafts correspondence and memos for the Unit Head, which includes releasing approved communication to the intended recipients using the official letter formats and communication channels.</li>
		<li>Acknowledges and responds to the email senders within the provided authorization.</li>
		<li>Forwards important announcements to relevant offices in the University.</li>
	</ul>
	</li>
	<li>Properly logs correspondences, updating data and documents in the Appointments Registry Site.</li>
	<li>Attends to requests for funds, prepares the disbursement process and follows up on requests.</li>
	<li>Assists in arranging the teambuilding and rest and recreation of the Unit, 
	including preparing a list of possible areas to visit and the proposed summary of 
	expenses.</li>
	<li>Keeps records of confidential files, correspondence, and minutes of the 
	meetings, and maintains an organized and secure filing system.
	<ul>
		<li>Prepares the documents to be filed with the pertinent government 
		agencies.</li>
	</ul>
	</li>
</ul>

Administrative Assistant_Executive

Full JD to be sent to shortlist.

Main Duties and Responsibilities: 
 
I. Frontline and Administrative Support

Attends to inquiries and requests from stakeholders and visitors of both the Ethics Center and the Office of the Student Activities and Formation and the Office of the Dean from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions

Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Provide support to the Dean’s various projects and initiatives, such as but not limited to, academic affairs, budget, quality assurance, marketing, School events, etc.

 
II. Logistical Support for Office Activities

Assists with the logistical support requirements for the trainings, seminars, conferences, retreats, workshops and events headed by the Ethics Center and the Office of Student Activities and Formation

Disseminates information and marketing collaterals about these programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly

Prepares materials, equipment, and tokens while ensuring the reservation of venues, catering, and transportation requirements

Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments

III. Center Management Support

Coordinates and arranges meetings, appointments, and travel arrangements of the

Executive Director

Prepares and submit annual year-end report and summary of operations

Assists in the organization of meeting presentations of the Executive Director

Draft contracts for Independent Contractors in accordance with legal and

organizational requirements

Assists in implementing the Ethics Center's marketing and admission initiatives

Maintains and updates the student tracking database for accurate and up-to-date records

Handles communication and information dissemination to relevant stakeholders and offices

IV. Student Activities and Formation Support

Assists the Director in managing the day-to-day administrative requirements and implementation of the different programs of the Office of the Student Activities and Formation and the Mulat Diwa Foundation

Drafts various documents and reports (e.g. requests for funding and endowments, Terms of Reference, CHED reports, etc.) and submits them to the Director for review and approval

Reviews accuracy and completeness of submitted project proposals, collates and submits to the Director for approval

Ensures the maintenance and proper usage of the Student Council room

Assists the Director in drafting the budget of the Student Council and Mulat Diwa Foundation by providing relevant financial data and completing the necessary documentation

Monitors expenses of the Office of Student Activities and Formation, Mulat Diwa Foundation and the Student Council Fund vis-à-vis approved budget and keeps records of all financial transaction

V. Performs other duties as may be assigned by the immediate supervisor, or any 
authorized representative

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Administrative Assistant for Student Activities & Formation and the Ethics Center