Mary Grace Foods Inc., founded in 2002 by Mary Grace Dimacali, began with a passion for baking and service. Her award-winning baked goods, including ensaymadas and cheeserolls, were first sold in premium mall kiosks. In 2006, Café Mary Grace was born, offering comfort food in a warm, home-like setting. Today, with over 70 kiosks and 60 cafés, Mary Grace provides stable jobs and continues expanding across the Philippines. In the next years, Mary Grace aims to open more branches all over the Philippines and in Asia. We wish to raise the flag of "proudly Filipino made" on the international stage.

Mary Grace Foods, Inc.

The Permits Associate processes the permits and related payables of each Mary Grace store from opening, renewal to closure, in compliance with government regulations. They maintain strong relationships with various departments, government agencies, and other stakeholders to support regulatory and compliance activities.

Responsibilities:

<ul>
	<li>Processing of permits and payables based on agreed lead time coupled with accuracy and efficiency</li>
	<li>Manage relationships with external and government agencies in terms of processing of liabilities through regular procedures</li>
	<li>Prepare payable vouchers, encode on the payment system, and perform reconciliation and resolution</li>
	<li>Prepare monthly reports and other summary tools/reports to help management on decision-making</li>
	<li>Perform clerical tasks and support Petty Cash Fund team</li>
</ul>

Permits Associate

<ul>
	<li>
	Prepare receiving, storage, and high-volume dispatch schedules.
	</li>
	<li>
	Ensure proper warehouse space utilization and storage allocation.
	</li>
	<li>
	Coordinate closely with Procurement, Production, and Logistics teams.
	</li>
	<li>
	Maintain accurate inventory monitoring and planning reports.
	</li>
	<li>
	Ensure implementation of FIFO / FEFO standards.
	</li>
	<li>
	Recommend process improvements to enhance warehouse efficiency.
	</li>
</ul>

Warehouse Supervisor

Our culture and everyday life at DHL are defined and powered by two key things: our people and the values we share. These values have a crucial role to play in the continued success of our business. What’s more, they help make DHL an empowering and rewarding place to build your career and realize your potential, develop new skills, and make an impact. This is your future, delivered.

WE DELIVER THE DIFFERENCE
Purpose and innovation are at the heart of our business. We are fully aware that it’s our job to help you make a difference in somebody’s life. Not just the lives of our customers and colleagues, but to communities around the world too. We’re delivering that difference by changing the way we work through harnessing the latest technology, embracing digitalization, and focusing on sustainability. At DHL, driving market success also means driving positive change. This is something we are all very proud of. And if you join us, you will be too. 

WE CARE
And that means everyone – in every team, at every level. So, what does it mean to care? We believe it means creating a friendly work environment, where an inclusive workforce with different skills, experiences, and viewpoints come together as one, work-oriented global team. Caring also means taking corporate social responsibility seriously and being committed to diversity, equity, and belonging.  We share the same mindset, we celebrate the unique contribution everyone brings, and we respect one another.

WE GROW TOGETHER
We never forget it’s our people who make us who we are. That’s why career development, where everyone can shine, matters to us. We provide a secure employment environment – giving our colleagues the time, freedom and a culture that encourages colleagues to think long-term by offering growth opportunities, professional training, and development programs in different areas of the business. We want you to build a rewarding, lifelong career with us.

DHL Express (Philippines) Corporation

<ul>
	<li>Prepare shipment records (or files) for customs clearance entry by ensuring that the information available in the shipment record reflects the available data to DHL (in DHL systems, including CIA images, and Customer Database Records).</li>
	<li>Assist with general administrative duties related to customs clearance such as the printing, collation, distribution and filing of customs clearance-related documentation.</li>
	<li>Assist in preparing, printing, collating, and distributing customs documents for clearance processing</li>
	<li>Support BTO shipment documentation and coordinate handover to brokers</li>
	<li>Validate and correct shipment data to ensure compliance with regulatory formats and requirements</li>
	<li>Verify shipment details against commercial documents and customer instructions</li>
	<li> Ensure accurate recording of multi-commodity shipments</li>
	<li>Create shipment records/files for missing or over-landed shipments using available documents</li>
	<li>Assign and distribute shipment records to appropriate teams for clearance processing</li>
	<li>Escalate incomplete or special-case shipments to Clearance Support Group for resolution</li>
	<li>Perform filing and archiving of cleared shipment documents</li>
	<li>Coordinate with internal departments (NCG, warehouse, accounting) and external agencies (Customs)</li>
	<li>Provide administrative and operational support as required by supervisors</li>
	<li>Demonstrate ability to influence processes and support decision-making despite no direct authority</li>
</ul>

Data Administration Agent

Siemens is a technology company focused on industry, infrastructure, mobility, and healthcare innovation. With a strong presence globally and in the Philippines, Siemens combines the real and digital worlds to help customers accelerate digital transformation, improve sustainability, and create smarter solutions for industries and communities. Through innovative technologies in electrification, automation, and digitalization, Siemens empowers organizations to drive efficiency and shape a more sustainable future.

Siemens

You can make a difference with...

<ul>
	<li>Strategic Financial Leadership: Contribute to defining and implementing robust financial strategies, policies, and guidelines, providing expert advice and proposing measures to the Unit or Functional Head.</li>
	<li>Policy &amp; Procedure Development: Develop and implement comprehensive financial and business administration policies, standards, and procedures tailored to the assigned organizational unit.</li>
	<li>Financial Operations Oversight: Ensure effective financial analysis, planning, controlling, and all related business administration activities. This includes overseeing accounting, financial statements, reporting, and other finance-related operations.</li>
	<li>Decision Making &amp; Compliance: Take critical decisions on cash flow management, optimize operational budgets, and ensure tax compliance. Guarantee compliant and standardized contract management across all relevant business cases (supplier, customer, service providers).</li>
	<li>Business Development Support: Collaborate in the preparation of complex bids or tenders for product, system, and project businesses, providing financial expertise.</li>
	<li>Team Leadership &amp; Optimization: Lead and manage the commercial operations of the assigned Business Administration organization. Drive and contribute to ongoing optimization processes to identify rationalization potential and enhance productivity.</li>
	<li>Risk &amp; Project Management: Coordinate risk and internal control management (including ERM and internal regulations). Manage finance projects and/or processes, offering associated consulting in relevant BI content and application areas.</li>
</ul>

 

Your Defining Qualities...

<ul>
	<li>Academic and professional background: Hold a Bachelor’s degree in Accounting or Finance, required to be complemented by a professional certification (e.g., CPA, CMA, CIA) or a relevant post-graduate degree (e.g., MBA).</li>
	<li>Progressive leadership experience: Bring at least 8 years of experience in finance, controlling, or business administration—including 3+ years in a management capacity—ideally within multinational industrial, manufacturing, or technology sectors.</li>
	<li>Expertise in financial governance and projects: Possess proven experience implementing financial policies and procedures, managing contracts across suppliers and customers, and demonstrating commercial project management expertise.</li>
	<li>Technical systems and modeling mastery: Maintain a strong understanding of accounting principles and regulations, with advanced proficiency in SAP (or similar ERPs), financial modeling, forecasting, budgeting, and complex Excel data analysis.</li>
	<li>Strategic leadership and optimization: Demonstrate the ability to lead and develop high-performing teams while driving optimization processes and making strategic decisions in treasury, capital financing, and tax compliance.</li>
	<li>Analytical communication and influence: Exhibit exceptional analytical capabilities to interpret complex data into actionable insights, paired with the communication and interpersonal skills to provide sound financial guidance to senior stakeholders.</li>
</ul>

 

Come join us, and #TransformTheEveryday through technology!

Siemens is an equal opportunity employer, offering a safe and inclusive work environment, based on mutual respect and the appreciation of uniqueness, guaranteeing equal employment opportunities to all qualified candidates to unleash their full potential.

 

Public Notice: Recruitment Fraud

We wish to caution jobseekers that Siemens, as a policy, does not authorize external parties/agents to conduct employment drives or extend Offers of Employment on our behalf. We do not ask for bank details, payment of any kind nor personal financial information in return for assurance of employment. Please

Business Administration Manager

Quezon City is a vast and teeming city with a steadily increasing income and occupation of one-third of Metro Manila’s total land area. It now serves as the Philippines’ government center with the legislature and other important government offices located in its area. All of these are reminiscent of the same noble dream that brought forth the creation of the City.

Quezon City is situated on the northeast portion of Metro Manila. It is bounded on the north by Caloocan City and San Jose del Monte City in Bulacan Province, on the east by San Mateo and Marikina, on the south by Pasig and Mandaluyong, San Juan and Manila, and on the west by Valenzuela, Caloocan, and Manila. Its northeastern and eastern boundaries are defined by the Novaliches Watershed and the Marikina River. With an area of 16,112.58 hectares (based on 1995 GIS graphical plot), it is the largest among the sixteen (16) cities and one (1) municipality in the region and is almost one-fourth the size of Metro Manila.

VISION

The Quezon City Government envisions itself to be a model of effective governance and responsible leadership, working in partnership with the citizenry in building a Quality Community. 

MISSION

To provide quality service which will make Quezon City an ideal community where people live, work and do business in a hospitable, progressive & peaceful environment.


Quezon City Local Government

<ul>
	<li>Acts as the focal person for College of Education;</li>
	<li>Maintains, updates, and records the 201 files of its respective personnel and;</li>
	<li>Prepares necessary documents for pre-screening and onboarding of employees applying for permanent position and other requests of the department;</li>
	<li>Performs other related functions as assigned by the Chief of the HRMD Division and OIC of the Unit.</li>
</ul>

Administrative Support Staff | HRMD RCU

𝗖𝗢𝗠𝗣𝗔𝗡𝗬 𝗕𝗔𝗖𝗞𝗚𝗥𝗢𝗨𝗡𝗗

SEO Hacker started out as a website that publishes expert SEO tactics and strategies. Through the years, this website evolved into the SEO and Internet Marketing Services Company it is today. Officially opening its doors for business back in 2010, SEO Hacker caters to many clients in various industries and boasts having specialists and mavens in its digital marketing team. Overall, SEO Hacker aims to provide clients with the best quality services they can offer. 

𝗔𝗕𝗢𝗨𝗧 𝗨𝗦

SEO Hacker is a knowledge-based internet marketing firm which specializes in Search Engine Optimization (SEO). As a Digital Marketing firm, we not only aim to provide clients with SEO services but also aim to educate them with other facets of digital marketing and SEO - all in the efforts to improve their branding online. 

We aim to offer our services to both small and large scale businesses, helping their websites naturally rank in Google and other search engines. Consequently, we also fortify their online branding. These services include conceptualizing, designing, developing and managing their website, content creation, Search Engine Optimization, online reputation management, search engine marketing, display advertising, and Social Media Marketing. 

𝗢𝗨𝗥 𝗩𝗜𝗦𝗜𝗢𝗡: To see 500 digitally empowered companies by SEO Hacker experiencing huge growth in their online presence and conversions.

𝗢𝗨𝗥 𝗠𝗜𝗦𝗦𝗜𝗢𝗡: SEO Hacker exists to provide ethical, powerful strategies and execution to EMPOWER companies in generating more revenue in the digital market.

𝙄𝙣𝙩𝙚𝙧𝙚𝙨𝙩𝙚𝙙 𝙩𝙤 𝙈𝙖𝙠𝙚 𝙩𝙝𝙞𝙣𝙜𝙨 𝙃𝙖𝙥𝙥𝙚𝙣?
SEO Hacker is all about empowering companies and individual entities to generate more revenue in the digital market. We are Energetic, Motivated and Passionate people who Absolutely Love what we do.

We are on a mission to WIN and make WINNERS and we are looking for other like-minded, high-quality people to join us.

SEO Hacker works with some of the Most Widely Known Companies in the Philippines and Abroad including: SM, TGP, Toyota, Mega Global, Reedley International School, Inspire Leadership Consultancy, Enderun, Mineski, TV5, and the list goes on.

SEO Hacker

<ul>
	<li>Prepare, print, and organize company documents and office materials.</li>
	<li>Maintain accurate inventory records of office furniture, fixtures, and equipment.</li>
	<li>Source, coordinate, and communicate with suppliers and service providers.</li>
	<li>Handle procurement and monitoring of office and pantry supplies.</li>
	<li>Monitor and schedule office maintenance and repair activities.</li>
	<li>Oversee the maintenance, cleanliness, and upkeep of the company staff house.</li>
	<li>Maintain organized filing systems and administrative records.</li>
	<li>Assist in office coordination and support various administrative functions as needed.</li>
	<li>Prepare basic reports and provide administrative support to the Finance and Administration Department.</li>
</ul>

Administrative Assistant

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

To provide administrative and secretarial assistance and other support services required by the assigned office, observing appropriate confidentiality and discretion in handling restricted information.

Main Duties and Responsibilities 
I. Frontline and Secretarial Functions

<ul>
	<li>Manages the appointments and schedules of the Office Head and arranges the necessary logistical requirements.
	<ul>
		<li>Coordinates with various offices and external stakeholders for the achievement of the office’s mandates.</li>
		<li>Arranges the logistical requirements such as venue, transportation, meals, equipment, souvenirs, etc, depending on what is needed for the meeting/event.</li>
		<li>Takes minutes of the meetings/proceedings, as needed.</li>
	</ul>
	</li>
	<li>Attends to queries and guests and in a prompt, polite and efficient manner.</li>
	<li>Prepares templated memos, appointment letters, and other communication needed by the Office Head.</li>
	<li>Monitors the cyclical schedules of the Cluster and the University and ensures that all expected processes are attended to on time by the different members of the Cluster.</li>
	<li>Attends to the logistical requirements of the standing and adhoc committees of the Office Head, as instructed by the Committee Chairs.</li>
	<li>Monitors the terms of the members of the Office Head’s committees, including the administrative appointment of faculty members, and reminds the Office Head when a new search and appointment process has to take place.</li>
</ul>

II. Document Management

<ul>
	<li>Where appropriate, conducts initial reviews of documents submitted to the Office Head and makes necessary recommendations.</li>
	<li>Assists in the preparation and filing of copies of outgoing correspondences; Properly logs incoming correspondences and ensures that they are addressed in a prompt and efficient manner.</li>
	<li>Coordinates proposed agreements to be reviewed by the necessary parties and by the appointed university lawyer, including the signing of these documents and sending and retaining copies of the original document as required. This will include ensuring that contractual agreements of the office are monitored and attended to.</li>
	<li>Updates Office database and maintains files and records of correspondences, documents and other materials for the Office Head in a systematic manner and consistent with the need to protect confidentiality and data privacy. This may include Office and personnel records.</li>
	<li>Properly disposes old files and records according to University and Office guidelines.</li>
</ul>

III. Finance Management Support

<ul>
	<li>Maintains and tracks the unit’s financial resources, monitoring the expenses vis-à-vis the budget of the Office.</li>
	<li>Maintain expenses, primarily through the preparation of documents required for accounting according to University guidelines.</li>
	<li>Coordinates the timely submission of billings and prepared Orders for a Check to process payments.</li>
	<li>Processes reimbursement and liquidation reports.</li>
	<li>Ensures that all financial documents submitted by the schools to the Office Headd for signature are properly supported.</li>
</ul>

IV. Office Management Support

<ul>
	<li>Oversees the general upkeep of the Office, ensuring that necessary repairs are coordinated, and periodic general clearing are scheduled, among others.</li>
	<li>Maintains and monitors use of office supplies/resources and ensures that these are replenished as required and used in an optimal and cost-effective manner (this includes gifts/souvenir items sponsored by the Office).</li>
</ul>

V. Performs other duties as may be reasonable assigned by the immediate 
supervisor, and authorized representatives.

Reedley International School is a private, co-educational, non-sectarian International School that offers program levels from Kindergarten to Grade 12. Accredited by the Western Association of Schools and Colleges (WASC), Reedley provides quality, college-preparatory education for local and international students permanently or temporarily residing in Metro Manila.
Driven by various curricular and co-curricular activities, a passionate group of personnel and about 700 students from various nations, Reedley has grown to be a reputable institution known for its kind and nurturing culture. The school has a dynamic, stimulating, and collaborative working environment, with excellent opportunities for professional development. 
Changing lives is at the core of what we do in Reedley as we believe in what matters most -- academic excellence and happy students. If you are an educator that passionately takes on the holistic formation of learners, then we invite you to join us on this exciting journey to greatness!

Reedley International School

The Administrative Assistant provides responsive, effective and efficient assistance to a specific project of the school. Specifically, this includes performing clerical and communications work, and organizational tasks and management of records for a particular project. Aside from organizing and managing files, the assistant may need to coordinate with internal and external clients of the school.

Reedley Staff Aspire to Inspire. They must be:

Able to work collaboratively in a cross-cultural school environment

Able to develop personal and professional growth

Able to contribute to a warm, nurturing and big-hearted school culture

Everyday business communication and other important transactions are completed efficiently with office computer applications, email, and the internet. Computers in the workplace have reduced cost and time in processing tasks. Hiring employees with working knowledge of computers is the current standard. This test assesses basic knowledge of computer operations, hardware and web proxies.

Everyday communication and other important business transactions are done more efficiently with office applications, email, and the internet. Undeniably, computers in the workplace have reduced cost and time in the completion of tasks. Hiring employees with a working knowledge of computers now has become a standard. This test helps gauge knowledge in computer operations, hardware and web proxies. 

Target Candiates: IT Staff, Technical Support Staff, BPO agents

Target Industries: BPO, all industries that have IT unit

General Computer Knowledge

This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action

Hiring employees that can accurately follow written steps and processes ensures two things--consistent output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Written)

This measures ability to grasp and comprehend fully and completely explicit and implicit information of written communication.

Reading Comprehension

The Quezon City Youth Development Office pursuant to Ordinance No. SP-2803, series of 2018, was designed to promote the right to quality education at all levels by enhancing and extending the education opportunities and financial assistance to poor but deserving students from indigent families in Quezon City. Also, to strengthen, expand and sustain all the existing services, programs and interventions for the City Youth that will formulate and implement effective programs and services attuned to the issues and concerns of the sector.

Vision

QCYDO envisions a city which is modernized and progressive wherein the interests of the youth have primary importance i the development of the City. A City wherein youth are empowered and educated.

Mission

To help the City government in addressing and minimizing the problem of out-of school youth. QCYDO shall spearhead the promotion and implementation of Quezon City Scholarship Program that will provide better services especially to the deserving students among the economically disadvantaged families.
QCYDO shall pursue youth empowerment through leadership skills training and livelihood programs.
Organize the youth into a broader network in order to promote active participation in governance.

Quezon City Youth Development Office

<ul>
	<li>Provide assistance in reviewing submitted requirements for scholarship grants processing</li>
	<li>Ensure proper filing of office records and documents</li>
	<li>Prepare copies of memorandums, office orders, communications, correspondence and other documents</li>
	<li>Ensure the maintenance and safekeeping of documents, records and properties and correct entries in the log book</li>
</ul>

This test unit measures the ability to identify patterns and inconsistencies in visual representations of data

With the vast information employees need to process and retain every day, attention to detail becomes a critical skill to have because of the efficiency it gives. Also, because thorough employees have more initiative to understand the cause and not just the effect, they do less of the unnecessary rework and produce more complete output. This test measures ability to identify patterns and inconsistencies in visual representations of data.

Attention to Detail

Stradcom Corporation is the proponent of the multi-billion peso computerization of the Philippine Land Transportation Office (LTO), the agency that registers motor vehicles, issues drivers' licenses, and enforces laws of land transportation, and is administered under the Department of Transportation (DOTr).

Through a nationwide IT infrastructure consisting of the development of software for formal business processes, the establishment of a huge data powerhouse, the interconnection of LTO's almost 300 offices, the delivery of all hardware and equipment, and the provision of operating and support services throughout the entire concession agreement, which is now in its extension period, STRADCOM provides a service to government consistent with the provisions of the BOT Privatization Law (in particular, a Build-Own-Operate <BOO> contractual scheme), while establishing a solid business model built on the generation and collection of service revenues from the transacting public.

We are thus looking for talented individuals to join us, whether seasoned professionals seeking a change of pace and direction or new graduates wanting to explore frontiers and pursue a fulfilling career.

Stradcom Corporation

<ol>
	<li>Coordination and General Administrative Functions
	<ol>
		<li>Monitors and coordinates the daily/weekly/monthly appointments and engagements under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Provides support and required logistical preparations or requirements for meetings and other scheduled business engagements under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li> Coordinates schedule of meetings with concerned Departments/Divisions or other individuals outside the organization</li>
		<li>Books official business travel arrangements under AVP</li>
		<li>Greets and assists guests under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Responds to phone calls promptly and forward calls to Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Ensures that all equipment in AVP/Advisor’s office are in proper condition</li>
		<li>Coordinates repairs for office equipment and/or facilities and monitor the schedule and execution of their preventive maintenance</li>
		<li>Take minutes of Office of the AVP/Advisor for Strategy &amp; Head’s meeting, as required</li>
		<li>Coordinate all required janitorial services with cleaners to ensure that the Office of the AVP/Advisor is always kept clean and orderly</li>
	</ol>
	</li>
	<li>Documents and Records Management Functions
	<ol>
		<li>Ensures consistent recording and transmittal of internal/external communications and correspondences</li>
		<li>Receives and sorts mails, forwards letters and personal billings, etc. under Office of the AVP/Advisor and provides relevant information related to these documents whenever necessary</li>
		<li>Records incoming and outgoing documents regularly; photocopies received, or outgoing documents as needed, and routes signed documents to intended recipients, whenever necessary</li>
		<li>Prepares the following under Office of the AVP/Advisor:
		<ul>
			<li>Routine correspondences and letters as requested;</li>
			<li>Cash advance &amp; expense report</li>
			<li>Notice of Meeting</li>
			<li>Mobile Prepaid Cards</li>
			<li>Request for Payment</li>
			<li>Purchase requisition/capital expenditure request</li>
			<li>Transport service scheduling for offsite visit, training, seminar and other related official business activities/meetings</li>
		</ul>
		</li>
		<li>Processes Cash advance, Request for Payment, and Purchase requisition/capital expenditure request upon approval of AVP/Advisor</li>
		<li>Submits all processed and approved payment request forms to the Finance Department</li>
		<li> Keeps confidentiality of oral and written communication heard or read that are sensitive in nature</li>
	</ol>
	</li>
	<li>File Organization and Office Supplies Inventory Functions
	<ol>
		<li>Consolidates and files hard and soft copies of documents such as relevant emails, Training Materials/handouts under Office of the AVP/Advisor, and other important files</li>
		<li>Maintains an organized filing system to easily retrieve all files, correspondences, and documents as may be needed or required under Office of the AVP/Advisor</li>
		<li>Photocopies, scans, binds documents, organize files in specific folders/envelopes, and performs other administrative tasks, as may be needed</li>
		<li>Maintain an inventory and safekeeping of office supplies such as sample toner, ink, bond paper, folders, etc</li>
		<li>Monitors the release of the office supplies needed under Office of the AVP/Advisor to ensure supplies replenishment before stocks are depleted</li>
	</ol>
	</li>
	<li>Other Tasks
	<ol>
		<li>Provides support and assistance in organizing special meetings, affairs, or gatherings by sourcing and coordinating with suppliers, food concessionaires/providers for these events, etc. and with other tasks as instructed or directed by AVP/Advisor</li>
		<li>Adheres to approved policies and the prescribed rules and regulations of the Company</li>
		<li> Performs other duties that may be required from time to time</li>
	</ol>
	</li>
</ol>

Activity Management

<ul>
	<li>Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group</li>
	<li>Provides the required logistics for meetings, special assignments and travels of the group</li>
	<li>Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and,</li>
	<li>Generates and prepares reports required by the group.</li>
</ul>

Communications

<ul>
	<li>Records &amp; disseminates incoming and outgoing letters and document</li>
	<li>Ensures recording and transmittal of external communication (i.e. outside the Company);</li>
	<li>Photocopies documents and disseminates it to its intended recipients;</li>
</ul>

Prepares the following for the Department:

<ul>
	<li>Routine correspondences and letters as requested;</li>
	<li>Cash advance &amp; expense report;</li>
	<li>Notice of meeting;</li>
	<li>Request for payment;</li>
	<li>Purchase requisition/capital expenditure request; and,</li>
	<li>Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.</li>
</ul>

Records &amp; Office Supplies

<ul>
	<li>Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;</li>
	<li>Maintains an inventory and safekeeping of project supplies</li>
	<li>Monitors and controls office supplies needed by the group.</li>
</ul>

The Database Administrator (DBA) is the custodian of the organization's data, ensuring the performance, security, and integrity of all application databases across both cloud and on-premises servers. This role is responsible for the overall health and availability of the hybrid database infrastructure, providing essential expertise in managing, maintaining, and optimizing the core data assets that power the business.

Data Integrity &amp; Security

<ul>
	<li>Ensures all databases are secure, compliant with established policies, and maintain the highest level of data integrity across all environments. Performance is measured by audit success rates and zero instances of data corruption.</li>
	<li>Manages user access and permissions and implements database security policies and procedures.</li>
</ul>

 

System Uptime &amp; Availability

<ul>
	<li>Manages, monitors, and optimizes database servers (both on-premises and cloud-hosted) to ensure continuous uptime and high availability for all applications. Performance is measured by database uptime metrics and service level agreements (SLAs).</li>
</ul>

 

Performance Tuning &amp; Optimization

<ul>
	<li>Proactively analyzes and tunes complex queries, schema design, and server configurations to ensure fast and efficient data retrieval. Performance is measured by query execution time and application speed.</li>
	<li>Optimizes database queries, tunes performance, and manages data partitioning for efficiency.</li>
</ul>

 

Disaster Recovery &amp; Backup Management

<ul>
	<li>Designs, implements, and routinely tests robust backup and recovery procedures for data residing in both on-premises and cloud systems to ensure rapid data restoration capabilities.</li>
	<li>Performs database backup, recovery, and replication procedures, ensuring data resilience and continuity.</li>
</ul>

 

Database Management

<ul>
	<li>Manages, monitors, and maintains database servers across cloud and on-premises infrastructures to ensure performance, reliability, and security.</li>
</ul>

 

Troubleshooting

<ul>
	<li>Collaborates with the Development Team and DevOps Engineer to diagnose and resolve application-level data issues and environmental problems.</li>
</ul>

 

Capacity Planning

<ul>
	<li>Monitors database growth and plans for hardware and software upgrades to meet future application demands.</li>
</ul>

Database Software

Database System Administration (DBA)

Database Administrator

Summary of Work and Responsibilities: 
 
Under the supervision of the Director, the Administrative Assistant VI provides frontline, logistical, and clerical support to the University Office of Decorum and Investigation, the University Committee on Decorum and Investigation, and the Disciplinary Action Committee. The position serves as the primary point of contact for administrative matters and helps ensure the efficient operation of these university bodies.

Main Duties and Responsibilities: 
 
Frontline and Administrative Support: 
• Receives and responds to inquiries and requests from stakeholders and visitors through face-to-face, online, phone, and email channels; coordinates the flow of information within University Office of Decorum and Investigation and with concerned offices. 
• Receives, records, and relays incoming memoranda and correspondence. 
• Manages the Director’s calendar, meeting agendas, appointments, and schedules. 
• Serves as custodian of office equipment, supplies, documents, and files; conducts inventory, checks equipment condition, and ensures supplies are properly replenished and stored. 
• Maintains and updates University Office of Decorum and Investigation website content, including announcements, policies, events, and multimedia. 
• Monitors staff attendance and leave credits and prepares attendance reports.

Budget and Financial Support: 
• Tracks office expenses and prepares reports against the approved budget. 
• Maintains financial records and consolidates documents for the annual budget and financial transactions. 
• Assists in budget preparation by providing data and reports on facilities, supplies, and other budget areas. 
• Prepares payment-processing documents and monitors petty cash, liquidation reports, and the financial status of programs and activities in accordance with approved budgets and guidelines.

Records Management Support: 
• Updates databases and systematically maintains correspondence, documents, case files, and other records while protecting confidentiality and data privacy. 
• Receives, routes, organizes, and safely stores files and releases them only to authorized personnel. 
• Prepares and files outgoing correspondence and ensures prompt distribution, particularly of confidential documents. 
• Collates, reproduces, distributes, and properly disposes of materials for office and committee meetings.

Case Investigation Support: 
• Coordinates case information and school disciplinary and records offices. 
• Reviews client-submitted forms for completeness and accuracy and routes them to the appropriate University Office of Decorum and Investigation officers and the Director. 
• Provides logistical support for UCODI/DAC hearings and meetings, including preparing documents and videos, arranging venues, equipment, and catering, and transcribing hearings and deliberations when necessary. 
• Performs other duties assigned by the immediate supervisor or authorized representative.

Knowledge, Skills, and Abilities 
• Excellent oral and written communication skills. 
• Knowledge of administrative and clerical procedures, including memo drafting, interdepartmental communication, budgeting, and expense monitoring. 
• Strong records management skills and ability to organize, monitor, and secure documents. 
• Working knowledge of basic accounting and bookkeeping principles, standards, practices, and regulations. 
• Proficiency in Microsoft Office applications and basic website/content management. 
• Strong interpersonal, planning, organizational, and coordination skills. 
• High attention to detail, adaptability, efficiency, and ability to manage multiple priorities in a fast-paced environment.

Administrative Assistant VI

<ol>
	<li>Administer and support backbone servers like Active Directory (AD), Domain Name System (DNS), Microsoft Exchange Server, Domain Host Configuration Protocol (DHCP), Server Virtualization, Windows Servers and Linux Servers</li>
	<li>Modify and update user account information, mailboxes and internet accounts upon request and approval</li>
	<li>Manages the day-to-day operations of company system by monitoring, maintenance and provide support to other servers and ensure high availability and attain acceptable level of system performance</li>
	<li>Responds to issues, problems and concerns related to systems administration function in a timely manner</li>
	<li>Isolates problems and collaborate with other support groups for proper action;</li>
	<li>Provide assistance in recovering files and databases from workstations or servers that have encountered hardware or operating system problem</li>
	<li>Setup, install and configure workstations used by employees such as operating system, M365, MS Office, Outlook, internet browser, and other software purchased by the company as needed</li>
	<li>Submit reports required by the department manager or management (Weekly, Monthly or ad-hoc reports)</li>
	<li>Conduct troubleshooting</li>
	<li>Administer and provides support to Interconnectivity projects</li>
</ol>

Jr. Systems Administrator


Satellite Office is a leading offshore staffing and outsourcing partner that helps businesses build high-performing full-time teams in the Philippines. We work with global companies to create dedicated offshore teams that operate as a true extension of their business — giving clients full control, transparent pricing, flexible scaling, and access to exceptional talent backed by premium operational support.

 

Our services support a wide range of business functions, including customer experience and support, software and development teams, finance and back-office operations, digital marketing, creative services, and other specialist roles across growing industries. Through our people-first approach, we focus on building teams that stay, grow, and deliver long-term value for the businesses they support.

 

At Satellite Office, employee experience is at the heart of everything we do. We are committed to creating an environment where people can build meaningful careers while maintaining balance, wellbeing, and personal growth.

 

Our employees enjoy competitive compensation and benefits, ongoing learning and development opportunities, modern workplaces, and a culture that values collaboration, trust, and flexibility. We believe great teams are built by investing in people and creating a workplace where individuals feel supported to thrive both professionally and personally.

 

As a certified Great Place to Work and one of the leading offshore employers in the Philippines, Satellite Office continues to attract talented professionals who want to work with global brands, develop their careers, and be part of a company that values performance, culture, and long-term success. Through our strategic growth partnership model, employees work directly with international clients, integrate into global teams from day one, and contribute to meaningful business outcomes in a dynamic and future-focused work environment.

Satellite Office 

Own the architecture, not just the tickets. This is a hands-on, senior-level HubSpot role for someone who wants to build new pipelines, design integrations, and shape how a growing Australian business runs on HubSpot — not just keep the lights on. If you're the person your last team called when something needed to be built, not just fixed, this is for you.

About the Role

Our AU client helps workplaces across Australia stay productive and organised — and HubSpot sits at the center of how their teams manage customers, data, and day-to-day work. You'll own the platform end-to-end: daily maintenance and troubleshooting, yes, but also active project work — building new pipelines, standing up new integrations, and automating processes across a system used by up to 200 people. This is a self-directed, work-from-home role reporting into the Head of Enablement, with real ownership from day one.

What You'll Do

Handle day-to-day HubSpot maintenance and troubleshoot user-reported issues (a light, manageable volume — roughly 2–3 tickets a day)

Build and maintain new pipelines, automations, and workflows as the business grows

Design and implement integrations connecting HubSpot with other tools in the business's stack

Own HubSpot projects from planning through to completion — you won't just be told what to build, you'll help shape it

Maintain data quality, structure, and platform hygiene across properties, records, and lists

Document how HubSpot is configured and support fortnightly user training sessions

Act as the go-to architecture expert when the business needs to make a call on how HubSpot should be structured or scaled

What You'll Bring

Senior-level HubSpot administration experience, with strong knowledge of HubSpot's architecture (data model, object relationships, how pipelines/properties/integrations fit together) — not just day-to-day usage

Experience building integrations between HubSpot and other tools

Some coding/scripting experience (useful for custom integrations and troubleshooting)

A genuinely self-sufficient, proactive working style — you'll be trusted to run with things independently

Strong communication skills, both for user support and for explaining technical decisions clearly

Comfortable working AU business hours as a WFH-based team member

Nice to Have

Experience supporting a CRM in a growing, fast-moving business

A track record of proposing and implementing system improvements, not just executing requests

What's In It For You

Fully work-from-home — no onsite requirement

Genuine ownership: you'll be building new parts of the platform, not just maintaining what already exists

A team that has had great experience working with Philippines-based talent before, and values that relationship

Visibility and trust from leadership — this role reports directly to the Head of Enablement

A business that's actively investing in HubSpot as it grows, meaning your work will have real, visible impact

Ready to Apply?

We're looking to have someone in place before the end of July, so if this sounds like your kind of role, don't wait — apply now. The process is two interview rounds, and we're moving quickly for the right person.

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Administrative Assistant VI

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