Royal Duty Free continues to be a pioneer in duty-free retailing within the Subic Freeport Economic Zone, just two hours north of Metro Manila. We are focused on Quality for All.
 
Royal is a part of the Rustan's Group of Companies, the leading premium and luxury retailer in the Philippines, which includes Rustan's Department Store, Rustan's Coffee (including Starbucks Philippines), and over 100 luxury and specialty brands under Stores Specialists Inc.
 
Royal Duty Free has been and continues to be a major destination in Subic with two locations catering to locals as well as tourists, both domestic and international.
 
The stores provide a wide range of grocery, household, and personal care products including pantry favorites, leading liquor brands, beauty, baby, and pet care products all under one roof. We offer fresh food, frozen products, and dairy items. We also carry selected clothing, shoes, and accessories; premier brands such as Lacoste are also available. Our best-selling home items include linen, bedding, and towels, as well as electronics.

Royal Duty Free Shops, Inc.

I. Job Summary

To supervise the day-to-day operations of the department in providing excellent service and quality grocery products to customers to support its sales and service achievements.

II. Accountabilities &amp; Responsibilities

Key Performance Measures

A. Sales Achievement

<ol>
	<li>Adheres to department’s financial plan and budgets, works to improve sales, profit, inventory level and expenses.</li>
	<li>Determines fast-moving items and ensures prompt requisition/replenishment to sustain its sales with the approval of the superiors.</li>
	<li>Ensures proper and timely endorsement of return of bad orders to suppliers in coordination with merchandising.</li>
	<li>Implements periodic and annual cyclic count of inventory to maintain data accuracy.</li>
</ol>

B. Stock Target &amp; Replenishment

<ol>
	<li>Oversees accurate and proper monitoring of stocks in the storage and selling areas.</li>
	<li>Coordinates with merchandising for stock ordering to support the department sales and service delivery.</li>
	<li>Ensures prompt replenishment of products in the selling area.</li>
	<li>Closely coordinates with merchandising and other concerned department personnel for deliveries and/or transfer of grocery items.</li>
</ol>

C. Shrinkage Control

<ol>
	<li>Implements and maintains preventive measures for shrinkage control.</li>
	<li>Implements proper handling procedure of merchandise against breakage or damage.</li>
	<li>Maintains regular checking of product code dates and pulls all out-of-code products.</li>
	<li>Implements disposal of bad order products according to standard procedures in disposal.</li>
	<li>Ensures that bad orders and its disposal are properly accounted for and reported accordingly.</li>
</ol>

D. Customer Service Execution

<ol>
	<li>Attends to customer queries, complaints or suggestions in a courteous and friendly manner.</li>
	<li>Provides proactive information to buying customers about product promotions within assigned areas.</li>
	<li>Directs and supervises store layout and appropriate display of grocery items / food items using the full techniques of category management to maximize space efficiency and quality product presentation.</li>
	<li>Checks pricing and tagging of grocery items / food items prior to display in the selling area.</li>
	<li>Checks the preparation and timely display of accurate and clear signages.</li>
	<li>Ensures and maintains cleanliness and organization of grocery selling, storage and surrounding areas at all times.</li>
</ol>

E. Manpower Control &amp; Development

<ol>
	<li>Plans, organizes, controls and schedules work activities of immediate subordinates.</li>
	<li>Orients, trains, and guides subordinates in the performance of their duties.</li>
	<li>Monitors compliance by immediate subordinates to established standard operating policies and procedures, job duties and special assignments.</li>
	<li>Manages internal conflict of subordinates and promotes the core values of the company.</li>
	<li>Reviews, evaluates and appraises the performance of immediate subordinates and recommends commendation, developmental plan, promotion or disciplinary action.</li>
</ol>

V. Critical Challenges

<ol>
	<li>Achieving sales target and acceptable shrinkage level.</li>
	<li>Product knowledge of grocery items being sold.</li>
	<li>Handling direct customer complaints / concerns in the selling area.</li>
	<li>Handling employee’s conflict and motivating and uplifting their morale.</li>
	<li>Accurate stock inventory and full replenishment.</li>
</ol>

VI. Decision Making Authority

<ol>
	<li>Independent decisions on some day-to-day activities within well-defined limits.</li>
	<li>Regular reference to higher authority is required.</li>
	<li>Approves work schedules, leaves and overtime of subordinates.</li>
</ol>

Store Operations Supervisor for Food Services


PL Aguila Manufacturing, INC.  (PLAMI) is a family corporation established in 1978, originally as a canning facility for sardines and a backyard meat processing plant.

It soon shifted to the manufacturing of locally produced; premium line of natural fruit and tea concentrates under the brand Golden A. PLAMI extended its mark of excellence into processing of European-style Deli meats with its brand, Aguila Gourmet Meats.  It  offers  a  wide  product  range  in  addition  to  delectable,  high  quality  and  affordable assortment guaranteed to exceed clients' expectations.

After 40 years, we remain a family-owned business committed to food quality of the highest standards with a thriving clientele that include international franchises, prestigious local institutions and nationwide retailers.


PL Aguila Manufacturing, Inc.

Trade Marketing Supervisor – Food Service is responsible for developing and executing trade marketing programs that support sales growth within the food service sector (restaurants, caterers, hotels, institutional accounts, and distributors). The role focuses on building strong partnerships with food service operators by delivering value-added programs, tailored activations, and effective marketing support. This position ensures alignment of marketing strategies with the needs of chefs, purchasing managers, and decision-makers in the food service channel.

Trade Marketing Supervisor for Food Service

GOLDMÜNZEN, INC. is a Philippine-registered trading company established to serve the raw material and technical requirements of the local coatings, adhesives, construction, printing ink, food, plastics and specialty industries.

OUR VISION
Be a major player in the chemical raw material industry and an equivalent force in selling products that help and protect the environment. 

OUR MISSION
To provide raw materials and solutions to the chemical industries in which we are present, while making sure the same materials and solutions are used with the safety of the environment in mind. 

We provide our suppliers with the needed market information and other tools to help them understand the local situation and how best to optimize given opportunities with respect to product offerings. 

We also provide our customers with the best technical and logistics services available for them to effectively use the products at any given time.

We are an ISO 9001:2008 (Quality Management System) and ISO 14001:2004 (Environment Management System) - certified company which shows our commitment in meeting international quality standards.

GOLDMÜNZEN, INC.

This position is involved in exploring and cultivating new markets for selected Goldmunzen products that cater primarily to the needs of local food manufacturers. As part of the Food Division, the position will work closely with the rest of the team in crafting and implementing plans to achieve their goals through the following:

1. Have a thorough understanding and working knowledge of the general and technical information of the products and principals of Goldmunzen.

2. Promote awareness of the product to targeted customers thru regular visits and other means.

3. Be updated with the product, technical and market trends that could possibly impact the nature of the business.

4. Competently answer customer inquiries by providing relevant information regarding Goldmunzen's products.

5. Ensure smooth coordination between the Goldmunzen office and the customers regarding the latter’s current needs and emerging requirements.

6. Manage the current customer base and actively seek new prospects.

7. Assist in the conduct and analysis of results of the annual customer satisfaction survey.

8. Contribute in the Marketing Team’s drafting of regular sales target and ensure that these are met.

9. Regularly submit performance reports to the Market Development Officer.

Sales and Marketing Knowledge

Brand Management

Business Development

Communication Skills

Account Management

Customer Research

Closing Sales

Assistant Market Development Officer for Food Chemicals

Job Identification

<ul>
	<li>Position Title : Store Manager</li>
	<li>Job Level : M2</li>
</ul>

Job Classification: Managerial

<ul>
	<li>Reports To : Assistant Vice President – Store Operations (Joel’s Place)</li>
	<li>Supervises : Store Supervisors</li>
</ul>

Job Summary

The role is responsible for overseeing the daily operations of the store, developing strategies to increase customer traffic and purchases in the store to optimize store profitability.

Key Results Area

Store Operations

<ul>
	<li>Ensure the smooth, uninterrupted operations in the store on a daily basis, immediately addressing any operational concerns that may arise.</li>
	<li>Ensure products follow the approved visual merchandising guidelines and support any in-store marketing initiatives to maximize store profitability</li>
</ul>

Staff Development

<ul>
	<li>Identify individual training needs and provide ongoing coaching and support to ensure store employees are competent and can perform their roles effectively.</li>
	<li>Ensure the store team achieve synergy and can work seamlessly to achieve the store’s business objectives</li>
</ul>

Store Operations Manager

At Hi-Technology Machineries & Solutions, we take pride in being a leading supplier of extensive food processing machineries, dedicated to revolutionizing the way food is prepared, processed, and packaged. With a commitment to innovation, quality, and reliability, we strive to be your trusted partner in enhancing the efficiency and productivity of your food processing operations.

Why Join HTMS?
● Work with top-tier international partners and renowned clients like CDO Foodsphere, Virginia Food Inc., Frabelle Corp., Purefoods Hormel, Jollibee Food Corp. 
● Contribute to innovative projects that shape the Philippine food-processing sector.
● Grow your career through technical expertise, sales, and service opportunities.
● Join a collaborative, people-centered culture in a stable and growing industry.

If you’re passionate about engineering, process optimization, and solutions that make an
impact, HTMS is where your skills meet opportunity.


Hi-Technology Machineries and Solutions OPC

Are you hands-on problem solver who loves working with advanced machinery? Join HTMS, a leading provider of food processing equipment in the Philippines, and be a part of a Team that keeps top customers like CDO Foodsphere, Virginia Food Inc., Frabelle Corp, Purefoods Hormel.

<ul>
	<li>Installation &amp; Commissioning – Set up, configure, and commission new equipment at customer locations.</li>
	<li>Maintenance &amp; Repair – Perform regular preventive maintenance, diagnose issues, and carry out necessary repairs.</li>
	<li>Troubleshooting – Identify and resolve technical problems through diagnostic tests and hands-on repair work.</li>
	<li>Customer Support – Provide prompt technical assistance, address customer inquiries, and ensure client satisfaction.</li>
	<li>Documentation – Maintain accurate records of service activities, repairs, and maintenance work.</li>
	<li>Collaboration – Work closely with engineering, sales, and support teams to meet customer needs.</li>
	<li>Quality &amp; Safety Compliance – Ensure all services meet quality benchmarks and comply with safety regulations.</li>
</ul>

Service Technician

Brand Manager is responsible for developing and executing strategic initiatives to launch and grow

the brand portfolio of PL Aguila Manufacturing Inc., specifically for a new line of canned sparkling drinks

and a mid-range line of processed meats. The role involves brand development, market positioning,

and cross-functional collaboration to ensure successful product launches and sustained market grow

Brand Manager

CRT Aroma Philippines Inc. is a company dedicated to the commercialization of quality fragrances and flavours for the industry nationwide.

The organization is focused on consistently achieving the full satisfaction of our customer's needs, meeting their expectations through business strategies that will strengthen our position in the market.

CRT Aroma Philippines Inc.

<ul>
	<li>Develop and manage brand presence across online platforms such as (not limited to) Facebook, Instagram, and Tiktok to amplify visibility and engagement.</li>
	<li>Design and refine marketing materials including flyers, brochures, and pitch presentations to support initiatives.</li>
	<li>Identify, pursue and convert high-potential leads. Cultivate strategic partnerships and generate revenue opportunities.</li>
	<li>Monitor industry trends, identify gaps, and propose actionable strategies to stay ahead in the market.</li>
	<li>Serve as a liaison between cross-functional teams, including marketing, technical, and operations.</li>
	<li>Ensure all client communication reflects the compnay's tone, storytelling style, and commitment to authenticity that delivers clear, compelling value.</li>
	<li>Attend client meetings, deliver compelling presentations, and maintain strong relationships with key stakeholders.</li>
	<li>Collaborate with the Sales team to support conversion efforts and drive overall sales performance.</li>
	<li>Conduct market research and competitor analysis to inform decision-making and strategic planning.</li>
	<li>Assist the Head of Business Development with miscellaneous tasks, including research, coordination, and reporting.</li>
</ul>

Business Development Executive

UTAK POS (www.utak.ph) is one of Asia's leading Cloud POS + Inventory Management Fintech Start-ups, helping business owners manage their real-time sales, inventory, employee attendance, and much more, and all you need is a tablet and subscription! We even provide a FREE e-commerce platform, so they can take your business online and get your own website to start accepting orders and payments!

We're also an award-winning, proudly Filipino Fintech Start-up built from scratch in Manila to support MSMEs (Micro, Small, and Medium Enterprises) with affordable technology solutions like cloud-based POS (point of- ale) inventory, time attendance, and e-commerce software on an iPad/Tablet or phone. Our social mission and advocacy is to help local businesses grow, so they can create more jobs, which reduces poverty and supports the local economy.

We serve thousands of clients across the Philippines in industries as diverse as cafes, restaurants, food kiosks, franchises, milk tea stores, retail, services, pharmacies, spas, groceries, and sari-sari stores.

Our work culture is friendly, fun, entrepreneurial, and humble. We believe in continually training, rewarding, encouraging, and supporting every member of our team to realize their full potential and become the best version of themselves. If that sounds like a company you would be interested in working at, do come and join us!

UTAK POS

<ul>
	<li>Deliver persuasive product pitches to leads during Zoom meetings</li>
	<li>Tailor pitches to address client needs and handle objections effectively</li>
	<li>Conduct regular follow-ups with leads to aim for conversions</li>
	<li>Provide additional information and support as needed to nurture leads</li>
	<li>Foster strong client relationships to enhance satisfaction and retention</li>
	<li>Ensure successful onboarding of clients onto the UTAK POS platform</li>
	<li>Assist clients with questions, concerns, and product usage throughout their journey</li>
	<li>Track lead interactions and update lead information accurately</li>
	<li>Effectively communicate the value and benefits of UTAK POS to potential clients</li>
	<li>Provide timely and effective solutions to client inquiries and issues</li>
	<li>Collaborate with the team to develop strategies for achieving sales goals</li>
	<li>Consistently meet or exceed assigned sales quotas and targets (acquire 35 new clients monthly)</li>
	<li>Support the team in maintaining clean and organized records</li>
</ul>

Training Facilitation

Point of Sale Terminal

Digital Marketing

Market Research

Sales Development Representative

Business Development Manager (BDM) is responsible for identifying, developing, and managing new business opportunities across multiple sales channels, including retail, food service, and distribution. 
 

The role focuses on expanding PL Aguila Manufacturing Inc.’s market footprint by prospecting new clients, opening emerging channels, and building strategic partnerships that drive sustainable revenue growth. The BDM plays a pivotal role in developing new customer segments, business models, and partnership ventures, ensuring alignment with company goals on innovation, profitability, and market expansion.

Business Development Manager

facebook.com/ImpactTrainingConsultancy

IMPACT Training & Consultancy is a company committed to the advancement and excellence of its multi-national clients across several industries. We run nation-wide operations by a team of dynamic and highly competent individuals who aim to make an impact on each of our clients’ organizations. We do this by strengthening and intensifying their capabilities through effective training, management planning, analysis, and implementations.

IMPACT offers career opportunities across several workforces, providing a unique career experience depending on your skills, career goals and personal learning objectives.

IMPACT - Training / Marketing / Consulting

The Account Management Executive communicates with food and store owners or partners to understand their needs to resolve complaints and prevent additional issues by proposing and implementing process improvements.

<ul>
	<li>Build strong and lasting relationships with customer/partners based on trust and respect.</li>
	<li>Liaise with internal departments to facilitate partner’s fulfillment and grow partners’ business and revenue through offering marketing promos and expansion.</li>
	<li>Identify and understand partners’ business needs to be able to customize product offerings.</li>
	<li>Expand partner merchants’ business by offering other products and services to further create partnership value.</li>
	<li>Keep accurate and updated records of account related information.</li>
	<li>Maintain updated knowledge of company products and services.</li>
</ul>

Account Management Executive CEBU

Accountabilities

A. Inventory Record Accuracy

 Ensures that all inventory transactions are completely recorded in the system such as purchases,

 Return to Vendor, disposal/damages, and other inventory adjustments.

 Ensure the accuracy of inventory records, including reconciliation of data between financial

system and operation’s system.

 Ensures that necessary copies of rtvs, Merchandise Disposal Slip (mds) and sales summary

reports are distributed to concerned parties monthly.

 Implements an effective filing system of all records to facilitate swift retrieval of documents when

needed.

 Assists in month-end and year-end closing.

 Assist in the preparation of financial reports related to inventory and costs (e.g., cost of goods

sold (cogs), margin analysis).

 Prepares regular inventory listings, especially year-end inventory list for submission to the bir.

B. Cost Accounting Efficiency and Accuracy

 Counterchecks debit/credit memo and endorses approval by superior and submits to

accounts payable.

 Counterchecks accuracy of consignment/concessionaire sales report, if applicable.

 Counterchecks accuracy of cost for mts, rtv, dms, Pilfered items and other inventory

transactions.

 Coordinate with the other departments if there’s a need for cost validation.

C. Others

 Operates selected equipment used by the department such as laptops, printers, etc. in an

efficient and safe manner.

 Participates in periodic and annual cyclic count of inventory in the store/warehouse when

necessary and as directed by the superiors.

 Identify areas for improvement in inventory management and cost accounting processes and

recommend and implement corrective actions to enhance efficiency and accuracy.

 Performs other related duties as may be assigned either in support of divisional goal attainment

or for own personal or professional training, education and development as planned by the

superior.

IV. Critical Challenges

 Accuracy of data entered in the system.

 Timeliness and accuracy of various cost accounting &amp; inventory reports.

 Handling employee conflict, motivating and uplifting their morale.

Inventory & Cost Accounting Analyst

Get Hooked 360 is a Philippines-based digital marketing agency committed to drive businesses forward by making smart and creative campaign ideas come to life.

Our mission is to empower brands to succeed through practical, flexible, and efficient use of digital that transforms brand awareness to brand advocacy.

We offer end-to-end digital marketing tools and solutions to suit business needs. Strategy, creatives, media, community management and technology are developed in-house allowing us to offer our services with better flexibility, competitiveness and customization.

Why Work With Us?

Our strength lies in years of experience in corporate marketing, creative servicing and information technology honing our skills to understand your brand and business objectives and choose the right messaging, digital tools, and channel to strengthen your digital presence and get to your target market.

Be Part Of Our Team

Get Hooked 360 strives to nurture a healthy and supportive work environment where everyone can thrive, enjoy rewarding personal relationships and work according to their abilities.

Redefining the working environment of an agency, we believe that the role of both the management and its employees working together results in not only productive business outcomes but also relationships where the overall wellbeing of everyone is valued and encouraged.

We value malasakit and we have a heart for our customers and our people.

We believe that when we take care of our people, our people naturally takes care of our organization.

We love life within and beyond work.

Get Hooked 360, Inc.

A Senior Multimedia Artist is someone with high level skill and mastery on graphic imaging technologies to produce creative materials. The role is needed for production of assets with particular focus on, but not limited to, digital and dynamic materials.

 
Who will you be making assets for?

We have a wide range of clients – from popular pharmaceutical brands to lesser-known niche medications, restaurants and FMCG food brands, skin care and feminine care brands, and “masa” brands encountered every day. You’ll have the opportunity to work on creative content executions for these brands and occasionally be involved in ideating for their campaigns as well.

What types of creative output/involvement will be required from you?

<ul>
	<li>Key visuals for minor to major marketing campaigns</li>
	<li>Static and dynamic materials that would make use of knowledge on design fundamentals (balance, typography, colors, creativity), technical skills (vector illustration, image manipulation, video editing, etc), and knowledge on varied and emerging digital platforms (Tiktok, IG, etc)</li>
	<li>Engagement with the team for briefings, alignments, brainstormings, and presentations</li>
	<li>Creative proposal materials/supplements such as storyboards, mood/concept board, rationale, etc</li>
	<li>Other brand assets like logos, brand guide, templates, etc</li>
	<li>Possible involvement in production (i.e. overseeing / attending pre and post prod meetings, joining photo/video shoot, etc)</li>
	<li>Possible mentoring of junior artists</li>
	<li>Perform other related duties as required or assigned 
	 </li>
</ul>

Senior Multimedia Artist

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups.

MedGrocer

MedGrocer's digitally-enabled medicine programs, telehealth services, and corporate clinic medical staff work with hundreds of employers and pharma companies to improve the physical and mental health of over one million Filipinos every year.

Here at MedGrocer, you will contribute to innovative healthcare solutions that enhance accessibility and efficiency. Collaborate with a diverse team on impactful projects that improve lives while fostering your personal and professional growth.

The Nutritionist monitors and advises patients on their health and nutritional needs. They collaborate with different teams to ensure the best experience for our patients.

Key Responsibilities

<ul>
	<li>
	Counsel patients on their nutritional needs in conjunction with their current treatment
	</li>
	<li>
	Interview patients to develop an in-depth understanding of their lifestyle (e.g., 24-hour food recall, medical history, physical activities)
	</li>
	<li>
	Develop customized dietary plans and recommendations based on patient needs
	</li>
	<li>
	Attend to patient requests and coordinate with various teams
	</li>
	<li>
	Monitor patient progress and maintain accurate records
	</li>
</ul>

 

Perks and Benefits

<ul>
	<li>Medicine Subsidies: Quarterly medicine vouchers for use on our website.</li>
	<li>Paid Time Off: Paid leaves to rest, recharge, and attend to personal priorities.</li>
	<li>Performance Incentives: Recognition through promotion opportunities and performance-based bonuses.</li>
	<li>Growth and Impact: A clear path for professional development and the opportunity to make a tangible impact on patient health.</li>
</ul>

Nutritionist | Makati

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

<h3>Summary of Work Activites and Responsibilities:</h3>

The Administrative and Operations Assistant IV provides administrative, clerical, and operations support in the day-to-day opeartions of the Office and the AAG Museum Shop.

 

<h3>Main Duties and Responsibilities:</h3>

I. Frontline Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned.
	<ul>
		<li>Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion</li>
		<li>Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner</li>
	</ul>
	</li>
	<li>Handles the processing of museum admission and guided tour transactions, including verification of guest details, issuance of tickets, and recording of payments and attendance
	<ul>
		<li>Updates and maintains daily and monthly visitor reports and guest information using the guest profiler system</li>
	</ul>
	</li>
</ul>

<h3>II. Museum Shop Operations Support</h3>

<ul>
	<li>Collects and verifies payments for the AAG Museum Shop to ensure accuracy and proper recording
	<ul>
		<li>Coordinates with the Office of the Bursar for the generation and release of official receipts for purchases</li>
		<li>Prepares the daily feees collection report and consolidates merchandise sales balance sheets and income statements</li>
		<li>Prepares montly and quarterly sales reports for consignors</li>
	</ul>
	</li>
	<li>Assists in coordinating with the consignors with regard to price adjustments, restocks, ingress/egress of merchandise</li>
	<li>Monitors the inventory of supplies and resources of the AAG Museum Shop regularly and ensures they are replenished, properly stored, and in good working condition</li>
	<li>Organizes the item display in the AAG Museum Shop</li>
</ul>

III. Administrative Support

<ul>
	<li>Handles coordination and logistical support requirements for meetings, office activities, and events (e.g. lectures, workshops, exhibition openings)
	<ul>
		<li>Prepares materials/equipment, reserve venues, secures participation, arranges food catering, and transportation requirements</li>
	</ul>
	</li>
	<li>Monitors and consolidates media coverage of the AAG's exhibitions and programs for documentation and reporting prurposes</li>
	<li>Monitors inventory of brochures, tickets, and other promotional materials at the front desk and exhibition spaces, and requests for replenishment whenever necessary</li>
</ul>

IV. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Administrative and Operations Assistant IV

Summary of Work Activities and Responsibilities:

Under the supervision of the Assistant Director, UDPO, the Compliance Officer for Privacy II is responsible for compliance management, incident management, and complaints resolution in support of the operations of the Office. The position also performs research and capacity building, and office management support.

 

Main Duties and Responsibilities: 
 
I. Compliance Management

<ul>
	<li>Registers the University’s data processing systems with the National Privacy Commission (NPC), and notifies the agency of any automated decision-making system of the University</li>
	<li>Monitors the data protection concerns of other offices in the University, as assigned by the Assistant Director</li>
	<li>Coordinates with various stakeholders (e.g. NPC, other data protection authorities, regulators, etc.) during compliance checks, data protection-related cases, investigations, and other similar activities</li>
	<li>Coordinates with both internal and external stakeholders when carrying out data protection-related work</li>
	<li>Assists in organizing and preparing preparatory and consultative meeting with stakeholders</li>
	<li>Prepares materials, reserves venues, and orders food for meetings headed/organized by the Office</li>
	<li>Coordinates arrangements for guests of the Office (e.g. parking slots, entry, egress, etc.)</li>
</ul>

II. Incident Management and Complaints Resolution

<ul>
	<li>Prepares Security Incident Response Team Assessment Reports and submits to the Assistant Director for review and approval</li>
	<li>Coordinates with University offices/units when addressing security incidents or data protection-related complaints</li>
	<li>Gathers information and materials on data privacy, data protection, and other related topics when resolving issues/concerns encountered by the University that involve data privacy</li>
	<li>Drafts responses for the resolution of common data protection-related issues and inquiries</li>
	<li>Reviews and drafts data sharing agreements, subcontracting or outsourcing agreements, and other similar contracts relating to data protection</li>
	<li>Monitors the data protection concerns of other offices/units of the University and provides advice as needed</li>
</ul>

III. Research and Capacity Building

<ul>
	<li>Coordinates with various stakeholders in the resolution of policy questions and other legal issues relative to data protection</li>
	<li>Analyzes news and reports on issues and provides advice on their anticipated impact/s on the data protection framework of the University</li>
	<li>Serves as a resource speaker on topics involving data protection in trainings, workshops, and similar activities</li>
	<li>Prepares information, education, and communication materials on data protection</li>
	<li>Monitors the news for key data protection issues that may affect or impact the University</li>
	<li>Collects, analyzes, drafts, and reviews internal and external policies relating to data privacy and submits to the Assistant Director for review</li>
</ul>

IV. Office Management Support

<ul>
	<li>Attends meetings, conferences, hearings, consultations, and other similar work-related events on behalf of the Office</li>
	<li>Prepares minutes of the meeting, progress reports, post-activity reports, and other documentation materials for events or activities involving the Office</li>
	<li>Takes photos and audio recordings of events or activities where the Office is involved</li>
	<li>Prepares office-related materials such as memoranda, templates, activity designs, concept notes, studies, and slide presentations and submits to the Assistant Director for review</li>
</ul>

V. Performs other work-related tasks as may be required by the Immediate 
Supervisor and authorized representative.

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