The Doing Co partners with growth-minded business owners to provide highly skilled remote Filipino VAs across admin, operations, digital
marketing, and more. By sourcing, hiring, and onboarding a remote team, and providing ongoing management, we transform businesses into a
well-structured, self-sustaining operation that enables business owners to focus on what they love - their business!

The Doing Co Limited

<h2>General Admin (Operations) VA - remote role</h2>

<h3>The Position</h3>

We’re looking for a superstar General Admin (Operations) VA to support a leading Australian design-and-construct studio. This full-time, remote role is primarily focused on administration, project coordination, procurement, and compliance support. You’ll work closely with the business owner (EA-style) to keep everything running smoothly across projects, suppliers, and financial admin.

If you thrive on detail, organisation, and helping a business run efficiently, apply now!

<h3>What we’re looking for</h3>

<ul>
	<li>Skilled in admin and operations; construction or interior background is a plus.</li>
	<li>Confident and capable VA with a proactive, energetic approach.</li>
	<li>High attention to detail; loves accuracy, tracking, and organisation.</li>
</ul>

If you’re the VA we’re looking for, then apply now!

<h3>The Details</h3>

Job Location: Remote, work from home. 
Company Location: Australia 
Job Type: Full-time, 40 hours per week. 
Hours (Philippine Time): 7:00 am – 3:30 pm PHT 
 

<h3>Main Responsibilities</h3>

General Admin &amp; Operations

<ul>
	<li>Manage inboxes and calendars, respond using templates, flag urgent matters, and follow up on quotes, orders, and invoices.</li>
	<li>Manage schedules and calendars, including project deadlines, supplier timelines, and reminders.</li>
	<li>Maintain organised digital folders and documentation (intranet/SOPs, Buildertrend records).</li>
	<li>Handle subcontractor compliance admin (PCBU/insurance checks, expiries, and renewals).</li>
	<li>Support procurement: raise and track POs from designer schedules, confirm acknowledgements, follow up on ETAs.</li>
	<li>Support invoicing and accounts admin; perform checks to reduce errors and missed billings.</li>
	<li>Liaise with clients, suppliers, and contractors to ensure timely responses and updates.</li>
</ul>

Website &amp; Content Support

<ul>
	<li>Upload completed projects and updates to the WordPress website (following strict SOPs).</li>
	<li>Repurpose and organise supplied content/images for website and internal use.</li>
</ul>

Software Skills

<ul>
	<li>Proficient in Microsoft Outlook, Google Drive, Excel, Word, Zoom, Slack, Loom, and task trackers (Asana/ClickUp or similar).</li>
	<li>Familiarity with Buildertrend (or similar project/construction management systems).</li>
	<li>Basic experience with WordPress for project uploads.</li>
	<li>Familiarity with Xero or similar for invoice/admin support is desirable.</li>
</ul>

We want to hear from you if you have…

<ul>
	<li>3–4 years’ experience as a General Admin and Operations VA, working directly for an international client - in the US, Australia, and/or the UK. No BPOs please.</li>
	<li>Construction or project background is desirable.</li>
	<li>Confidence handling the responsibilities above.</li>
	<li>Strong English communication skills (written &amp; verbal).</li>
	<li>High attention to detail and strong organisational skills.</li>
	<li>Ability to thrive in a fast-paced, remote environment.</li>
</ul>

You must also be someone that is…

<ul>
	<li>Friendly, confident, and proactive in communication.</li>
	<li>Comfortable giving and receiving feedback.</li>
	<li>Flexible and adaptable when priorities shift.</li>
	<li>Self-motivated, not afraid to speak up or suggest better ways.</li>
	<li>Incredibly organised, detail-oriented, and proactive.</li>
</ul>

This role is not for you if you…

<ul>
	<li>Lack a dedicated remote workspace or structure for full-time work.</li>
	<li>Are seeking short-term employment or have another job.</li>
	<li>Struggle with accuracy or attention to detail.</li>
</ul>

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