AvantePH Staffing and Consultancy Inc. is a dynamic human resources and business solutions provider dedicated to helping companies build strong, reliable teams. We specialize in recruitment, staffing, and HR support services tailored to meet the unique needs of each client across various industries. With a focus on efficiency, quality, and long-term partnerships, AvantePH delivers end-to-end solutions—from sourcing top talent to ensuring compliance and workforce optimization—empowering businesses to grow and succeed.

AvantePH Staffing and Consultancy Inc

The Category Manager is responsible for managing assigned product categories (food and non-food), driving sales growth, optimizing product assortment, and ensuring effective inventory and supplier management. The role requires strong analytical skills, market awareness, and execution of category strategies aligned with business objectives.

 

Key Responsibilities

Category Management

<ul>
	<li>Manage and oversee assigned categories (e.g., snacks, beverages, personal care, household items, general merchandise).</li>
	<li>Develop and execute category strategies to achieve sales, margin, and inventory targets.</li>
	<li>Analyze sales performance, market trends, and customer behavior to identify opportunities.</li>
</ul>

Product Selection &amp; Merchandising

<ul>
	<li>Curate product assortment based on consumer demand and market trends.</li>
	<li>Ensure proper product placement, planograms, and in-store visibility.</li>
	<li>Coordinate promotions, pricing strategies, and seasonal campaigns.</li>
</ul>

Supplier &amp; Vendor Management

<ul>
	<li>Liaise with suppliers for product sourcing, negotiations, and promotions.</li>
	<li>Monitor supplier performance, pricing, and delivery timelines.</li>
	<li>Identify and onboard new vendors to expand category offerings.</li>
</ul>

Inventory &amp; Supply Chain

<ul>
	<li>Monitor stock levels, turnover rates, and minimize stockouts or overstocking.</li>
	<li>Collaborate with supply chain and store operations to ensure product availability</li>
	<li>Manage product lifecycle including new product introductions and discontinuations.</li>
</ul>

Sales &amp; Performance Analysis

<ul>
	<li>Track category KPIs such as sales, margins, shrinkage, and inventory turnover.</li>
	<li>Prepare regular reports and insights for management.</li>
	<li>Recommend corrective actions to improve underperforming categories.</li>
</ul>

Market &amp; Competitor Analysis

<ul>
	<li>Conduct regular competitor benchmarking and store visits.</li>
	<li>Stay updated on industry trends, pricing strategies, and new product innovations.</li>
</ul>

Category Manager

CRT Aroma is passionate about transforming your bold ideas into market-ready fragrance, flavour, and ingredient solutions.

From the initial brief to the final shelf, we walk with you as a trusted partner – helping you create products that leave a lasting impression and build meaningful connections with your customers.

CRT Aroma is ISO 9001:2015 certified – not just a badge, but a reflection of our unwavering commitment to quality, consistency, and continuous improvement. Every process is built on efficiency, accountability, and reliability, anchored in a legacy of compliance you can trust.

CRT Aroma Philippines Inc.

Sales and Business Development

<ul>
	<li>Develop and execute sales strategies to achieve revenue and profitability targets.</li>
	<li>Identify and pursue new business opportunities within the food, beverage, and related industries.</li>
	<li>Expand the customer base through prospecting, networking, and referrals.</li>
	<li>Manage the entire sales cycle, from lead generation to contract negotiation and closing.</li>
</ul>

Product Promotion

<ul>
	<li>Present and demonstrate flavor products and applications to customers.</li>
	<li>Coordinate product sampling, trials, and technical presentations.</li>
	<li>Work closely with Technical teams to develop customized flavor solutions.</li>
</ul>

Account Management

<ul>
	<li>Build and maintain long-term relationships with key customers.</li>
	<li>Understand customer needs and recommend appropriate flavor solutions.</li>
	<li>Conduct regular client visits to strengthen partnerships and identify new opportunities.</li>
</ul>

Flavour Sales Manager

Vision
To reach, inspire and uplift lives of every Filipino in the country by aiming to be the premier manufacturer and provider of a large variety of economical but high quality marketable food products and upholding the highest standards of a food manufacturing company striving to perpetuate continuous improvement.

Mission
Employees: Provide excellent working environment, nurturing their values, inspiring and enhancing each individual to be the best person they can be
Business Partners: Develop excellent mutual relationship with our suppliers and customers creating lasting value
Society: Uplift and enrich lives of Filipinos by providing them large selection of marketable, great-tasting and profitable food products
Portfolio: Constantly developing new food products that satisfy Filipino's needs, developing new trends and making an impact in the food industry
Productivity: To be an effective and efficient fast-moving organization
God: To inspire people to live closer and conscious with the words of God inside and outside the company

Doxo Ingredients, Inc.

<ul>
	<li>Analysis of raw materials and finished goods</li>
	<li>Assist in the implementation of GMP</li>
	<li>Prepares COA and other technical/ product documents</li>
	<li>Assist in handling non-conformance and other customer complaints</li>
	<li>Assist in the implementation of the food safety system of the company</li>
	<li>May be assigned to do other related Quality Control tasks from time to time.</li>
</ul>

QC Technologist

Monde Nissin Corporation has been giving Filipino consumers quality products and service for the past 45 years. The company has consistently been among the top corporations in the Philippines and is considered as one of the industry leaders in both noodles and biscuits product categories with well-loved Filipino brands such as Lucky Me! Instant Noodles, Nissin Wafer, Nissin Butter Coconut, Eggnog, Skyflakes and the like.

Monde Nissin's subsidiaries include Monde M.Y. San, manufacturer of iconic biscuit brands SkyFlakes and Fita; Monde Nissin Thailand; Monde Nissin Singapore, and Monde Nissin Australia, comprising the businesses Black Swan, Nudie, and Menora Foods.  

Get to know us more! Visit our website at www.mondenissin.com

Monde Nissin Corporation

Analyzes and evaluates the effectiveness of food safety and quality systems for supplier quality development and validation of in-process products and processes. Plans and directs the workflow of the group on a daily basis. Investigates quality problems and recommend correction, corrective or preventive solutions.

Quality Assurance Specialist

Key Responsibilities:

Compliance Management

<ul>
	<li>Ensuring accurate product descriptions, labeling, shelf-life declarations, and certificate of analysis (COA) documentation align with local importation laws.</li>
</ul>

Critical Agency Liaison

<ul>
	<li>Securing immediate clearances from specialized regulatory bodies like the Food and Drug Administration (FDA), alongside standard Bureau of Customs (BOC).</li>
</ul>

Perishable &amp; High-Volume Logistics

<ul>
	<li>Prioritizing cold-chain or time-critical shipments to prevent detention fees and inventory stockouts in retail stores.</li>
</ul>

Liaison Officer

Supima Holdings, Inc. is one of the company under the TTC Group of Companies compose of Tosen Foods, Inc., Century Container Corporation, Akian Food Processing Corp, Bicutan Container Corp and Cencon Packaging. Supima Holdings, Inc. is engage in mall operation and warehouse leasing. Other companies are mainly engage in Food Manufacturing and Processing and Can Manufacturing.

Supima Holdings, Inc.

Tosen Foods Inc., a food manufacturing company, is seeking an experienced Supply Chain Manager to join our dynamic team in Meycauayan City Bulacan. In this full-time position, you will play a crucial role in optimising our end-to-end supply chain operations and ensuring the efficient delivery of our high-quality food products to our customers.

What you'll be doing

<ul>
	<li>Develop and implement effective strategies to manage the procurement, warehouse, inventory, and distribution of raw materials and finished goods</li>
	<li>Liaise with suppliers, logistics providers, and internal teams to streamline supply chain processes and minimize disruptions</li>
	<li>Analyse data, identify trends, and recommend process improvements to enhance supply chain efficiency and responsiveness</li>
	<li>Collaborate with cross-functional teams to align supply chain activities with overall business objectives</li>
	<li>Manage and mentor a team of supply chain professionals to drive continuous improvement</li>
	<li>Ensure compliance with relevant industry regulations and internal policies</li>
</ul>

Supply Chain Manager

The Cold Storage Warehouse Supervisor is responsible for overseeing the day-to-day operations of the cold storage warehouse to ensure the safe, accurate, and efficient receipt, storage, inventory management, and dispatch of frozen and chilled products. The role ensures compliance with food safety standards, inventory accuracy, warehouse efficiency, and occupational health and safety requirements while leading warehouse personnel to achieve operational objectives.

Cold Storage Warehouse Supervisor

MHE is the material handling division of Jebsen & Jessen Group. We are a leading provider of industrial and material handling products, services, and solutions. MHE provides a complete range of services for its industrial and material handling products, including manufacturing, engineering, renting, trading, supplying, and servicing of a wide range of industrial and material handling products, including dock levellers and door systems, mechanical car park systems, building maintenance units, boom lifts and aerial work platforms, warehouse trucks and lift systems, among others.

The Jebsen and Jessen Group has over 2,800 employees who are dedicated to providing our customers with the best possible service and currently MHE operates in Australia, Indonesia, Malaysia, the Philippines, Singapore, Thailand and Vietnam.

With more than 50 years of experience in industrial and material handling products, we are committed to work with you in providing customised material handling solutions that meets your business needs and goals.

Jebsen & Jessen Technology Philippines Inc.

Jebsen & Jessen Ingredients is a leading distributor and solutions provider of specialty chemicals and life science ingredients in Southeast Asia. We connect global technology leaders with manufacturers to deliver more than just products — we offer tailored solutions to formulation, material, and process challenges. With over 60 years of regional experience and teams on the ground in Indonesia, Malaysia, Myanmar, the Philippines, Singapore, Thailand, and Vietnam, we bring deep local knowledge and hands-on technical support to every project. Our seven business lines span Coating & Resins, Plastics & Rubber, Performance Chemicals, Feed, Food, Pharmaceuticals, and Personal Care. Known for our professionalism, reliability, and long-standing partnerships, we’re here to help our customers innovate and grow.

Jebsen & Jessen Ingredients (P) Inc.

Responsibilities

<ul>
	<li>Initiate, promote and develop sales opportunities for the assigned products and to achieve the desired growth in business volume reflected in the Company’s sales and income budget.</li>
	<li>Prepare sales plans and secure orders for the Company’s products, solutions and services, and to achieve the sales and income targets as assigned.</li>
	<li>Identify and establish new customers as well as new business opportunities to ensure successful market penetration.</li>
	<li>Plan and conduct technical seminars or solutions/product demonstration to prospective customers in a professional and high-quality manner.</li>
	<li>Conduct regular visits to customers; establish healthy customer relations and cement strong relationships that support long-term sales objectives. Undertake consciousness and receptiveness to their needs, market trends and new products launched by competitors. Provide prompt updates to the Department Manager to initiate counter strategies.</li>
	<li>Prepare product costing and to work out quotations for customers.</li>
	<li>Attend to customers’ complaints and enquiries with professionalism and integrity.</li>
	<li>Submit periodic sales report and activities plan with the most updated order closing date to the Department Manager. Also, to report problems encountered on a regular basis.</li>
	<li>Attend all necessary project site meetings when required in order to ensure smooth hand-over.</li>
	<li>Responsible to follow up on all sales made by monitoring and ensuring all collections are within credit terms granted by the Company</li>
	<li>Ensure compliance with the Company’s Quality Management System as well as the Group’s and Company’s Environment, Health and Safety (EHS) policies and safe work procedure.</li>
</ul>

Senior Sales Executive

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

I. Frontline and Office Management Support 
● Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face to face, online, phone, office email) and coordinates the flow of information 
● Receives and records Office correspondences and communication 
materials and carries out appropriate actions

<ul>
	<li>Collates and organizes incoming correspondences and requests addressed to the Director</li>
	<li>Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed</li>
</ul>

● Handles coordination and logistical support requirements for meetings, 
events, and activities

<ul>
	<li>Prepares materials, reserves venues, and orders food for meetings</li>
	<li>Coordinates arrangements with the Campus Safety and Mobility Office for guests of the Office (e.g. parking slots, entry, egress, etc.)</li>
	<li>Takes minutes of meetings</li>
</ul>

● Updates office database and maintains files and records of correspondences, documents and other materials 
● Maintains pertinent files and records (e.g. disbursements, contracts, purchase requisitions, agreements, etc.) and facilitates disposal of old files and records according to University guidelines 
● Oversees the physical upkeep of the office, and ensures that job orders for various equipment repair and maintenance services are properly coordinated 
● Ensures that office supplies and resources are replenished, properly stored, and in good working condition

<ul>
	<li>Monitors the inventory of office supplies and resources regularly</li>
	<li>Orders and purchases office supplies/equipment</li>
</ul>

● Prepares attendance and leave reports of UBAO employees for submission to HR for processing

 
II. Business Development Support 
● Provides various administrative and logistical support in generating 
revenues for the University (i.e. long and short term rental income from 
University properties, royalties from licensing of University trademarks, 
concession income, etc.)

<ul>
	<li>Prepares documents such as contracts, trademark licensing agreements, and Memorandums of Agreements for facility rentals, etc. and routes for necessary approvals</li>
	<li>Coordinates with various stakeholders (e.g. concessionaire coordinators, cooperative stores, suppliers, school units, etc.) and provides assistance for concerns and inquiries</li>
	<li>Coordinates with the Student Uniform Committees of Basic Education, and prepares purchase requisitions for school and PE uniforms</li>
</ul>

● Provides updates on the status of purchase orders, deliveries, inventories, etc. 
● Attends and documents committee meetings with the different school units and clients, and provides updates

<ul>
	<li>Processes payments for retainers and other legal fees for application of University trademarks through the Central Accounting Office Payment Systems</li>
	<li>Coordinates with various University offices/units for logistical requirements and other arrangements for events (during facility rentals)</li>
	<li>Sends billing statements to clients and concessionaires and monitors collection of use of facility and concession fees and utilities</li>
	<li>Prepares summary reports of concessionaire income, rental revenues, and scholarship grants and submits the reports to the Director</li>
	<li>Manages concessionaire directory and populates the database accordingly</li>
</ul>

III. Performs other work-related tasks as may be required by the immediate 
supervisor and authorized representative.

Administrative Assistant | University Business Affairs Office

Summary of Work Activities and Responsibilities: 
The Administrative Assistant IV provides frontline, administrative and business development support in the day-to-day operations of the Office.

 

Main Duties and Responsibilities 
I. Frontline and Office Management Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records Office correspondences and communication materials and carries out appropriate actions</li>
	<li>Handles coordination and logistical support requirements for meetings, events, and activities</li>
	<li>Updates office database and maintains files and records of correspondences, documents and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy</li>
	<li>Maintains pertinent files and records (e.g. disbursements, contracts, purchase requisitions, agreements, etc.) and facilitates disposal of old files and records according to University guidelines</li>
	<li>Oversees the physical upkeep of the office, and ensures that job orders for various equipment repair and maintenance services are properly coordinated</li>
	<li>Ensures that office supplies and resources are replenished, properly stored, and in good working condition
	<ul>
		<li>Monitors the inventory of office supplies and resources regularly</li>
		<li>Orders and purchases office supplies/equipment</li>
	</ul>
	</li>
	<li>Prepares attendance and leave reports of employees for submission to HR for processing</li>
</ul>

II. Business Development Support

<ul>
	<li>Provides various administrative and logistical support in generating revenues for the University (i.e. long and short term rental income from University properties, royalties from licensing of University trademarks, concession income, etc.)</li>
	<li>Prepares documents such as contracts, trademark licensing agreements, and Memorandums of Agreements for facility rentals, etc. and routes for necessary approvals</li>
	<li>Coordinates with various stakeholders (e.g. concessionaire coordinators, cooperative stores, suppliers, school units, etc.) and provides necessary assistance for concerns and inquiries</li>
	<li>Coordinates with the Student Uniform Committees of Basic Education, and prepares purchase requisitions for school and PE uniforms</li>
	<li>Provides updates on the status of purchase orders, deliveries, inventories, etc.</li>
	<li>Attends and documents committee meetings with the different school units and clients, and provides updates as needed
	<ul>
		<li>Processes payments for retainers and other legal fees for application of University trademarks through the Central Accounting Office Payment Systems </li>
		<li>Coordinates with various University offices/units such as Central Facilities Management Office, CSMO, Office for Food Safety and Quality Assurance, and UMCO for logistical requirements and other arrangements for events (during facility rentals)</li>
		<li>Sends billing statements to clients and concessionaires and monitors collection of use of facility and concession fees and utilities</li>
		<li>Prepares summary reports of concessionaire income, rental revenues, and scholarship grants for the different school units and submits the reports to the Director</li>
		<li>Manages concessionaire directory and populates the database accordingly</li>
	</ul>
	</li>
</ul>

III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative.

Administrative Assistant | UBAO

Summary of Work Activities and Responsibilities:

Under the supervision of the Assistant Director, UDPO, the Compliance Officer for Privacy II is responsible for compliance management, incident management, and complaints resolution in support of the operations of the Office. The position also performs research and capacity building, and office management support.

 

Main Duties and Responsibilities: 
 
I. Compliance Management

<ul>
	<li>Registers the University’s data processing systems with the National Privacy Commission (NPC), and notifies the agency of any automated decision-making system of the University</li>
	<li>Monitors the data protection concerns of other offices in the University, as assigned by the Assistant Director</li>
	<li>Coordinates with various stakeholders (e.g. NPC, other data protection authorities, regulators, etc.) during compliance checks, data protection-related cases, investigations, and other similar activities</li>
	<li>Coordinates with both internal and external stakeholders when carrying out data protection-related work</li>
	<li>Assists in organizing and preparing preparatory and consultative meeting with stakeholders</li>
	<li>Prepares materials, reserves venues, and orders food for meetings headed/organized by the Office</li>
	<li>Coordinates arrangements for guests of the Office (e.g. parking slots, entry, egress, etc.)</li>
</ul>

II. Incident Management and Complaints Resolution

<ul>
	<li>Prepares Security Incident Response Team Assessment Reports and submits to the Assistant Director for review and approval</li>
	<li>Coordinates with University offices/units when addressing security incidents or data protection-related complaints</li>
	<li>Gathers information and materials on data privacy, data protection, and other related topics when resolving issues/concerns encountered by the University that involve data privacy</li>
	<li>Drafts responses for the resolution of common data protection-related issues and inquiries</li>
	<li>Reviews and drafts data sharing agreements, subcontracting or outsourcing agreements, and other similar contracts relating to data protection</li>
	<li>Monitors the data protection concerns of other offices/units of the University and provides advice as needed</li>
</ul>

III. Research and Capacity Building

<ul>
	<li>Coordinates with various stakeholders in the resolution of policy questions and other legal issues relative to data protection</li>
	<li>Analyzes news and reports on issues and provides advice on their anticipated impact/s on the data protection framework of the University</li>
	<li>Serves as a resource speaker on topics involving data protection in trainings, workshops, and similar activities</li>
	<li>Prepares information, education, and communication materials on data protection</li>
	<li>Monitors the news for key data protection issues that may affect or impact the University</li>
	<li>Collects, analyzes, drafts, and reviews internal and external policies relating to data privacy and submits to the Assistant Director for review</li>
</ul>

IV. Office Management Support

<ul>
	<li>Attends meetings, conferences, hearings, consultations, and other similar work-related events on behalf of the Office</li>
	<li>Prepares minutes of the meeting, progress reports, post-activity reports, and other documentation materials for events or activities involving the Office</li>
	<li>Takes photos and audio recordings of events or activities where the Office is involved</li>
	<li>Prepares office-related materials such as memoranda, templates, activity designs, concept notes, studies, and slide presentations and submits to the Assistant Director for review</li>
</ul>

V. Performs other work-related tasks as may be required by the Immediate 
Supervisor and authorized representative.

Compliance Officer for Privacy

Summary of Work Activities and Responsibilities:

The Department Secretary VI provides frontline, administrative, and office management support in the day-to-day operations of the Marketing and Law department in the John Gokongwei School of Management.

Main Duties and Responsibilities:

I. Frontline and Secretarial Support 

<ul>
	<li>Oversees and manages the calendar, meeting, and appointment schedules of the Chair</li>
	<li>Receives and screens incoming and outgoing calls and documents of the Department and responds to inquiries and requests from stakeholders and visitors about the Department’s programs, course curriculum, academic load of students, activities/events, etc.</li>
	<li>Handles communication and information dissemination to relevant stakeholders and offices</li>
</ul>

II. Resource Management Support

<ul>
	<li>Serves as the main custodian for all office equipment, resources, books, publications, and supplies</li>
	<li>Assists the Department Chair in preparing the budget proposal of the department for the fiscal year, and initially drafts the budget reports based on their financial trends and needs</li>
	<li>Manages equipment and supplies in the office, ensuring timely restocking</li>
</ul>

III. Academic and Program Support

<ul>
	<li>Assists the Chair in handling student services and in ensuring the smooth flow of academic procedures according to the guidelines set by the University</li>
	<li>Coordinates schedules and venues of the aforementioned class activities if needed</li>
	<li>Prepares certificates and/or tokens when applicable</li>
	<li>Prepares a draft of the course schedule upon consultation and planning with the Chair</li>
	<li>Assists in the processing of course assignments and load revisions by documenting, monitoring, and disseminating updates and communications to the relevant stakeholders (e.g. OUR, students, faculty, etc.)</li>
	<li>Ensures and monitors the timely submissions of documents to the OUR</li>
	<li>Assists the Chair in the processing of faculty services and concerns</li>
	<li>Assists in sourcing part-time faculty by contacting alumni and former faculty members</li>
</ul>

IV. Coordination and Logistical Support

<ul>
	<li>Provides support in organizing and carrying out department talks, special activities, and school events such as faculty meetings, recruitment efforts (e.g., Open House), and year-end celebrations (e.g., Testimonial Ceremony, Graduation)</li>
	<li>Leads the coordination of logistical requirements for events, programs, and meetings, including but not limited to reserving venues and facilities, arranging food orders, and preparing materials such as promotional items, invitations, certificates, and tokens</li>
	<li>Coordinates with Campus Security and Mobility Office (CSMO) for the preparation of the scheduled events to ensure compliance with campus security protocol and requirements</li>
</ul>

V. Data and Records Management Support

<ul>
	<li>Oversees the safekeeping and organization of all department documents and official records</li>
	<li>Monitors departmental compliance with all the requirements from the Office of the University Registrar (OUR), Office of the Dean, and other University offices</li>
	<li>Maintains data and records of faculty and students (e.g., student applications, grades, personal details; faculty personnel and teaching records/files, evaluations; etc.), in accordance with the University’s Data Privacy policies and guidelines on confidentiality</li>
	<li>Ensures that office records and documents are organized and properly filed for proper turnover</li>
	<li>Assists the Chair in collecting and organizing data, and in preparing and submitting of reports as requested by different offices</li>
</ul>

VI. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Department Secretary for Marketing and Law

The Administrative and Data Protection Assistant VI assists in the day to day operations of the Office and performs administrative as well as secretarial responsibilities. This position also gathers information pertaining to data privacy as may be required by the position.

Main Duties and Responsibilities: 
 
I. Frontline and Secretarial Support

<ul>
	<li>Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion</li>
	<li>Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner</li>
	<li>Disseminates information on conferences, schedules, and deadlines and sends reminders to the Director and other relevant stakeholders</li>
	<li>Oversees and manages the calendar, meeting, and appointment schedules of the Director and the Office</li>
	<li>Takes minutes of meetings and documents key discussions, agreements, and action points</li>
	<li>Serves as the communication link between the UDPO and other University offices, employees, students and other stakeholders</li>
</ul>

II. Resource Management Support

<ul>
	<li>Oversees the physical upkeep of the office and ensures that job orders for various equipment repair and maintenance services are properly coordinated</li>
	<li>Monitors the use of office supplies/equipment, and ensures that these are replenished, properly stored, and in good working condition</li>
	<li>Monitors the inventory of office supplies and resources regularly</li>
	<li>Orders and purchases office supplies/equipment</li>
	<li>Assists the Director in maintaining and tracking the Office’s and the sub-cluster’s financial resources, monitoring the expenses vis-à-vis the budget</li>
	<li>Prepares a monthly and annual budget summary of expenses</li>
	<li>Assists in preparing annual budget requests for the Office by preparing the necessary documentation</li>
	<li>Verifies statements of account before processing the payment</li>
	<li>Keeps financial records and expense accounts of the Office to ensure that financial documents are properly supported</li>
</ul>

III. Research and Writing Assistance

<ul>
	<li>Assists the Director in report preparations, presentations, and submissions to the National Privacy Commission and other relevant government agencies by gathering and consolidating data and supporting materials</li>
	<li>Drafts periodic reports for the review and approval by the Director</li>
	<li>Maintains a monitoring system for the UDPO’s accomplishments and outputs</li>
	<li>Drafts articles and materials for the Office website, accomplishment report, and information awareness initiatives of the Office</li>
	<li>Performs documentation and various writing-related tasks for the Office</li>
</ul>

IV. Coordination and Logistical Support

<ul>
	<li>Handles coordination and logistical support requirements for meetings and activities headed/organized by the office</li>
	<li>Prepares materials, reserves venues, orders food, and coordinates arrangements for guests of the office (e.g. parking slots, entry, egress, etc.)</li>
	<li>Communicates with the staff of other schools, companies, non-government organizations, and government entities in connection with the implementation of various events and activities</li>
</ul>

V. Records Management Support

<ul>
	<li>Maintains files and records of correspondences, documents, and other materials for the Office in a systematic manner and consistent with the confidentiality requirements</li>
</ul>

VI. Performs other work-related tasks as may be required by the immediate supervisor and any authorized representative

Administrative and Data Protection Assistant

Stradcom Corporation is the proponent of the multi-billion peso computerization of the Philippine Land Transportation Office (LTO), the agency that registers motor vehicles, issues drivers' licenses, and enforces laws of land transportation, and is administered under the Department of Transportation (DOTr).

Through a nationwide IT infrastructure consisting of the development of software for formal business processes, the establishment of a huge data powerhouse, the interconnection of LTO's almost 300 offices, the delivery of all hardware and equipment, and the provision of operating and support services throughout the entire concession agreement, which is now in its extension period, STRADCOM provides a service to government consistent with the provisions of the BOT Privatization Law (in particular, a Build-Own-Operate <BOO> contractual scheme), while establishing a solid business model built on the generation and collection of service revenues from the transacting public.

We are thus looking for talented individuals to join us, whether seasoned professionals seeking a change of pace and direction or new graduates wanting to explore frontiers and pursue a fulfilling career.

Stradcom Corporation

<ol>
	<li>Coordination and General Administrative Functions
	<ol>
		<li>Monitors and coordinates the daily/weekly/monthly appointments and engagements under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Provides support and required logistical preparations or requirements for meetings and other scheduled business engagements under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li> Coordinates schedule of meetings with concerned Departments/Divisions or other individuals outside the organization</li>
		<li>Books official business travel arrangements under AVP</li>
		<li>Greets and assists guests under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Responds to phone calls promptly and forward calls to Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Ensures that all equipment in AVP/Advisor’s office are in proper condition</li>
		<li>Coordinates repairs for office equipment and/or facilities and monitor the schedule and execution of their preventive maintenance</li>
		<li>Take minutes of Office of the AVP/Advisor for Strategy &amp; Head’s meeting, as required</li>
		<li>Coordinate all required janitorial services with cleaners to ensure that the Office of the AVP/Advisor is always kept clean and orderly</li>
	</ol>
	</li>
	<li>Documents and Records Management Functions
	<ol>
		<li>Ensures consistent recording and transmittal of internal/external communications and correspondences</li>
		<li>Receives and sorts mails, forwards letters and personal billings, etc. under Office of the AVP/Advisor and provides relevant information related to these documents whenever necessary</li>
		<li>Records incoming and outgoing documents regularly; photocopies received, or outgoing documents as needed, and routes signed documents to intended recipients, whenever necessary</li>
		<li>Prepares the following under Office of the AVP/Advisor:
		<ul>
			<li>Routine correspondences and letters as requested;</li>
			<li>Cash advance &amp; expense report</li>
			<li>Notice of Meeting</li>
			<li>Mobile Prepaid Cards</li>
			<li>Request for Payment</li>
			<li>Purchase requisition/capital expenditure request</li>
			<li>Transport service scheduling for offsite visit, training, seminar and other related official business activities/meetings</li>
		</ul>
		</li>
		<li>Processes Cash advance, Request for Payment, and Purchase requisition/capital expenditure request upon approval of AVP/Advisor</li>
		<li>Submits all processed and approved payment request forms to the Finance Department</li>
		<li> Keeps confidentiality of oral and written communication heard or read that are sensitive in nature</li>
	</ol>
	</li>
	<li>File Organization and Office Supplies Inventory Functions
	<ol>
		<li>Consolidates and files hard and soft copies of documents such as relevant emails, Training Materials/handouts under Office of the AVP/Advisor, and other important files</li>
		<li>Maintains an organized filing system to easily retrieve all files, correspondences, and documents as may be needed or required under Office of the AVP/Advisor</li>
		<li>Photocopies, scans, binds documents, organize files in specific folders/envelopes, and performs other administrative tasks, as may be needed</li>
		<li>Maintain an inventory and safekeeping of office supplies such as sample toner, ink, bond paper, folders, etc</li>
		<li>Monitors the release of the office supplies needed under Office of the AVP/Advisor to ensure supplies replenishment before stocks are depleted</li>
	</ol>
	</li>
	<li>Other Tasks
	<ol>
		<li>Provides support and assistance in organizing special meetings, affairs, or gatherings by sourcing and coordinating with suppliers, food concessionaires/providers for these events, etc. and with other tasks as instructed or directed by AVP/Advisor</li>
		<li>Adheres to approved policies and the prescribed rules and regulations of the Company</li>
		<li> Performs other duties that may be required from time to time</li>
	</ol>
	</li>
</ol>

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