Zeno Business Solutions is a talent management partner specializing in Employer of Record (EOR) services for US-based clients. We handle HR, payroll, training, and tech challenges, enabling our clients to focus on their core operations. As an Assigned Employee (AE) with Zeno, you'll gain invaluable experience working on diverse projects in a global landscape, directly managing day-to-day operations for clients. We are committed to professional excellence, unwavering reliability, a client-first focus, integrity, and empowering both our clients and employees. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth and development within a supportive and professional remote work environment. 

Zeno Business Solutions Corp

Management (Hospitality &amp; Tourism)

Full time

₱20,000 – ₱30,000 per month

 

Company: Sunny Day Residences – Antipolo

Sunny Day Residences is a boutique hillside hotel in Cainta &amp; Antipolo offering comfortable accommodations, event spaces, and a growing food &amp; beverage operation. We are looking for a detail-oriented and reliable Accountant to support the financial operations of both our hotel and restaurant divisions.

This role is ideal for someone who enjoys working in hospitality and wants to help build systems for a growing property.

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Key Responsibilities

Financial Management

•⁠ ⁠Maintain accurate books for hotel and restaurant operations

•⁠ ⁠Record daily sales, expenses, and cash transactions

•⁠ ⁠Reconcile POS systems, bank accounts, and payment platforms

•⁠ Prepare monthly financial reports (P&amp;L, balance sheet, cash flow)

Hotel &amp; Restaurant Accounting

•⁠ ⁠Monitor room revenue, restaurant sales, and event income

•⁠ ⁠Track inventory for food, beverages, and supplies

•⁠ ⁠Manage vendor payments and accounts payable

•⁠ ⁠Monitor receivables for corporate bookings or events

Compliance &amp; Reporting

•⁠ ⁠Prepare tax-related reports and ensure regulatory compliance

•⁠ Maintain proper documentation for audits and financial reviews

•⁠ ⁠Coordinate with external accountants when needed

Operational Support

•⁠ ⁠Assist management with budgeting and cost control

•⁠ ⁠Track labor, food cost, and operational margins

•⁠ ⁠Recommend improvements to accounting systems and processes

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Employer questions

Your application will include the following questions:

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as an accountant?

How many years' experience do you have in an Accounting Role?

Hotel & Restaurant Accountant

Happyfoods Group of Restaurants is the Master Franchisee of Sariwon Korean Barbecue, with its flagship store in Bonifacio High Street Central. Known for Premium Beef Bulgogi and Galbi, Sariwon was featured in Philippine Tatler Dining's Best Restaurants Guide from 2013 to Present.

In 2014, Happyfoods launched Soban K-Town Grill, offering a modern Korean BBQ twist like Pork Samgyupsal and Beef Samgyup. It has 6 branches in Greenbelt, Robinsons Place Manila, SM North EDSA, One Bonifacio High Street, and SM Megamall.

In 2017, Sibyullee was introduced as an unlimited Korean BBQ concept, with 4 locations: Ayala Malls The 30th, Greenhills, One Ayala Makati, and Ayala Malls Manila Bay.

Happyfoods Corp

For ARM 1:

<ul>
	<li>The Assistant Restaurant Manager 1 (ARM1) is the Restaurant Manager’s partner in achieving the company’s mission of providing an exceptional and memorable dining experience for the Customers.</li>
	<li>He/She is responsible for ensuring that all activities for an effective, efficient, safe, and sanitary Kitchen operation is achieved and maintained at all time.</li>
	<li>He/She is responsible for the orientation, training, and certification of kitchen staff to achieve desired knowledge and skill levels.</li>
	<li>He/She also performs Shift Manager Functions and supervises daily operations to achieve an inviting and welcoming restaurant environment.</li>
</ul>

For ARM 2:

<ul>
	<li>The Assistant Restaurant Manager 2 (ARM2) is the Restaurant Manager’s partner in achieving the company’s mission of providing an exceptional and memorable dining experience for the Customers.</li>
	<li>He/She is responsible for ensuring that all activities for effective, efficient, safe, and sanitary Dining operations are achieved and maintained at all times</li>
	<li>He/She orients, trains, and certifies dining staff to achieve desired knowledge and skill levels.</li>
	<li>He/She also performs Shift Manager Functions and supervises daily operations to achieve an inviting and welcoming restaurant environment.</li>
</ul>

Assistant Restaurant Manager

CRT Aroma is passionate about transforming your bold ideas into market-ready fragrance, flavour, and ingredient solutions.

From the initial brief to the final shelf, we walk with you as a trusted partner – helping you create products that leave a lasting impression and build meaningful connections with your customers.

CRT Aroma is ISO 9001:2015 certified – not just a badge, but a reflection of our unwavering commitment to quality, consistency, and continuous improvement. Every process is built on efficiency, accountability, and reliability, anchored in a legacy of compliance you can trust.

CRT Aroma Philippines Inc.

<ul>
	<li>Identify, prospect, and acquire new clients in the food, beverage, and related industries for the company's flavour product offerings.</li>
	<li>Build and maintain long-term relationships with existing clients by providing exceptional service, identifying opportunities for growth, and ensuring customer satisfaction.</li>
	<li>Monitor market trends and competitor activities, and identify opportunities for new product development and market expansion.</li>
	<li>Provide technical expertise and product knowledge to clients, offering tailored flavour solutions that meet their specific needs in terms of taste, quality, and regulations.</li>
	<li>Meet and exceed sales targets, monitor performance metrics, and provide regular reports to management.</li>
</ul>

Flavours Sales Executive

SMX Convention Center is the premier venue for meetings and events in the country with over 38,000 sq.m. of leasable space. Under the flagship of SMX Manila are SMX Aura, SMX Bacolod, SMX Davao, Olongapo City Convention Center, SMX Clark, and two Trade Halls namely, Megatrade Hall and Sky Hall Seaside Cebu. For more information, please visit www.smxconventioncenter.com

SMX Convention Specialist Corp.

The Quality and Hygiene Manager is responsible for overseeing the implementation of the policies for MICE Service Partners and Accredited Caterers are being maintained in all SMX Convention Center branches.

Sales Culture:

Ensures the quality of the food being served during events to maintain exceptional satisfaction on Post Event Survey Form.

Customer Service:

Coordinates and collaborates with the Branch Heads to ensure consistent and strict implementation on caterers and food quality policies.

Expense Management:

Eliminate any potential threat to any emergencies and risks related to food related incidents

Efficiently contribute to energy-saving and waste disposal reduction of costs.

Financial Success:

Plans, organizes, and controls procurement and utilization of all Quality and Sustainability supplies, activities, and programs.

Quality and Hygiene Manager

<ul>
	<li>Develop and manage brand presence across online platforms such as (not limited to) Facebook, Instagram, and Tiktok to amplify visibility and engagement.</li>
	<li>Design and refine marketing materials including flyers, brochures, and pitch presentations to support initiatives.</li>
	<li>Identify, pursue and convert high-potential leads. Cultivate strategic partnerships and generate revenue opportunities.</li>
	<li>Monitor industry trends, identify gaps, and propose actionable strategies to stay ahead in the market.</li>
	<li>Serve as a liaison between cross-functional teams, including marketing, technical, and operations.</li>
	<li>Ensure all client communication reflects the compnay's tone, storytelling style, and commitment to authenticity that delivers clear, compelling value.</li>
	<li>Attend client meetings, deliver compelling presentations, and maintain strong relationships with key stakeholders.</li>
	<li>Collaborate with the Sales team to support conversion efforts and drive overall sales performance.</li>
	<li>Conduct market research and competitor analysis to inform decision-making and strategic planning.</li>
	<li>Assist the Head of Business Development with miscellaneous tasks, including research, coordination, and reporting.</li>
</ul>

Business Development Executive

UTAK POS is an award-winning, proudly Filipino fintech startup and one of the leading cloud-based POS systems in the Philippines.

Built in Manila, we support over 8,000 MSMEs nationwide, helping cafés, restaurants, retailers, service businesses, franchises, and neighborhood stores run their daily operations more efficiently. Our system enables business owners to manage sales, inventory, staff attendance, and online orders through simple, reliable software that continues to evolve with their needs.

We build and continuously improve our system with a clear purpose: to help local businesses grow and operate better. Everything we do focuses on solving real problems and making merchants’ work easier.

LIFE AT UTAK
UTAK is a place for people who want to build meaningful software and see the real-world impact of their work.

Our culture is friendly, collaborative, and entrepreneurial. We value people who take ownership, think critically, and care about what they’re building. You’ll work with passionate teammates who are committed to doing good work and continuously improving.

We work mostly remote, with clear goals and strong collaboration. Team members are trusted with real responsibility early and supported through hands-on experience, learning opportunities, and a fast-moving team environment.

If you’re looking for a role where your work matters, your growth is supported, and your contributions are visible, UTAK is the right place for you!

UTAK POS

<ul>
	<li>Deliver persuasive product pitches to leads during Zoom meetings</li>
	<li>Tailor pitches to address client needs and handle objections effectively</li>
	<li>Conduct regular follow-ups with leads to aim for conversions</li>
	<li>Provide additional information and support as needed to nurture leads</li>
	<li>Foster strong client relationships to enhance satisfaction and retention</li>
	<li>Ensure successful onboarding of clients onto the UTAK POS platform</li>
	<li>Assist clients with questions, concerns, and product usage throughout their journey</li>
	<li>Track lead interactions and update lead information accurately</li>
	<li>Effectively communicate the value and benefits of UTAK POS to potential clients</li>
	<li>Provide timely and effective solutions to client inquiries and issues</li>
	<li>Collaborate with the team to develop strategies for achieving sales goals</li>
	<li>Consistently meet or exceed assigned sales quotas and targets (acquire 35 new clients monthly)</li>
	<li>Support the team in maintaining clean and organized records</li>
</ul>

Sales Development Representative

MHE is the material handling division of Jebsen & Jessen Group. We are a leading provider of industrial and material handling products, services, and solutions. MHE provides a complete range of services for its industrial and material handling products, including manufacturing, engineering, renting, trading, supplying, and servicing of a wide range of industrial and material handling products, including dock levellers and door systems, mechanical car park systems, building maintenance units, boom lifts and aerial work platforms, warehouse trucks and lift systems, among others.

The Jebsen and Jessen Group has over 2,800 employees who are dedicated to providing our customers with the best possible service and currently MHE operates in Australia, Indonesia, Malaysia, the Philippines, Singapore, Thailand and Vietnam.

With more than 50 years of experience in industrial and material handling products, we are committed to work with you in providing customised material handling solutions that meets your business needs and goals.

Jebsen & Jessen Technology Philippines Inc.

Jebsen & Jessen Ingredients is a leading distributor and solutions provider of specialty chemicals and life science ingredients in Southeast Asia. We connect global technology leaders with manufacturers to deliver more than just products — we offer tailored solutions to formulation, material, and process challenges. With over 60 years of regional experience and teams on the ground in Indonesia, Malaysia, Myanmar, the Philippines, Singapore, Thailand, and Vietnam, we bring deep local knowledge and hands-on technical support to every project. Our seven business lines span Coating & Resins, Plastics & Rubber, Performance Chemicals, Feed, Food, Pharmaceuticals, and Personal Care. Known for our professionalism, reliability, and long-standing partnerships, we’re here to help our customers innovate and grow.

Jebsen & Jessen Ingredients (P) Inc.

Responsibilities

<ul>
	<li>Initiate, promote and develop sales opportunities for the assigned products and to achieve the desired growth in business volume reflected in the Company’s sales and income budget.</li>
	<li>Prepare sales plans and secure orders for the Company’s products, solutions and services, and to achieve the sales and income targets as assigned.</li>
	<li>Identify and establish new customers as well as new business opportunities to ensure successful market penetration.</li>
	<li>Plan and conduct technical seminars or solutions/product demonstration to prospective customers in a professional and high-quality manner.</li>
	<li>Conduct regular visits to customers; establish healthy customer relations and cement strong relationships that support long-term sales objectives. Undertake consciousness and receptiveness to their needs, market trends and new products launched by competitors. Provide prompt updates to the Department Manager to initiate counter strategies.</li>
	<li>Prepare product costing and to work out quotations for customers.</li>
	<li>Attend to customers’ complaints and enquiries with professionalism and integrity.</li>
	<li>Submit periodic sales report and activities plan with the most updated order closing date to the Department Manager. Also, to report problems encountered on a regular basis.</li>
	<li>Attend all necessary project site meetings when required in order to ensure smooth hand-over.</li>
	<li>Responsible to follow up on all sales made by monitoring and ensuring all collections are within credit terms granted by the Company</li>
	<li>Ensure compliance with the Company’s Quality Management System as well as the Group’s and Company’s Environment, Health and Safety (EHS) policies and safe work procedure.</li>
</ul>

Senior Sales Executive

YSU MARKETING CORPORATION was established on January of 2000, but trading started in the year 1995 as a supplier only of styrowares and sando bag to local end users. This company was conceived as a "One Stop Packaging Center" which aims to provide the customers a variety of food packaging concepts. The company focuses on customized packaging such as printed styro wares, cake boxes, and plastic sando bags. Later on, due to some demand of industrial packaging, the company decided to carry packaging tapes, stretch film, aluminum foil, sticker and labels, and some allied products to cater small and medium scale businesses.

Now, YSU Marketing has extended its service to the neighboring regions as it continues to help small business grow by using quality packaging materials. For in the food business, packaging comes first before the taste! 


YSU Marketing Corporation

Job Summary

The Marketing Manager – Brand is responsible for developing and executing brand strategies that drive market growth, strengthen brand equity, and increase sales performance across distribution channels.

This role ensures alignment between brand positioning, customer engagement within a highly competitive FMCG environment. The position requires strong strategic thinking, market analysis capability, and hands-on execution in both brand-building programs.

Key Responsibilities

1. Brand Management

<ul>
	<li>Develop and implement comprehensive brand strategies aligned with company growth objectives.</li>
	<li>Lead brand positioning, messaging, and value proposition development.</li>
	<li>Manage product portfolio strategy including new product launches, rebranding, and product lifecycle management.</li>
	<li>Monitor brand performance metrics and adjust strategies based on data insights.</li>
	<li>Ensure brand consistency across all communication channels and materials.</li>
</ul>

2. Market &amp; Business Analysis

<ul>
	<li>Conduct market research, competitor analysis, and customer insights studies.</li>
	<li>Identify growth opportunities across key distribution channels (modern trade, general trade, distributors, B2B accounts).</li>
	<li>Track industry trends within the FMCG and food packaging sector.</li>
	<li>Prepare regular performance reports and present strategic recommendations to management.</li>
</ul>

3. Cross-Functional Collaboration

<ul>
	<li>Work closely with Sales, Operations, Procurement, and Finance teams to ensure alignment.</li>
	<li>Support demand planning and forecasting initiatives.</li>
	<li>Coordinate with suppliers and external agencies for marketing materials and campaign execution.</li>
</ul>

4. Budget &amp; Performance Management

<ul>
	<li>Develop and manage annual marketing budgets.</li>
	<li>Monitor ROI on marketing investments.</li>
	<li>Ensure cost-efficient implementation of marketing activities.</li>
</ul>

Brand Marketing Manager

Get Hooked 360 is a Philippines-based digital marketing agency committed to drive businesses forward by making smart and creative campaign ideas come to life.

Our mission is to empower brands to succeed through practical, flexible, and efficient use of digital that transforms brand awareness to brand advocacy.

We offer end-to-end digital marketing tools and solutions to suit business needs. Strategy, creatives, media, community management and technology are developed in-house allowing us to offer our services with better flexibility, competitiveness and customization.

Why Work With Us?

Our strength lies in years of experience in corporate marketing, creative servicing and information technology honing our skills to understand your brand and business objectives and choose the right messaging, digital tools, and channel to strengthen your digital presence and get to your target market.

Be Part Of Our Team

Get Hooked 360 strives to nurture a healthy and supportive work environment where everyone can thrive, enjoy rewarding personal relationships and work according to their abilities.

Redefining the working environment of an agency, we believe that the role of both the management and its employees working together results in not only productive business outcomes but also relationships where the overall wellbeing of everyone is valued and encouraged.

We value malasakit and we have a heart for our customers and our people.

We believe that when we take care of our people, our people naturally takes care of our organization.

We love life within and beyond work.

Get Hooked 360, Inc.

A Senior Multimedia Artist is someone with high level skill and mastery on graphic imaging technologies to produce creative materials. The role is needed for production of assets with particular focus on, but not limited to, digital and dynamic materials.

 
Who will you be making assets for?

We have a wide range of clients – from popular pharmaceutical brands to lesser-known niche medications, restaurants and FMCG food brands, skin care and feminine care brands, and “masa” brands encountered every day. You’ll have the opportunity to work on creative content executions for these brands and occasionally be involved in ideating for their campaigns as well.

What types of creative output/involvement will be required from you?

<ul>
	<li>Key visuals for minor to major marketing campaigns</li>
	<li>Static and dynamic materials that would make use of knowledge on design fundamentals (balance, typography, colors, creativity), technical skills (vector illustration, image manipulation, video editing, etc), and knowledge on varied and emerging digital platforms (Tiktok, IG, etc)</li>
	<li>Engagement with the team for briefings, alignments, brainstormings, and presentations</li>
	<li>Creative proposal materials/supplements such as storyboards, mood/concept board, rationale, etc</li>
	<li>Other brand assets like logos, brand guide, templates, etc</li>
	<li>Possible involvement in production (i.e. overseeing / attending pre and post prod meetings, joining photo/video shoot, etc)</li>
	<li>Possible mentoring of junior artists</li>
	<li>Perform other related duties as required or assigned 
	 </li>
</ul>

Senior Multimedia Artist

The Event Services Assistant will assist the Event Services Manager with the planning and execution of events, and work as part of a team to support events that contribute to the experience of clients at SMX Bacolod.

<ul>
	<li class="text-justify">Professionally handle the detailing of events assigned by keeping in mind opportunities to upsell on room requirement, equipment rental and F&amp;B.</li>
	<li class="text-justify">Organize food selling of accredited caterers when there is opportunity.</li>
	<li class="text-justify">Establishes a rapport with guests maintaining effective customer relationships.</li>
	<li class="text-justify">Assist the Event Services Manager in executing client requirement as discussed and laid out on the Banquet Event Order.</li>
	<li class="text-justify">Initiate and maintain communication with clients to assist in planning and coordinating events.</li>
	<li class="text-justify">Maintains the highest standards of professionalism, ethics and attitude towards all clients, staff, partners and mall representatives.</li>
	<li class="text-justify">Conducts a thorough walk through with the client for the building turn over and ensures that damages are accounted for and billed if applicable.</li>
	<li class="text-justify">Confirm that space and in-house and contractor staffing levels are as defined on the schedules.</li>
	<li class="text-justify">Ensures additional charges of the event are completely detailed in the Service Work Orders and are duly acknowledged and signed for by the client.</li>
	<li class="text-justify">Regularly reviews event postings/charges to ensure accuracy. Review bills with organizers regularly to eliminate adjustments needed on final bills.</li>
</ul>

Event Services Assistant

Aux is a B2B virtual recruitment platform that pairs support staff with business leaders around the world. We take the best talent from the Philippines and, through our rigorous screening process, match them with our network of CEOs, promising startups, and established brands such as 818 Tequila, Operam, Parrot HQ, K5 Global, etc.


We are seeking a highly organized and motivated Portfolio Coordinator to support our team. This is a junior-level role ideal for someone who is hard-working, eager to learn, and excited to grow in a fast-paced environment. The role will provide day-to-day support across portfolio activities, systems, and special projects.

We’re looking for someone with strong organizational skills, attention to detail, and a proactive mindset who can help keep processes running smoothly and support the broader team.

 

Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

 

Key Responsibilities:

<ul>
	<li>Portfolio &amp; Administrative Support: Provide day-to-day support to the investment and operations team, including tracking tasks, updating records, and coordinating requests.</li>
	<li>Systems &amp; Documentation Management: Maintain and update internal tools and databases (e.g., Google Sheet, Airtable, shared drives), ensuring information is accurate and well organized.</li>
	<li>Process Support: Assist in building and improving workflows, templates, and tracking systems to help the team operate more efficiently.</li>
	<li>Cross-Team Coordination: Communicate with internal stakeholders to gather information, follow up on action items, and support collaboration across teams.</li>
	<li>Project &amp; Research Support: Help with special projects, basic research, and data organization as needed.</li>
	<li>Information Management: Act as a reliable source of organized information, ensuring files, trackers, and documentation are up to date.</li>
</ul>

Organizing and Planning

Attention to Detail

Process Improvement

Organization

Portfolio Coordinator | Work From Home

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

The Administrative Assistant to the Student Services Coordinator provides essential administrative, clerical, and operational support to ensure the efficient functioning of student services at Ateneo de Manila Senior High School. Acting as a key support to the Student Services Coordinator, the Administrative Assistant facilitates the timely delivery and continuous improvement of student programs and services, ensuring alignment with the mission, vision, and objectives of the school.

 

Main Duties and Responsibilities:

1. Student Services Coordination

<ul>
	<li>Assist in coordinating the delivery, tracking, and monitoring of internal student services, including Food Services, Security/Campus Safety and Mobility, Student Uniforms, Student RFIDs, Grade 11 Family Orientation Conferences, and Grade 12 Exit FGDs.</li>
	<li>Facilitate scheduling, logistics, and follow-up to ensure services are delivered on time and according to standards.</li>
</ul>

2. Records and Documentation

<ul>
	<li>Maintain accurate records of student services, events, meetings, and program outcomes.</li>
	<li>Prepare and disseminate memoranda, reminders, announcements, and reports related to student services.</li>
	<li>Assist in maintaining student lists, IDs, and RFID information for distribution to relevant offices.</li>
</ul>

3. Committee and Office Support

<ul>
	<li>Provide administrative support to committees and SSC-led meetings, including agenda preparation, minutes, and follow-up communications.</li>
	<li>Coordinate with relevant offices and central units as directed by the SSC.</li>
</ul>

4. Data Management and Reporting

<ul>
	<li>Collaborate with the Research Officer in the collection, analysis, interpretation, and presentation of data from surveys, feedback forms, and community sensing initiatives.</li>
	<li>Compile and summarize findings to support SSC decisions and continuous improvement of services.</li>
</ul>

5. Event and Program Assistance

<ul>
	<li>Support planning, organization, and implementation of student events and programs, including enrollment, orientations, and exit FGDs.</li>
	<li>Assist in coordinating with residence halls, guidance, and formation coordinators regarding dormitory life, discipline, and wellness concerns.</li>
</ul>

6. Security Support

Lost and Found Items

<ul>
	<li>Receives lost and found non-valuable items from the Security Office and keeps a record for proper retrieval.</li>
	<li>Secures unclaimed items by placing them in cages to maintain their good condition</li>
</ul>

7. Budget and Resource Support

<ul>
	<li>Assist in monitoring and administering student services budgets as directed.</li>
	<li>Track expenditure and report on utilization to inform SSC decision-making.</li>
</ul>

8. Process Improvement Support

<ul>
	<li>Support the SSC in evaluating operational processes, recommending improvements, and assisting in implementing enhancements to student service delivery.</li>
</ul>

9. General Administrative Support

<ul>
	<li>Maintain office organization, supplies, and equipment for efficient daily operations.</li>
	<li>Perform other duties as assigned by the SSC or APAdmin.</li>
</ul>

Office Secretary

Summary of Work Activities and Responsibilities: 
The Administrative Assistant IV provides frontline, administrative and business development support in the day-to-day operations of the Office.

 

Main Duties and Responsibilities 
I. Frontline and Office Management Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records Office correspondences and communication materials and carries out appropriate actions</li>
	<li>Handles coordination and logistical support requirements for meetings, events, and activities</li>
	<li>Updates office database and maintains files and records of correspondences, documents and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy</li>
	<li>Maintains pertinent files and records (e.g. disbursements, contracts, purchase requisitions, agreements, etc.) and facilitates disposal of old files and records according to University guidelines</li>
	<li>Oversees the physical upkeep of the office, and ensures that job orders for various equipment repair and maintenance services are properly coordinated</li>
	<li>Ensures that office supplies and resources are replenished, properly stored, and in good working condition
	<ul>
		<li>Monitors the inventory of office supplies and resources regularly</li>
		<li>Orders and purchases office supplies/equipment</li>
	</ul>
	</li>
	<li>Prepares attendance and leave reports of employees for submission to HR for processing</li>
</ul>

II. Business Development Support

<ul>
	<li>Provides various administrative and logistical support in generating revenues for the University (i.e. long and short term rental income from University properties, royalties from licensing of University trademarks, concession income, etc.)</li>
	<li>Prepares documents such as contracts, trademark licensing agreements, and Memorandums of Agreements for facility rentals, etc. and routes for necessary approvals</li>
	<li>Coordinates with various stakeholders (e.g. concessionaire coordinators, cooperative stores, suppliers, school units, etc.) and provides necessary assistance for concerns and inquiries</li>
	<li>Coordinates with the Student Uniform Committees of Basic Education, and prepares purchase requisitions for school and PE uniforms</li>
	<li>Provides updates on the status of purchase orders, deliveries, inventories, etc.</li>
	<li>Attends and documents committee meetings with the different school units and clients, and provides updates as needed
	<ul>
		<li>Processes payments for retainers and other legal fees for application of University trademarks through the Central Accounting Office Payment Systems </li>
		<li>Coordinates with various University offices/units such as Central Facilities Management Office, CSMO, Office for Food Safety and Quality Assurance, and UMCO for logistical requirements and other arrangements for events (during facility rentals)</li>
		<li>Sends billing statements to clients and concessionaires and monitors collection of use of facility and concession fees and utilities</li>
		<li>Prepares summary reports of concessionaire income, rental revenues, and scholarship grants for the different school units and submits the reports to the Director</li>
		<li>Manages concessionaire directory and populates the database accordingly</li>
	</ul>
	</li>
</ul>

III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative.

Administrative Assistant | UBAO

Summary of Work Activities and Responsibilities:

The Compliance Officer for Privacy II is responsible for compliance management, incident management, complaints resolution in support of the operations of the Office. The position also performs research and capacity building, and office management support.

Main Duties and Responsibilities:

I. Compliance Management

<ul>
	<li>Registers the University’s data processing systems with the National Privacy Commission (NPC), and notifies the agency of any automated decision-making system of the University.</li>
	<li>Monitors the data protection concerns of other offices in the University, as assigned by the Assistant Director.</li>
	<li>Coordinates with various stakeholders (e.g. NPC, other data protection authorities, regulators, etc.) during compliance checks, data protection-related cases, investigations, and other similar activities.</li>
	<li>Coordinates with both internal and external stakeholders when carrying out data protection-related work.</li>
	<li>Assists in organizing and preparing preparatory and consultative meeting with stakeholders.</li>
	<li>Prepares materials, reserves venues, and orders food for meetings headed/organized by the Office.</li>
	<li>Coordinates arrangements for guests of the Office (e.g. parking slots, entry, egress, etc.).</li>
</ul>

II. Incident Management and Complaints Resolution

<ul>
	<li>Prepares Security Incident Response Team Assessment Reports and submits to the Assistant Director for review and approval.</li>
	<li>Coordinates with University offices/units when addressing security incidents or data protection-related complaints.</li>
	<li>Gathers information and materials on data privacy, data protection, and other related topics when resolving issues/concerns encountered by the University that involve data privacy.</li>
	<li>Drafts responses for the resolution of common data protection-related issues and inquiries.</li>
	<li>Reviews and drafts data sharing agreements, subcontracting or outsourcing agreements, and other similar contracts relating to data protection.</li>
	<li>Monitors the data protection concerns of other offices/units of the University and provides advice as needed.</li>
</ul>

III. Research and Capacity Building

<ul>
	<li>Coordinates with various stakeholders in the resolution of policy questions and other legal issues relative to data protection.</li>
	<li>Analyzes news and reports on issues and provides advice on their anticipated impact/s on the data protection framework of the University.</li>
	<li>Serves as a resource speaker on topics involving data protection in trainings, workshops, and similar activities.</li>
	<li>Prepares information, education, and communication materials on data protection.</li>
	<li>Monitors the news for key data protection issues that may affect or impact the University.</li>
	<li>Collects, analyzes, drafts, and reviews internal and external policies relating data privacy and submits to the Assistant Director for review IV. Office Management Support.</li>
	<li>Attends meetings, conferences, hearings, consultations, and other similar workrelated events on behalf of the Office.</li>
	<li>Prepares minutes of the meeting, progress reports, post-activity reports, and other documentation materials for events or activities involving the Office.</li>
	<li>Takes photos and audio recordings of events or activities where the Office is involved.</li>
	<li>Prepares office-related materials such as memoranda, templates, activity designs, concept notes, studies, and slide presentations and submits to the Assistant Director for review</li>
</ul>

V. Performs other duties as may be required by the immediate supervisor or any authorized representative.

Compliance Officer for Privacy II

Summary of Work Activities and Responsibilities:

Under the supervision of the Assistant Director, UDPO, the Compliance Officer for Privacy II is responsible for compliance management, incident management, and complaints resolution in support of the operations of the Office. The position also performs research and capacity building, and office management support.

 

Main Duties and Responsibilities: 
 
I. Compliance Management

<ul>
	<li>Registers the University’s data processing systems with the National Privacy Commission (NPC), and notifies the agency of any automated decision-making system of the University</li>
	<li>Monitors the data protection concerns of other offices in the University, as assigned by the Assistant Director</li>
	<li>Coordinates with various stakeholders (e.g. NPC, other data protection authorities, regulators, etc.) during compliance checks, data protection-related cases, investigations, and other similar activities</li>
	<li>Coordinates with both internal and external stakeholders when carrying out data protection-related work</li>
	<li>Assists in organizing and preparing preparatory and consultative meeting with stakeholders</li>
	<li>Prepares materials, reserves venues, and orders food for meetings headed/organized by the Office</li>
	<li>Coordinates arrangements for guests of the Office (e.g. parking slots, entry, egress, etc.)</li>
</ul>

II. Incident Management and Complaints Resolution

<ul>
	<li>Prepares Security Incident Response Team Assessment Reports and submits to the Assistant Director for review and approval</li>
	<li>Coordinates with University offices/units when addressing security incidents or data protection-related complaints</li>
	<li>Gathers information and materials on data privacy, data protection, and other related topics when resolving issues/concerns encountered by the University that involve data privacy</li>
	<li>Drafts responses for the resolution of common data protection-related issues and inquiries</li>
	<li>Reviews and drafts data sharing agreements, subcontracting or outsourcing agreements, and other similar contracts relating to data protection</li>
	<li>Monitors the data protection concerns of other offices/units of the University and provides advice as needed</li>
</ul>

III. Research and Capacity Building

<ul>
	<li>Coordinates with various stakeholders in the resolution of policy questions and other legal issues relative to data protection</li>
	<li>Analyzes news and reports on issues and provides advice on their anticipated impact/s on the data protection framework of the University</li>
	<li>Serves as a resource speaker on topics involving data protection in trainings, workshops, and similar activities</li>
	<li>Prepares information, education, and communication materials on data protection</li>
	<li>Monitors the news for key data protection issues that may affect or impact the University</li>
	<li>Collects, analyzes, drafts, and reviews internal and external policies relating to data privacy and submits to the Assistant Director for review</li>
</ul>

IV. Office Management Support

<ul>
	<li>Attends meetings, conferences, hearings, consultations, and other similar work-related events on behalf of the Office</li>
	<li>Prepares minutes of the meeting, progress reports, post-activity reports, and other documentation materials for events or activities involving the Office</li>
	<li>Takes photos and audio recordings of events or activities where the Office is involved</li>
	<li>Prepares office-related materials such as memoranda, templates, activity designs, concept notes, studies, and slide presentations and submits to the Assistant Director for review</li>
</ul>

V. Performs other work-related tasks as may be required by the Immediate 
Supervisor and authorized representative.

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