It is a multi-national company with operations in Singapore, Malaysia, Thailand and other countries in Asia. Gardenia Phils. began its operations in 1998 with a state-of-the-art bread factory rated as one of the most modern large-scale bread manufacturing facilities in the country.

Gardenia Bakeries Phils., Inc.

The Distribution Leadman is responsible for assisting the Distribution Supervisor in truck scheduling, monitoring and coordinating third-party trucker performance, maintaining ISO documentation, and performing other related distribution functions.

Key Responsibilities:

1. Fleet Coordination

- Monitor the status of delivery vehicles, including the delivery of new units by suppliers, repairs, breakdowns, and regular preventive maintenance.

2. Truck Scheduling

- Schedule delivery trucks based on sales requirements, including Transfer Trucks and Preload trucks.

- Schedule field-based personnel manning.

3. Expense Management

- Prepare distribution expense reimbursements, allowances, and overtime calculations.

4. Third-Party Truckers Monitoring

- Monitor the performance of third-party truckers, ensuring compliance with company requirements.

- Coordinate with third-party truckers regarding their performance, personnel, potential new routes, and outlets.

5. Documentation and Reporting

- Monitor and prepare reports on trucker crews' pending and unremitted documents.

- Prepare and maintain ISO and HACCP records for the distribution section.

6. Training and Orientation

- Conduct training and orientation sessions for new and existing truckers.

7. Support and Supervision

- Assist the Distribution Supervisor in handling other sub-operations in the distribution section.

- Assist the Distribution Supervisor with the renewal of trucker contracts.

- Perform supervisory functions in the absence of the Distribution Supervisor.

8. Additional Responsibilities

- Perform other tasks as assigned from time to time.

Distribution Leadman

The Distribution Leadman is responsible for assisting the Distribution Supervisor in truck scheduling, monitoring and coordinating third-party trucker performance, maintaining ISO documentation, and performing other related distribution functions.

Key Responsibilities:

1. Fleet Coordination

- Monitor the status of delivery vehicles, including the delivery of new units by suppliers, repairs, breakdowns, and regular preventive maintenance.

2. Truck Scheduling

- Schedule delivery trucks based on sales requirements, including Transfer Trucks and Preload trucks.

- Schedule field-based personnel manning.

3. Expense Management

- Prepare distribution expense reimbursements, allowances, and overtime calculations.

4. Third-Party Truckers Monitoring

- Monitor the performance of third-party truckers, ensuring compliance with company requirements.

- Coordinate with third-party truckers regarding their performance, personnel, potential new routes, and outlets.

5. Documentation and Reporting

- Monitor and prepare reports on trucker crews' pending and unremitted documents.

- Prepare and maintain ISO and HACCP records for the distribution section.

6. Training and Orientation

- Conduct training and orientation sessions for new and existing truckers.

7. Support and Supervision

- Assist the Distribution Supervisor in handling other sub-operations in the distribution section.

- Assist the Distribution Supervisor with the renewal of trucker contracts.

- Perform supervisory functions in the absence of the Distribution Supervisor.

8. Additional Responsibilities

- Perform other tasks as assigned from tim

Distribution Team Leader | Start ASAP

Distriphil is a national pharmaceutical distribution company. Although new in the industry, as a company, the men and women behind Distriphil are considered veterans in the pharmaceutical field. Banded together under the banner of Chiongbian Group of Companies, Distriphil aims to be the healthcare industry's leading partner in health and wellness.

Being a pharmaceutical company, we always strive to provide each and every Filipino access to the best yet most affordable medicine that there is to offer. Setting new standards in the healthcare industry is our way of serving. We are committed to giving only the very best for the people most important to us: our patients.

At Distriphil, we place the people we help at the heart of everything we do because they are the reason for being.

Distribution Solutions Phils Inc.

To establish efficient and effective inventory management and uphold the proper storage management (cold chain) for vaccines. Upholding the 2-8 degrees temperature requirement all the time while in the warehouse.

Receives all incoming stocks and conducts physical count of all deliveries. Responsible in reconciling any discrepancies through proper documentation.

Conducts physical inventory weekly, monthly, and annually.

Analyzes inventory level per sku and provide feedback to FOM and SBM for any sku within the critical level. Recommends SKU for replenishment.

Record and monitor the temperature of chillers minimum 2x a day. Ensure that all products are stacked in an orderly manner and observe FEFO (near expiry stocks are dispensed first).

Ensures organization of pharmacy or warehouse. Acts as a warehouse manager of the smaller hubs.

Ensures that all licenses to operate are renewed.

Ensures that all product CPRs are updated, renewed.

Must work with the Regulatory Manager for FDA updates and compliance

Responsible for conducting risk assessment and change control assessment

Responsible in handling the product complains and product recalls.

Support immediate manager by directing warehouse/hub activities and oversee all aspects of daily deliveries and order fulfillment.

Monitors activities of work team to ensure that safe practices are in place and being demonstrated.

Warehouse Pharmacist

Quality Assurance:

<ul>
	<li>Responsible for quarantine and approval of receipt stocks</li>
	<li>Over – all QC/QA in warehouse operation</li>
	<li>Responsible for Good Housekeeping Practices</li>
	<li>Responsible for implementing strict compliance of standard operating procedures conducted by his/her personnel</li>
	<li>Responsible for rounds and audit of the warehouse</li>
	<li>Responsible for documentation control</li>
</ul>

Regulatory:

<ul>
	<li>Must work with the Regulatory Manager for FDA updates and compliance</li>
	<li> Responsible for conducting risk assessment and change control assessment</li>
</ul>

 

Supply Chain:

<ul>
	<li>Support the Supply Chain Head by directing warehouse activities and oversee all aspects of the daily deliveries and order fulfillment.</li>
	<li>Monitors activities of work team to ensure that safe practices are in place and being demonstrated.</li>
	<li>Oversees Warehouse Officers in daily warehousing activities from deliveries from principals and suppliers, including VAS operations.</li>
	<li>Monitors KPI as agreed with Principals in the contracts or as set by DSPI management.</li>
	<li>Produce reports and statistics regularly (IN/OUT status report, stock report, warehouse utilization, inventory report etc) for VAS</li>
</ul>

 

Other functions:

<ul>
	<li>Must work with QMS Manager for validation and improvement of systems / SOPs</li>
	<li>Inventory Monitoring</li>
	<li>Initiate product sampling for MRs</li>
	<li>Tally and record all budget for operations.</li>
	<li>And assigned task.</li>
</ul>

Warehouse Pharmacist and VAS Supervisor

Responsible for providing financial, administrative and clerical services related to cashering, to ensure efficient and accurate financial and administrative operations.

Receiving and checking of daily collection from POD (actual vs summary of received payments and sales invoices)

Ensure manual billing processing related to but not limited to:

Return to principal

Samples/MRIS

Travelling patients

Free of charge (FOC) transactions

Finance Cashier

Quality Management System

<ol>
	<li>Ensures that Quality processes are established, implemented and maintained.</li>
	<li>Plans and coordinates the internal quality audit of the quality system.</li>
	<li>Attends to third party auditors during site visits.</li>
	<li>Develop and maintain QA programs, plans and procedures at the site.</li>
	<li>Schedule, coordinate and conduct audit activities including internal and surveillance audits, principals’ visits/ audits, and suppliers’ audits.</li>
	<li>Assumes the role of Quality Assurance Head for redressing activities at Silangan Warehouse. Authorizes and releases batch release records for products from QC.</li>
</ol>

Work closely with Purchasing in establishing quality requirements for external suppliers, conducting suppliers’

<ol>
	<li>quality audit, and evaluation of potential suppliers of products that may directly affect our products and services.</li>
	<li>Oversees quarantine and release of received and repacked stocks in warehouse and VAS Operations.</li>
	<li>Works with the warehouse pharmacist for over-all quality assurance / quality control in operations</li>
	<li>Serves as the QA lead as substitute for the QA Head for redressing activities at Glacier Warehouse.</li>
	<li>Supervise and lead all the dangerous drug process and transactions.</li>
	<li>Works with the Regulatory Manager for FDA and PDEA updates, reports and compliance.</li>
</ol>

Associate QMS Manager

<ul>
	<li>Responsible for quarantine and approval of receipt stocks</li>
	<li>Over – all QC/QA in warehouse operation</li>
	<li>Responsible for Good Housekeeping Practices</li>
	<li>Responsible for implementing strict compliance of standard operating procedures conducted by his/her personnel</li>
	<li>Responsible for rounds and audit of the warehouse</li>
	<li>Responsible for documentation control</li>
</ul>

Regulatory:

<ul>
	<li>Must work with the Regulatory Manager for FDA updates and compliance</li>
	<li>Responsible for conducting risk assessment and change control assessment</li>
</ul>

Supply Chain:

<ul>
	<li>Support the Supply Chain Head by directing warehouse activities and oversee all aspects of the daily deliveries and order fulfillment.</li>
</ul>

<ul>
	<li>Monitors activities of work team to ensure that safe practices are in place and being demonstrated.</li>
</ul>

Other functions:

<ul>
	<li>Must work with QMS Manager for validation and improvement of systems / SOPs</li>
	<li>Inventory Monitoring</li>
	<li>Initiate product sampling for MRs</li>
	<li>Tally and record all budget for operations.</li>
	<li>And assigned task.</li>
</ul>

Warehouse Pharmacist Supervisor

1) To achieve and deliver assigned business and marketing objectives.

2) To develop an efficient, motivated and committed district business organization appropriate to the company's requirement.

3) To ensure achievement of MD Call Target &amp; Performance by his District. 
Encourage MR visibility with the customers through attainment of high call rate performance.

4) To ensure proper implementation of all business, marketing and promotions programs. Effectively/ efficiently implement agreed business &amp; marketing programs.

5) To take the lead in developing self and his/her direct reports' development. This is with the sole purpose of elevating the his/her direct reports' professional level to that of the best in the Industry. Foster &amp; encourage a learning environment to attain professionalism at the MR' level.

6) To regularly liase with principal and ensure efficient distribution of medicines and vaccines in the assigned channels or accounts within his/her assigned district. 
Ensure efficient distribution of assigned products and vaccines across all channels within the assigned district.

7) To provide "Upper Management" with accurate and timely report on the business environment and Personnel-related matters within his/her area of responsibility. Provide regular and timely marketing update &amp; recommendations.

8) To be able to act and function as a "Little HR Departmentt." within his/her area of responsibility. This is with the end goal of a proactive stance with regard to personnel matters. E.g. hiring, enforcement of work rules. Effectively/efficiently handle &amp; nurture personnel-related issues promoting initiative, self-development and teamwork.

9) Manage &amp; allocate company resources effectively &amp; efficiently.

District Manager

Successfully communicate forecast and inventory estimations to management.

Monitor and report on important changes in sales forecasts, budgets, and business strategies.

Conduct monthly forecast maintenance.

Address demand-related issues in a timely and effective manner

Analyze key metrics including vendor fill rate, lead time variability, and Forecast (FC) inbound capacity to maintain inventory turns.

Identify and communicate current and future inventory issues, as well as developing plans.

Participate in cross-functional manufacturer and vendor reviews, driving vendor operational improvement.

Participate in innovative, metric trimetric-driven projects to achieve supply chain excellence.

Utilize forecasting software and exception reporting to reduce forecast error and achieve category forecast accuracy targets.

Determine causes of root error and implement processes to drive operational efficiency.

Manage the monthly sales forecast while working alongside supply chain partners and monitoring key metrics.

Collaborate with business partners to understand marketing activities, ensure optimal stock levels and plan, and lifecycle management of the product portfolio.

Performs other related tasks that may be required from time to time.

Demand Planner

<ul>
	<li>Responsible for order processing of Sales Orders and Purchase Orders.</li>
	<li>Check and receive all sales orders for completeness of data necessary for fast and accurate encoding of orders, picking and delivery to customers.</li>
	<li>Encodes data and orders in the system diligently and accurately for database building.</li>
	<li>Responsible for seeking approvals for orders and for providing necessary documents promptly for fast processing of deliveries.</li>
	<li>Follow up customers on payments and collection of such payments.</li>
	<li>Attends to / answers customers’ various inquiries on the status of their orders, accounts and deliveries as well as complaints.</li>
	<li>Responsible for monitoring Reports – Sales order monitoring, SI filing, Initial stocks monitoring, complaints monitoring, inventory, etc.</li>
	<li>Inter-departmental coordination regarding operational concerns. Coordinates closely with warehouse for delivery schedules, special instructions from customers and others.</li>
	<li>Confirmation and verification of returned invoices and reasons for rejections.</li>
	<li>Accounts Receivable collections. Follow-up and schedule collection of outstanding ARs.</li>
	<li>Follow established policies and procedures especially established timelines, cut-offs and lead times.</li>
	<li>Performs other duties that may be assigned by immediate superior from time to time.</li>
</ul>

Customer Service Representative

<ol>
	<li>Responsible for checking and validating relevant details provided by Sales versus Sales Invoice process by the CSR.</li>
	<li>Ensure complete attachment necessary documents such as DR, SO, PO, ASN, COA and other relevant documents as required</li>
	<li>Organize and maintain records of Sales Invoices and Delivery Receipts issued to customer.</li>
	<li>Responsible for DR and SI printing ensure that all sales transaction document is endorse to warehouse and distribution team.</li>
	<li>Process credit memo (CM) for all returns and pull out from customer.</li>
	<li>Responsible for sending process invoice to finance and prepares billing transmittal with summary of transaction.</li>
	<li>Conforms to established policies and procedures which specifically adheres with timelines, cut-offs and lead times.</li>
	<li>Work in accordance with accepted safety practices and standard established by the Distriphil in compliance with the provision of health &amp; safety.</li>
	<li>Performs other duties &amp; responsibilities that may be assigned by immediate superior in line with department activity and operations.</li>
</ol>

Invoicing Clerk

<ol>
	<li>Performs monthly review of commercial stocks (reclass from safe keep) in all hubs. Prepares inventory replenishment proposal considering sell out historical record and business unit forecast. Coordinates with Finance on approval and monitors hubs’ priority requirements.</li>
	<li>Prepares an on-time stocks transfer to branches and ensures to comply with agreed delivery schedule. Considers the transport cost in replenishing stocks and ensures an optimum effect and avoid unfavorable expenses.</li>
	<li>Ensures an on-time and accurate SAP GR transaction for all incoming shipments and consistently sends Product Arrival Report to stakeholders on agreed schedule.</li>
	<li>Ensures an on-time and accurate SAP CM transactions for all returns, RUD and RTV.</li>
	<li>Ensures no stock-out of inventory in the system by consistently monitoring movements, correct location, planning of on-hand inventory and seamless execution of commercializing stocks.</li>
	<li>Ensures outmost accuracy in encoding item batch number, expiry date, quantity, and correct system location.</li>
	<li>Should take initiative in validating physical stocks inside warehouse and recommends resolution to control/eliminate inventory discrepancy.</li>
	<li>Should master the correct pack size, UOM, packaging, product specification of SKUs.</li>
	<li>Ensures the availability of commercial stocks in the system to avoid out-of-stock and assures full served orders. Works closely with CSR and Warehouse Personnel for order fulfillment compliance.</li>
	<li>Adepts to give clear updates and status of inventory. Requires submitting inventory report as needed.</li>
	<li>Monitors expired and damaged stocks, ensures the correct transferring to BO location.</li>
	<li>Participates in review of cycle count result, conduct of monthly and annual physical count. Assists in discrepancy reconciliation and provides resolution. Responsible for inventory tracking, provides gap analysis and resolution.</li>
	<li>Performs other related tasks that may be required from time to time. </li>
</ol>

Inventory Controller


PL Aguila Manufacturing, INC.  (PLAMI) is a family corporation established in 1978, originally as a canning facility for sardines and a backyard meat processing plant.

It soon shifted to the manufacturing of locally produced; premium line of natural fruit and tea concentrates under the brand Golden A. PLAMI extended its mark of excellence into processing of European-style Deli meats with its brand, Aguila Gourmet Meats.  It  offers  a  wide  product  range  in  addition  to  delectable,  high  quality  and  affordable assortment guaranteed to exceed clients' expectations.

After 40 years, we remain a family-owned business committed to food quality of the highest standards with a thriving clientele that include international franchises, prestigious local institutions and nationwide retailers.


PL Aguila Manufacturing, Inc.

Distributor Managers (DMs) is responsible for managing and growing the business within a defined region by overseeing distributor performance, implementing sales strategies, and ensuring alignment with company objectives. The role plays a key part in driving revenue growth, market penetration, and customer satisfaction through effective distributor management

Distributor Manager, Davao

<ul>
	<li>To establish efficient and effective inventory management and uphold the proper storage management (cold chain) for vaccines. Upholding the 2-8 degrees temperature requirement all the time while in the warehouse.</li>
	<li>Receives all incoming stocks and conducts physical count of all deliveries. Responsible in reconciling any discrepancies through proper documentation.</li>
	<li>Conducts physical inventory weekly, monthly, and annually.</li>
	<li>Analyzes inventory level per sku and provide feedback to FOM and SBM for any sku within the critical level. Recommends SKU for replenishment.</li>
	<li>Record and monitor the temperature of chillers minimum 2x a day. Ensure that all products are stacked in an orderly manner and observe FEFO (near expiry stocks are dispensed first).</li>
	<li>Ensures organization of pharmacy or warehouse. Acts as a warehouse manager of the smaller hubs.</li>
	<li>Ensures that all licenses to operate are renewed.</li>
	<li>Ensures that all product CPRs are updated, renewed.</li>
	<li>Must work with the Regulatory Manager for FDA updates and compliance</li>
	<li>Responsible for conducting risk assessment and change control assessment</li>
	<li>Responsible in handling the product complains and product recalls.</li>
	<li>Support immediate manager by directing warehouse/hub activities and oversee all aspects of daily deliveries and order fulfillment.</li>
	<li>Monitors activities of work team to ensure that safe practices are in place and being demonstrated.</li>
</ul>

Pharmacist

<ul>
	<li>Responsible for quarantine and approval of receipt stocks</li>
	<li>Over – all QC/QA in warehouse operation</li>
	<li>Responsible for Good Housekeeping Practices and Pest Control Management</li>
	<li>Responsible for recording of deviations, complaints, non-conforming products including investigations and actions</li>
	<li>Responsible for implementing strict compliance of standard operating procedures</li>
	<li>Responsible for rounds and audit of the warehouse</li>
	<li>Responsible for documentation control</li>
	<li>Responsible for Validations of storages and pack-outs</li>
	<li>Responsible for control of quarantine</li>
	<li>Shall assist in internal audits</li>
	<li>Responsible in Secondary Repackaging Activity</li>
	<li>Responsible in PDEA controlled drugs storage and distribution.</li>
</ul>

Regulatory:

<ul>
	<li>Must work with the Regulatory Manager for FDA updates and compliance</li>
	<li>Responsible for conducting risk assessment and change control assessment</li>
	<li>Must assist and cooperate in product recall activities</li>
</ul>

Supply Chain:

<ul>
	<li>Support the Supply Chain Head/ Warehouse manager by directing warehouse activities and oversee all aspects of the daily deliveries and order fulfillment.</li>
	<li>Monitors activities of work team to ensure that safe practices are in place and being demonstrated.</li>
</ul>

Other functions:

<ul>
	<li>Must work with QMS Manager for validation and improvement of systems / SOPs</li>
</ul>

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