Distriphil is a national pharmaceutical distribution company. Although new in the industry, as a company, the men and women behind Distriphil are considered veterans in the pharmaceutical field. Banded together under the banner of Chiongbian Group of Companies, Distriphil aims to be the healthcare industry's leading partner in health and wellness.

Being a pharmaceutical company, we always strive to provide each and every Filipino access to the best yet most affordable medicine that there is to offer. Setting new standards in the healthcare industry is our way of serving. We are committed to giving only the very best for the people most important to us: our patients.

At Distriphil, we place the people we help at the heart of everything we do because they are the reason for being.

Distribution Solutions Phils Inc.

<ol>
	<li>Conducts daily cycle counts based on ABC Analysis performed for the current year to ensure inventory accuracy and optimize stock levels.</li>
	<li>Reviews Bin-to-Bin transactions by cross-referencing incoming and outgoing stock records in Bin Cards with physical and SAP system validations to maintain accuracy.</li>
	<li>Performs system health checks, reviewing interim stock locations and reporting discrepancies or issues to </li>
	<li>the respective process owners for corrective action.</li>
	<li>Executes system adjustments based on validated reconciliations, including batch, bin, expiry dates, and quantity, ensuring consistency between physical inventory and system data.</li>
	<li>Prepares and submits inventory reports for both routine and special count activities, ensuring timely and accurate reporting of stock levels.</li>
	<li>Validates stock movements using batch, serial numbers, and inventory postings, such as Goods Receipts, Goods Issues, Credit Memos, and Deliveries, to ensure proper tracking and documentation.</li>
	<li>Generates ageing reports for all principal stock, providing regular updates on aged inventory and recommendations for potential disposition.</li>
	<li>Takes initiative in physical stock validation, identifying discrepancies and recommending solutions to control or eliminate inventory variances within the warehouse.</li>
	<li>Masters the correct pack sizes, units of measure (UOM), packaging, and product specifications of all SKUs to ensure accurate stock handling and record-keeping.</li>
	<li>Ensures availability of commercial stock in the system to prevent stockouts and ensure order fulfillment. Collaborates closely with Customer Service Representatives (CSR) and Warehouse Personnel to maintain compliance with order fulfillment requirements.</li>
	<li>Provides clear updates on inventory status, including submitting detailed inventory reports as needed to keep all stakeholders informed.</li>
	<li>Monitors expired and damaged stock, ensuring proper transfer to the "break-out" (BO) location and recording the disposition for future actions.</li>
	<li>Participates in cycle count reviews and contributes to monthly and annual physical counts. Assists in reconciling discrepancies, offering solutions, and performing gap analysis to enhance inventory management practices.</li>
	<li>Handles additional related tasks as required, adapting to evolving operational needs and supporting the overall inventory management process</li>
	<li>Responsible for ensuring compliance with Quality Management System (QMS) standards, ensuring timely closure of corrective actions, and continuously improving department processes to maintain product and service quality</li>
</ol>

Inventory Controller

The Inventory Supervisor is responsible for overseeing and controlling warehouse inventory operations to ensure accuracy, availability, and proper documentation of all stock movements. The role ensures that inventory records are properly maintained, discrepancies are investigated, and stock levels are aligned with operational and customer requirements.

 

Inventory Cycle Count / Reconciliation

Oversees cycle count in coordination with the Inventory Management Supervisor.

Oversees annual stock take in coordination with Finance Team.

Review and analyzes results of stock takes and assists in reconciling discrepancies.

Supervise warehouse personnel during annual stock take and scheduled cycle count activities.

Performs other duties that may be assigned by the immediate superior from time to time.

Purchasing / Stock Level, Availability and Issuance

Review, analyze and prepares proposal for P.O. for both in-house products and supply agreement products for approval by Commercial Unit Heads.

Control and monitor issuance of P.O. up to receipt of stocks in the warehouse.

Monitors closely Out-of-Stocks, Over Stocks and non-moving stocks situation of all products.

Monitors stocks in all Warehouses including branches.

Prepares monthly service level report and excess inventory.

Prepares and monitors adjustment in the inventory. Ensures that all adjustments are approved by Commercial Unit Heads.

Prepares Expiring Monitoring Report Review and sends copy to Commercial Unit Heads for action/ disposition.

Follows-up and monitors deliveries from principals or suppliers including the transfer of stocks from main warehouse to hubs.

Ensures timely monitoring and effective coordination of stocks’ availability with principal / suppliers.

Inventory Accuracy – accuracy of physical inventory should match that listed in our database.

Formula: Database Inventory Count / Physical Inventory Count = Inventory Accuracy (95%)

Orders Picking Accuracy – measure order picking accuracy. Eliminate waste and streamline order-picking processes to help maintain a high order accuracy rate.

Formula: Total No. of Orders without error / Total No. of Orders processed= Order Picking Accuracy (95%)

Inbound/Receiving Accuracy- measure efficiency of receiving deliveries from principals and hub stock transfers.

Formula: Total No. of deliveries received without error/Total No. of deliveries received= Inbound/Receiving Accuracy (95%)

Others

Motivates and develop staff through proper coaching, training and constant performance monitoring

Manage expectations through clear work plans and holds people accountable using results-based performance assessment.

Maintains warehouse staff by recruiting, selecting, orienting, and training employees. Completes warehouse operational requirements by scheduling and assigning employees; following up on work results and appraising job results.

Inventory Supervisor

<ol>
	<li>To achieve and deliver assigned Sales and Marketing objectives. Achieve assigned sales &amp; marketing objectives.</li>
	<li>To Develop an Efficient, Motivated and Committed Sales organization appropriate to the Company's requirement. Develop &amp; maintain an efficient</li>
	<li>To Insure achievement of MD Call Target &amp; Performance. Encourage MRS visibility with the customers through attainment of high call rate performance</li>
	<li>To ensure proper implementation of all Sales, Marketing and Promotions Programs.</li>
	<li>Effectively/efficiently implement agreed Sales &amp; Marketing programs.</li>
	<li>To take the lead in developing self and his direct reports. This is with the sole purpose of elevating the DMS professional level to that of the best in the industry.</li>
	<li>Foster &amp; encourage a learning environment to attain professionalism at the MRs level.</li>
	<li>To regularly liase w/ distributor to insure proper and efficient distribution of DSPI products in identified channels.</li>
	<li>Identify &amp; liaise with distributor for proper &amp; efficient channel management.</li>
	<li>To provide "Upper Management" with accurate and timely report on the business environment and Personnel related matters w/in his area of responsibility. Provide regular &amp; timely marketing update &amp; recommendations.</li>
	<li>To manage and allocate marketing and tactical resources effectively and efficiently</li>
	<li>To ensure achievement of the company's sales and profit targets.</li>
</ol>

Assistant National Sales Manager

Responsible for ensuring customers endorsed for accreditation are worthy of credit through reviewing necessary documents required for maintenance and providing financial, administrative &amp; clerical services related to Accounts Receivable to ensure effective, efficient &amp; accurate financial &amp; administrative operations.

Accounts Receivable Specialist

Expense &amp; Payable Operations

<ul>
	<li>Process payments to vendors, resolve purchase order, contract, invoice, or payment discrepancies, ensuring receipt of credits, or issuing stop-payments</li>
	<li>Receives and validates invoices, billing statements, statement of accounts, etc. from Local and Trade Suppliers.</li>
	<li>Ensure accurate and timely processing of payments or disbursements and recognition of related expenses and process and record in expenses in SAP System.</li>
	<li>Ensure that all reasonable discounts are taken on accounts payable.</li>
	<li>Maintain an orderly accounting filing system.</li>
	<li>Maintain a system of controls over accounting transactions</li>
	<li>To ensure accurate and timely checking of Employee Reimbursement.</li>
	<li>Work within accounting as needed in resolving unreconciled balances</li>
	<li>Ensures processing, payment and submission of government mandated reports and requirements.</li>
	<li>Processing and crediting of Incentive.</li>
	<li>Conduct asset tagging</li>
	<li>Expense &amp; Payable Operations</li>
	<li>Process payments to vendors, resolve purchase order, contract, invoice, or payment discrepancies, ensuring receipt of credits, or issuing stop-payments</li>
	<li>Receives and validates invoices, billing statements, statement of accounts, etc. from Local and Trade Suppliers.</li>
	<li>Ensure accurate and timely processing of payments or disbursements and recognition of related expenses and process and record in expenses in SAP System.</li>
	<li>Ensure that all reasonable discounts are taken on accounts payable.</li>
	<li>Maintain an orderly accounting filing system.</li>
	<li>Maintain a system of controls over accounting transactions</li>
	<li>To ensure accurate and timely checking of Employee Reimbursement.</li>
	<li>Work within accounting as needed in resolving unreconciled balances</li>
	<li>Ensures processing, payment and submission of government mandated reports and requirements.</li>
	<li>Processing and crediting of Incentive.</li>
	<li>Conduct asset tagging</li>
	<li>Monitors prepaid expenses</li>
	<li>Create monthly schedule for AP balance, Ageing Schedule, Accrual, Prepayments, Advances Principal and Bank Reconciliation (CBC and Maybank)</li>
	<li>Compliance</li>
	<li>Prepare Withholding tax expanded Report</li>
	<li>Prepare other mandated reports like SSS, PhilHealth &amp; HDMF</li>
	<li>Others: Responsible for ensuring compliance with Quality Management System (QMS) standards, ensuring timely closure of corrective actions, and continuously improving department processes to maintain product and service quality</li>
</ul>

Finance Supervisor

Expense &amp; Payable Operations

<ol>
	<li>To ensure accurate and timely checking of Employee Reimbursement (Pharma, Psyc,Vaccines, Trade, Supply Chain and Officebased)</li>
	<li>Ensure accurate and timely processing of disbursements and recognition of related expenses and process and record in expenses in SAP System.</li>
	<li>Maintain an orderly accounting filing system.</li>
	<li>Maintain a system of controls over accounting transactions.</li>
	<li>Work within accounting as needed in resolving unreconciled balances.</li>
	<li>Timely processing of cash advances requests and liquidation and recognition of related expenses and record in expenses in SAP System.</li>
	<li>Create monthly schedule of Advances Employee, Revolving Fund and Bank</li>
	<li>Reconciliation (BPI and Eastwest Bank)</li>
</ol>

Accounts Payable Specialist

Support the company's financial operations, annual budgeting &amp; forecasting, reporting and analysis; to achieve the budgeted plans.

Support the Credit and Collection. Responsible in assisting Finance Manager in ensuring credibility and accuracy of reports; supervising staff activities; performing professional duties related to general ledger and subsystems, financial statements, and month-end reports; safeguarding, controlling, and handling overall financial related activities.

Associate Credit and Collection Manager

Distribution &amp; Logistics Management

 

<ol>
	<li>Set distribution goals and plan/manage distribution operations to achieve them.</li>
	<li>Identify resources, assign workloads, and provide assistance as needed.</li>
	<li>Conduct training for team members as required.</li>
	<li>Monitor team performance and provide feedback for improvement.</li>
	<li>Oversee daily routes and improve route plans to ensure timely deliveries.</li>
	<li>Follow and enforce company policies and procedures.</li>
	<li>Address customer queries and ensure customer satisfaction.</li>
	<li>Develop distribution budgets and manage expenses within budget limits.</li>
	<li>Collaborate with warehouse and 3PL transportation staff to ensure timely and accurate deliveries.</li>
	<li>Oversee and track accounts receivables and collections.</li>
	<li>Ensure that company transport vehicles are well-maintained.</li>
	<li>Act as the Production Manager for Value-Added Services, including Secondary Repacking Activities.</li>
	<li>Perform other duties as assigned by the immediate superior.</li>
	<li>Responsible for ensuring compliance with Quality Management System (QMS) standards, ensuring timely closure of corrective actions, and continuously improving department processes to maintain product and service quality</li>
</ol>

Associate Warehouse Operations Manager

Expense &amp; Payable Operations

<ol>
	<li>Process payments to vendors, resolve purchase order, contract, invoice, or payment discrepancies, ensuring receipt of credits, or issuing stop-payments</li>
	<li>Receives and validates invoices, billing statements, statement of accounts, etc. from Local and Trade Suppliers.</li>
	<li>Ensure accurate and timely processing of payments or disbursements and recognition of related expenses and process and record in expenses in SAP System.</li>
	<li>Ensure that all reasonable discounts are taken on accounts payable.</li>
	<li>Maintain an orderly accounting filing system.</li>
	<li>Maintain a system of controls over accounting transactions</li>
	<li>To ensure accurate and timely checking of Employee Reimbursement.</li>
	<li>Work within accounting as needed in resolving unreconciled balances</li>
	<li>Ensures processing, payment and submission of government mandated reports and requirements.</li>
	<li>Processing and crediting of Incentive.</li>
	<li>Conduct asset tagging</li>
	<li>
	Expense &amp; Payable Operations
	</li>
	<li>Process payments to vendors, resolve purchase order, contract, invoice, or payment discrepancies, ensuring receipt of credits, or issuing stop-payments</li>
	<li>Receives and validates invoices, billing statements, statement of accounts, etc. from Local and Trade Suppliers.</li>
	<li>Ensure accurate and timely processing of payments or disbursements and recognition of related expenses and process and record in expenses in SAP System.</li>
	<li>Ensure that all reasonable discounts are taken on accounts payable.</li>
	<li>Maintain an orderly accounting filing system.</li>
	<li>Maintain a system of controls over accounting transactions</li>
	<li>To ensure accurate and timely checking of Employee Reimbursement.</li>
	<li>Work within accounting as needed in resolving unreconciled balances</li>
	<li>Ensures processing, payment and submission of government mandated reports and requirements.</li>
	<li>Processing and crediting of Incentive.</li>
	<li>Conduct asset tagging</li>
	<li>Monitors prepaid expenses</li>
	<li>Create monthly schedule for AP balance, Ageing Schedule, Accrual, Prepayments, Advances Principal and Bank Reconciliation (CBC and Maybank)</li>
	<li>
	Compliance

	<ol>
		<li>
		Prepare Withholding tax expanded Report
		</li>
		<li>
		Prepare other mandated reports like SSS, PhilHealth &amp; HDMF
		</li>
	</ol>
	</li>
	<li>
	Others: Responsible for ensuring compliance with Quality Management System (QMS) standards, ensuring timely closure of corrective actions, and continuously improving department processes to maintain product and service quality

	 
	</li>
</ol>

General Accounting Supervisor

<ul>
	<li>Responsible for order processing of Sales Orders and Purchase Orders.</li>
	<li>Check and receive all sales orders for completeness of data necessary for fast and accurate encoding of orders, picking and delivery to customers.</li>
	<li>Encodes data and orders in the system diligently and accurately for database building.</li>
	<li>Responsible for seeking approvals for orders and for providing necessary documents promptly for fast processing of deliveries.</li>
	<li>Follow up customers on payments and collection of such payments.</li>
	<li>Attends to / answers customers’ various inquiries on the status of their orders, accounts and deliveries as well as complaints.</li>
	<li>Responsible for monitoring Reports – Sales order monitoring, SI filing, Initial stocks monitoring, complaints monitoring, inventory, etc.</li>
	<li>Inter-departmental coordination regarding operational concerns. Coordinates closely with warehouse for delivery schedules, special instructions from customers and others.</li>
	<li>Confirmation and verification of returned invoices and reasons for rejections.</li>
	<li>Accounts Receivable collections. Follow-up and schedule collection of outstanding ARs.</li>
	<li>Follow established policies and procedures especially established timelines, cut-offs and lead times.</li>
	<li>Performs other duties that may be assigned by immediate superior from time to time.</li>
</ul>

Customer Service Representative

<ol>
	<li>Performs monthly review of commercial stocks (reclass from safe keep) in all hubs. Prepares inventory replenishment proposal considering sell out historical record and business unit forecast. Coordinates with Finance on approval and monitors hubs’ priority requirements.</li>
	<li>Prepares an on-time stocks transfer to branches and ensures to comply with agreed delivery schedule. Considers the transport cost in replenishing stocks and ensures an optimum effect and avoid unfavorable expenses.</li>
	<li>Ensures an on-time and accurate SAP GR transaction for all incoming shipments and consistently sends Product Arrival Report to stakeholders on agreed schedule.</li>
	<li>Ensures an on-time and accurate SAP CM transactions for all returns, RUD and RTV.</li>
	<li>Ensures no stock-out of inventory in the system by consistently monitoring movements, correct location, planning of on-hand inventory and seamless execution of commercializing stocks.</li>
	<li>Ensures outmost accuracy in encoding item batch number, expiry date, quantity, and correct system location.</li>
	<li>Should take initiative in validating physical stocks inside warehouse and recommends resolution to control/eliminate inventory discrepancy.</li>
	<li>Should master the correct pack size, UOM, packaging, product specification of SKUs.</li>
	<li>Ensures the availability of commercial stocks in the system to avoid out-of-stock and assures full served orders. Works closely with CSR and Warehouse Personnel for order fulfillment compliance.</li>
	<li>Adepts to give clear updates and status of inventory. Requires submitting inventory report as needed.</li>
	<li>Monitors expired and damaged stocks, ensures the correct transferring to BO location.</li>
	<li>Participates in review of cycle count result, conduct of monthly and annual physical count. Assists in discrepancy reconciliation and provides resolution. Responsible for inventory tracking, provides gap analysis and resolution.</li>
	<li>Performs other related tasks that may be required from time to time. </li>
</ol>

<ul>
	<li>To establish efficient and effective inventory management and uphold the proper storage management (cold chain) for vaccines. Upholding the 2-8 degrees temperature requirement all the time while in the warehouse.</li>
	<li>Receives all incoming stocks and conducts physical count of all deliveries. Responsible in reconciling any discrepancies through proper documentation.</li>
	<li>Conducts physical inventory weekly, monthly, and annually.</li>
	<li>Analyzes inventory level per sku and provide feedback to FOM and SBM for any sku within the critical level. Recommends SKU for replenishment.</li>
	<li>Record and monitor the temperature of chillers minimum 2x a day. Ensure that all products are stacked in an orderly manner and observe FEFO (near expiry stocks are dispensed first).</li>
	<li>Ensures organization of pharmacy or warehouse. Acts as a warehouse manager of the smaller hubs.</li>
	<li>Ensures that all licenses to operate are renewed.</li>
	<li>Ensures that all product CPRs are updated, renewed.</li>
	<li>Must work with the Regulatory Manager for FDA updates and compliance</li>
	<li>Responsible for conducting risk assessment and change control assessment</li>
	<li>Responsible in handling the product complains and product recalls.</li>
	<li>Support immediate manager by directing warehouse/hub activities and oversee all aspects of daily deliveries and order fulfillment.</li>
	<li>Monitors activities of work team to ensure that safe practices are in place and being demonstrated.</li>
</ul>

Pharmacist

1) To achieve and deliver assigned business and marketing objectives. 
2) To develop an efficient, motivated and committed district business organization appropriate to the company's requirement. 
3) To ensure achievement of MD Call Target &amp; Performance by his District. 
Encourage MR visibility with the customers through attainment of high call rate performance. 
4) To ensure proper implementation of all business, marketing and promotions programs. Effectively/ efficiently implement agreed business &amp; marketing programs. 
5) To take the lead in developing self and his/her direct reports' development. This is with the sole purpose of elevating the his/her direct reports' professional level to that of the best in the Industry.

Job Description 
(DSPI-HR-SOP-004/F01Rev.01) 
Page 2 of 3 
Foster &amp; encourage a learning environment to attain professionalism at the MR' level. 
6) To regularly liase with principal and ensure efficient distribution of medicines and vaccines in the assigned channels or accounts within his/her assigned district. 
Ensure efficient distribution of assigned products and vaccines across all channels within the assigned district. 
7) To provide "Upper Management" with accurate and timely report on the business environment and Personnel-related matters within his/her area of responsibility. Provide regular and timely marketing update &amp; recommendations. 
8) To be able to act and function as a "Little HR Departmentt." within his/her area of responsibility. This is with the end goal of a proactive stance with regard to personnel matters. E.g. hiring, enforcement of work rules. Effectively/efficiently handle &amp; nurture personnel-related issues promoting initiative, self-development and teamwork. 
9) Manage &amp; allocate company resources effectively &amp; efficiently.

District Manager

Monde Nissin Corporation has been giving Filipino consumers quality products and service for the past 45 years. The company has consistently been among the top corporations in the Philippines and is considered as one of the industry leaders in both noodles and biscuits product categories with well-loved Filipino brands such as Lucky Me! Instant Noodles, Nissin Wafer, Nissin Butter Coconut, Eggnog, Skyflakes and the like.

Monde Nissin's subsidiaries include Monde M.Y. San, manufacturer of iconic biscuit brands SkyFlakes and Fita; Monde Nissin Thailand; Monde Nissin Singapore, and Monde Nissin Australia, comprising the businesses Black Swan, Nudie, and Menora Foods.  

Get to know us more! Visit our website at www.mondenissin.com

Monde Nissin Corporation

<ul>
	<li>Acts as a link between the company and key supermarkets.</li>
	<li>Acts as a business consultant in terms of setting directions and offering advice in the sales aspect and as well as in marketing, merchandising and distribution to improve and optimize the operations efficiently.</li>
	<li>Manages key supermarkets to drive excellent execution of in-store programs and achieve business objectives.</li>
</ul>

Key Accounts Specialist

The role involves participating in project implementations, including system rollouts and upgrades to S4/HANA, while providing expertise in SAP MM and WM modules. Responsibilities include facilitating requirements gathering, designing and configuring system solutions, conducting thorough testing, and offering application maintenance support. Additionally, the role requires preparing training materials and documentation, ensuring projects are completed on time and within scope, and developing innovative solutions that add significant value to the organization.

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