Accounting Officer | Payables  

Payables

• Reviews recorded Payable Voucher (PV) in the system and ensure that proper accounts and cost center had been used.
• Ensures that all received requests (CA/Payments/Billing/SOA/etc.) are processed on time and forwarded to Treasury Department.
• Ensures all canceled payable vouchers are documented and secured with cancellation forms and forwarded to Audit Department.
• Reviews monthly Subsidiary Ledgers (SL) of Trade Payables, Accounts Payables, and Advances to Suppliers (Trade and Non-Trade) and reconciles with General Ledgers (GL).
• Maintains Payee Database in the Accounting System
• Updates Policies and Procedures related to Payable Processing

Coordination and Collaboration Function

• Communicates with Treasury Department for the submitted Payable Vouchers (PV),
• Coordinates with Field-personnel to advise and/or clarify all Disbursements and Replenishment;
• Coordinates with Purchasing, Warehouse and Logistics Department for Inventory Receipts, Purchase Orders (Trade and Non-Trade).
• Coordinates with BK Tower for rent-related contracts and requests.
• Communicates with Vendors or requestors to confirm details of suppliers and required documents to process payments.
• Coordinates with IT for any technical and system-related assistance.
• Coordinates with Finance for Budget related concerns.

Employee Responsibility and Customer Service

• Upholds and practices Company Core Values
• Adheres to and observes all company rules and regulations, Code of Conduct, Memorandums, SOPs, and the like.
• Complies to the requirements and partakes in the management of one’s performance conducted by the Department Head
• Keeps oneself aware and familiar of at least Departmental SOPs to address employee queries
• Provides suggestions and proposals on system, policy, or process improvement on accounting processes.
• Perform assigned tasks on system, policy, or process improvement endeavors of the Department
• Responds to employee concerns related to Liquidations, Expense Reports, and Reported Expenses; properly turn over concerns on other matters to personnel in charge or involved, if encountering any.
• Provides necessary support to employees in the achievement of Company Sales Target

Report and Admin Function

• Reconciles Subsidiary Ledgers of Accounts Payables, Trade Payables, and Advances from Suppliers (Trade & Non-Trade)
• Maintain files and documentation thoroughly and accurately in accordance with generally accepted accounting practice and BIR compliance;
• Performs tasks or projects as assigned by Immediate Supervisor
• Conducts orientations to new hire employees
• Computes monthly KPI results of Accounting Assistants/Specialists
• Conducts monthly coaching and quarter KRA discussion with Accounting Assistants/Specialists

• Accounting Graduate, CPA is an advantage
• 2 years experience in General Accounting
• 1 year experience in Audit/Taxation
• 1 year supervisory experience, people management
• Proficient in data entry, accurate & detailed oriented
• In-depth knowledge on BIR Regulations & Reporting